OpenMIC Metadata Guide

Source Metadata


Section: Condition Evaluation Event

Last updated: April 24th, 2009
Name
conditionEvaluationEvent
Schema
rulib
Definition
A parent element for all elements comprising the Condition Evaluation Event. The Condition Evaluation Event elements, taken together, describe any action occurring in a particular place and time that pertains to a condition evaluation of the resource. Record preservation and conservation activities as preservation events. The Condition Evaluation Event subelements include:
ID
Type [of event]
Label [event name]
Place
Date & Time
Detail [note]
Rating
Characteristics
Associated Entity
   Identifier
   Name
   Role
   Affiliation
   Reference
   Detail
Associated Object
   Identifier
   Type [of object]
   Relationship
   Name
   Reference
   Detail [note]
Usage Note
Use the Condition Evaluation Event elements to track the history of condition evaluations performed on the resource and/or when you wish to link the bibliographic record (the description of the resource) to supporting documentation of condition evaluations or information about an agent (e.g., archivist) related to the evaluation. The Condition Evaluation Event elements allow you to bring together in one place all the information about the resource's condition evaluation history. When there are multiple events of a single type, input each as a separate event.
Repeatable
Y
Name
conditionEvaluationEventID
Label
not applicable; system-supplied; does not appear on form
Schema
rulib
Definition
A system-supplied unique identifier for the event itself. The conditionEvaluationEventID is comprised of a value (the unique character string) and an authority attribute, which indicates the authoritative source for the identifier. The authority attribute is supplied by the system and does not appear on the form.
Usage Note
In a shared preservation environment, the identifier may be consortial rather than local. Currently this number is system-supplied.
Controlled Vocabulary
condition evaluation event 001, condition evaluation event 002, etc. [source: rulib]
Repeatable
N
Name
conditionEvaluationEventIDAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the Condition Evaluation Event ID.
Usage Note
The conditionEvaluationEventIDAuthority is an attribute of the Condition Evaluation Event ID; it is supplied by the system and does not appear on the form.
Controlled Vocabulary
local [source: rulib]
Repeatable
N
Name
conditionEvaluationEventType
Label
Condition Evaluation Event - Type
Schema
rulib
Definition
The kind of condition evaluation event in the resource's lifecycle, such as condition evaluation before and after a repair procedure.
Controlled Vocabulary
Acquisition evaluation; Appraisal evaluation; Audit evaluation; Cataloging evaluation; Deaccession evaluation; Deposit evaluation; Donation evaluation; Exchange evaluation; Insurance evaluation; Post-loan evaluation; Pre-loan evaluation; Post-repair evaluation; Pre-repair evaluation; Sale evaluation [source: rulib]
Repeatable
N
Name
conditionEvaluationEventLabel
Label
Condition Evaluation Event - Label
Schema
rulib
Definition
A specific name for an event in the resource's lifecycle, supplied by the cataloger to provide more meaningful displays. Allows the organization to use its own local terminology in labeling an event. Should be succinct and descriptive.
Example(s)
Initial assessment at point of accession.
Repeatable
N
Name
conditionEvaluationEventPlace
Label
Condition Evaluation Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include building, address, city, state, country. Free-text, although the organization can choose to support country codes, TGN, etc.
Example(s)
Flemington (N.J.)
Brazil
Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
conditionEvaluationEventDateTime
Label
Condition Evaluation Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.
Format
Formatting is ISO 8601-W3C, i.e.:
YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
Year:
   YYYY (e.g., 1997)
Year and month:
   YYYY-MM (e.g., 1997-07)
Complete date:
   YYYY-MM-DD (e.g., 1997-07-16)
Complete date plus hours and minutes:
   YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
Complete date plus hours, minutes and seconds:
   YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
Complete date plus hours, minutes, seconds and a decimal fraction of a second:
   YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:
   YYYY = four-digit year
   MM = two-digit month (01=January, etc.)
   DD = two-digit day of month (01 through 31)
   hh = two digits of hour (00 through 23) (am/pm NOT allowed)
   mm = two digits of minute (00 through 59)
   ss = two digits of second (00 through 59)
   s = one or more digits representing a decimal fraction of a second
   TZD = time zone designator (Z or +hh:mm or -hh:mm)

Time zone offsets may be handled in either of two ways:
1. Times are expressed in local time, together with a time zone offset in hours and minutes. A time zone offset of "+hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes ahead of UTC (Coordinated Universal Time). A time zone offset of "-hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes behind UTC.
2. Times are expressed in UTC, with a special UTC designator ("Z").
Example(s)
1994-11-05T08:15:30-05:00 [method 1]
[corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time]
1994-11-05T13:15:30Z [method 2]
[corresponds to the same instant]
Repeatable
N
Name
conditionEvaluationEventDetail
Label
Condition Evaluation Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the condition evaluation event, such as a more detailed reason for the evaluation or a detailed description of condition.
Example(s)
Assessment of damages received in transit.
Existing damage prior to exhibition loan.
Repeatable
N
Name
conditionEvaluationEventRating
Label
Condition Evaluation Event - Rating
Schema
rulib
Definition
An indication of the resource's condition, on a five-point scale from 'excellent' to 'unrecoverable.'
Controlled Vocabulary
Excellent (mint or near mint condition); Good (stable, very usable); Fair (minimal to moderate deterioration, usable); Poor (damaged, unusable except for preservation transfer); Unrecoverable (cannot be preserved; should be removed from collection); Unknown [source: rulib]
Repeatable
N
Name
conditionEvaluationEventCharacteristics
Label
Condition Evaluation Event - Characteristics
Schema
rulib
Definition
Indicates any specific deviation from excellent condition.
Usage Note
Recommended when condition is listed as fair, poor, or unrecoverable.
Controlled Vocabulary
Film; Videotape; Videodisc; Audiotape; Optical disc; Analog disc; Cylinder; Wire recording. Sticky shed; Vinegar syndrome, detectable; Vinegar syndrome, serious; Vinegar syndrome, disastrous; Nitrate deterioration, detectable; Nitrate deterioration, serious; Nitrate deterioration, disastrous; Pop, crackle or hiss; Sound distortion; Splicey; Brittle; Warped; Scratched; Shrunken; Mold; Other [source: rulib]
Photographic. Bleeding ink; Broken, cracked; Bubbling, crystallizing; Edge wear; Emulsion peeling; Impression (by writing); Nitrate deterioration, detectable; Nitrate deterioration, serious; Nitrate deterioration, disastrous; Odor; Piece missing; Paper stuck; Silvering; Spotting; Tape masking; Vinegar syndrome, detectable; Vinegar syndrome, serious; Vinegar syndrome, disastrous; Water damage, mild to moderate; Water damage, severe; Warping; Mold; Other [source: rulib]
Text or graphic (paper). Case loose/separated from text; Damaged spine; Detached boards; Brittle paper; Loose pages; Stained; Handwriting or highlighting; Missing pages; Split textblock; Torn pages; Tape on pages; Tape on spine or cover; Stamps, labels or watermarks; Bookplate; Torn jacket; Missing jacket; Library pocket; Foxing; Fading; Edge wear; Mold; Pest damage; Unreadable, partial; Unreadable; Water damage, mild to moderate; Water damage, severe; Rust [source: rulib]
Three-dimensional object. Ripped; Chipped; Broken, Cracked; Coming apart; Glue repair; Patched; Stained; Faded; Rusted; Pest damage; Missing pieces; Mold; Water damage, mild to moderate; Water damage, severe; Other [source: rulib]
Repeatable
Y
Name
conditionEvaluationEventAssociatedEntity
Group Label
Condition Evaluation Event - Associated Entity
Schema
rulib
Definition
A parent element for all elements pertaining to an entity (person, corporate body, or conference) associated with the condition evaluation event. For example, the insurance company to which an insurance evaluation is submitted might be the agent associated with an Insurance evaluation event. The Associated Entity subelements of a Condition Evaluation Event include:
Identifier
Name
Role
Affiliation
Reference
Detail
Usage Note
Use the Associated Entity elements when you wish to link the bibliographic record (the description of the resource) to information about agents associated with a condition evaluation. Linking information about associated agents (and related objects; see below) allows you to bring together in one place all the information about a resource's condition assessments.
Repeatable
Y
Name
conditionEvaluationEventAssociatedEntityIdentifier
Label
Condition Evaluation Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated entity and distinguishes it from others. The conditionEvaluationEventAssociatedEntityIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied.
Example(s)
500045890
nr 98021052
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityIdentifierType
Label
Condition Evaluation Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Condition Evaluation Event Associated Entity (global or local). A global identifier will reference an authority or biographical record intended to globally identify the agent, such as the LC Name Authority File record or a ULAN record maintained by the Getty.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityName
Label
Condition Evaluation Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the condition evaluation event.
Usage Note
Use the authoritative version of name, as found in an authority file, if possible, e.g. Agnew, Grace or Hunter Museum.
Format
In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Einstein, Daniel, 1951-
Ringling Museum of the Circus
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityRole
Label
Condition Evaluation Event - Associated Entity - Role
Schema
rulib
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event. For example, an 'appraisal evaluation' type of condition evaluation event might be associated with an agent whose role is 'appraiser.'
Usage Note
Choose the single most specific role appropriate for the event type. For example, for a donation event, choose the role of 'donor' for the person donating the material, even if that person performs other roles in other events or contexts. If an agent plays more than one role in the event, select the most prominent or important role and document the other role(s) in the associatedEntityDetail element (below).
Controlled Vocabulary
Auditor, Appraiser; Archivist; Borrower; Conservator; Contractor; Consultant; Digitizer; Digitizing Agency; Inspector; Insurer; Lender; Preservation firm; Purchaser; Restorer; Other [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityAffiliation
Label
Condition Evaluation Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Select the most specific term appropriate for the event type.
Format
In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityReference
Label
Condition Evaluation Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent. May be a reference to an authority record, organization website, biographical record or other record associated with identifying and documenting the entity.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityDetail
Label
Condition Evaluation Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated agent, often indicating the agent's role or association within the event.
Example(s)
The appraiser recommended by the original donor.
Repeatable
N
Name
conditionEvaluationEventAssociatedObject
Group Label
Condition Evaluation Event - Associated Object
Schema
rulib
Definition
A parent element for all elements pertaining to an object associated with the condition evaluation event. Usually the object will be a document. For example, the insurance policy covering a collection of resources might be an object associated with an Insurance evaluation event. The Associated Object subelements of a Condition Evaluation Event include:
Identifier
Type
Relationship
Name
Reference
Detail
Usage Note
Use the Associated Object elements when you wish to link the bibliographic record (the description of the resource) to supporting documentation. This document may be a digital supporting document, such as an appraisal report or photograph documenting existing damage to the resource, or other associated resource, such as a resource evaluated at the same time before an exhibition loan. This reference documents associations related to condition evaluation that may not be relevant to those who ultimately discover and use the resource for its information. Linking associated documents (and related agents; see above) allows you to bring together in one place all the information about a resource's condition.
Repeatable
Y
Name
conditionEvaluationEventAssociatedObjectIdentifier
Label
Condition Evaluation Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others. The conditionEvaluationEventAssociatedObjectIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the object repository or an authoritative number that is globally assigned, such as an ISBN. Otherwise, the number is system supplied.
Example(s)
10.1006/jmbi.1995.0238
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectIdentifierType
Label
Condition Evaluation Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Provenance Event Associated Object (global or local). A global identifier will generally be assigned and maintained by an agency tasked with maintaining a global registry. Examples include ISBN and DOI.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectType
Label
Condition Evaluation Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the condition evaluation event.
Controlled Vocabulary
Catalog; Correspondence; Document; Invoice; Label; Other; Policy; Procedure; Report; Research; Resource [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectRelationship
Label
Condition Evaluation Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the "role" subelement for Associated Entity.
Controlled Vocabulary
Documents; Has Documentation; Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires; Other
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectName
Label
Condition Evaluation Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users.
Usage Note
Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right. Should be descriptive and succinct.
Example(s)
Insurance policy, Alright Insurance Co.
Handwritten condition label applied by donor.
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectReference
Label
Condition Evaluation Event - Associated Object - Reference
Schema
rulib
Definition
URL or other locator for information about the object. The associatedObjectReference is comprised of a value and a type attribute.
Example(s)
http://www.myarchive.org/inspection_reports/20081112
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectReferenceType
Label
Condition Evaluation Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of reference (physical or digital). This may be a URL that links to a digital representation of the object or a locator (such as a shelving locator) to a physical object. This may also be a resolvable reference to a metadata surrogate for the associated object.
Controlled Vocabulary
physical; digital
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectDetail
Label
Condition Evaluation Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or association of the associated object within the event.
Example(s)
Condition evaluation prepared prior to cross-country shipment.
Repeatable
N




 
Menu
Overview
Help Guides
User Manual
Installation Guide
Metadata Guide
Support
Known Bugs
Report a Bug
Feature Requests
Rutgers Support Request
Contact
Submit a Comment
Attribution/Copyright
Version History
Press Release
Version 7.3.1
Rutgers University Libraries - Copyright ©2014