OpenWMS Metadata Guide

Source Metadata


Section: Preservation Event

Last updated: April 24th, 2009
Name
preservationEvent
Schema
rulib
Definition
A parent element for all elements comprising the Preservation Event. The Preservation Event elements, taken together, describe any action occurring in a particular place and time that pertains to a preservation or conservation of the resource. Record condition inspection and evaluation activities as conditionEvaluation events. The Preservation Event subelements include:
ID
Type [of event]
Label [event name]
Place
Date & Time
Detail [note]
Outcome
Associated Entity
   Identifier
   Name
   Role
   Affiliation
   Reference
   Detail
Associated Object
   Identifier
   Type [of object]
   Relationship
   Name
   Reference
   Detail [note]
Usage Note
Use the Preservation Event elements to track the preservation history of the resource and/or when you wish to link the bibliographic record (the description of the resource) to supporting documentation of preservation activities or information about an agent (e.g., archivist) related to the preservation. The Preservation Event elements allow you to bring together in one place all the information about the resource's preservation and conservation history. When there are multiple events of a single type, input each as a separate event.
Repeatable
Y
Name
preservationEventID
Label
not applicable; system-supplied; does not appear on form
Schema
rulib
Definition
A system-assigned unique identifier for the event itself. The preservationEventID is comprised of a value (the unique character string) and an authority attribute, which indicates the authoritative source for the identifier. The authority attribute is supplied by the system and does not appear on the form.
Usage Note
In a shared preservation environment, the identifier may be consortial rather than local. Currently this number is system-supplied.
Controlled Vocabulary
preservation event 001, preservation event 002, etc. [source: rulib]
Repeatable
N
Name
preservationEventIDAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the Preservation Event ID.
Usage Note
The preservationEventIDAuthority is an attribute of the Preservation Event ID; it is supplied by the system and does not appear on the form.
Controlled Vocabulary
local [source: rulib]
Repeatable
N
Name
preservationEventType
Label
Preservation Event - Type
Schema
rulib
Definition
The kind of preservation event in the resource's lifecycle, such as binding repair.
Controlled Vocabulary
Binding repair; Cleaning; Color restoration; Conservation only (applying only those measures necessary to protect and stabilize the element in its existing form and integrity); Creation of preservation master; Creation of access copy/copies; Deacidification; Digital preservation/restoration; Film or tape rejuvenation (e.g., tape baking, unblocking); Inspection; Moisture removal (freezing; air drying); Mold removal; Noise removal; Photochemical preservation/restoration; Photochemical and digital preservation/restoration combined; Rebinding; Restoration (applying reconstructive measures designed to return the element to an earlier or its original form and character, by means of the removal of elements added since that time, or returning of elements lost over time); Routine repairs (tears, splices, etc.); Scratch removal; Spine repair; Tape removal; Other [source: rulib]
Repeatable
N
Name
preservationEventLabel
Label
Preservation Event - Label
Schema
rulib
Definition
A specific name for an event in the resource's lifecycle, supplied by the cataloger to provide more meaningful displays. Allows the organization to use its own local terminology in labeling an event. Labels should be succinct and descriptive.
Example(s)
Rice paper repair for spine tear.
Clamshell recase.
Videotape baking prior to digitization.
Repeatable
N
Name
preservationEventPlace
Label
Preservation Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include building, address, city, state, country. Free-text, although the organization can choose to support country codes, TGN, etc.
Example(s)
Flemington (N.J.)
Brazil
Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
preservationEventDateTime
Label
Preservation Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.
Format
Formatting is ISO 8601-W3C, i.e.:
YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
Year:
   YYYY (e.g., 1997)
Year and month:
   YYYY-MM (e.g., 1997-07)
Complete date:
   YYYY-MM-DD (e.g., 1997-07-16)
Complete date plus hours and minutes:
   YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
Complete date plus hours, minutes and seconds:
   YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
Complete date plus hours, minutes, seconds and a decimal fraction of a second:
   YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:
   YYYY = four-digit year
   MM = two-digit month (01=January, etc.)
   DD = two-digit day of month (01 through 31)
   hh = two digits of hour (00 through 23) (am/pm NOT allowed)
   mm = two digits of minute (00 through 59)
   ss = two digits of second (00 through 59)
   s = one or more digits representing a decimal fraction of a second
   TZD = time zone designator (Z or +hh:mm or -hh:mm)

Time zone offsets may be handled in either of two ways:
1. Times are expressed in local time, together with a time zone offset in hours and minutes. A time zone offset of "+hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes ahead of UTC (Coordinated Universal Time). A time zone offset of "-hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes behind UTC.
2. Times are expressed in UTC, with a special UTC designator ("Z").
Example(s)
1994-11-05T08:15:30-05:00 [method 1]
[corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time]
1994-11-05T13:15:30Z [method 2]
[corresponds to the same instant]
Repeatable
N
Name
preservationEventDetail
Label
Preservation Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the preservation event, such as circumstances surrounding repair or an explanation of the preservation event outcome.
Example(s)
Leader replacement required by platter projection while out on loan.
Repeatable
N
Name
preservationEventOutcome
Label
Preservation Event - Outcome
Schema
rulib
Definition
An indication of the relative success or failure of the preservation activity performed upon the object.
Controlled Vocabulary
Successful; Partially successful; No change; Unsuccessful (conditions worsened as result of activity) [source: rulib]
Repeatable
N
Name
preservationEventAssociatedEntity
Group Label
Preservation Event - Associated Entity
Schema
rulib
Definition
A parent element for all elements pertaining to an entity (person, corporate body, or conference) associated with the preservation event. For example, a film lab might be the agent associated with a Photochemical preservation/restoration event. The Associated Entity subelements of a Preservation Event include:
Identifier
Name
Role
Affiliation
Reference
Detail
Usage Note
Use the Associated Entity elements when you wish to link the bibliographic record (the description of the resource) to information about agents associated with a preservation activity performed upon resource. Linking information about associated agents (and related objects; see below) allows you to bring together in one place all the information about a resource's preservation.
Repeatable
Y
Name
preservationEventAssociatedEntityIdentifier
Label
Preservation Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated entity and distinguishes it from others. The preservationEventAssociatedEntityIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied.
Example(s)
500045890
nr 98021052
Repeatable
N
Name
preservationEventAssociatedEntityIdentifierType
Label
Preservation Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Preservation Event Associated Entity (global or local). A global identifier will reference an authority or biographical record intended to globally identify the agent, such as the LC Name Authority File record or a ULAN record maintained by the Getty.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
preservationEventAssociatedEntityName
Label
Preservation Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the preservation event.
Usage Note
Use the authoritative version of name, as found in an authority file, if possible, e.g. Agnew, Grace or Hunter Museum.
Format
In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Einstein, Daniel, 1951-
Ringling Museum of the Circus
Repeatable
N
Name
preservationEventAssociatedEntityRole
Label
Preservation Event - Associated Entity - Role
Schema
rulib
Usage Note
Choose the single most specific role appropriate for the event type. For example, for a donation event, choose the role of 'donor' for the person donating the material, even if that person performs other roles in other events or contexts. If an agent plays more than one role in the event, select the most prominent or important role and document the other role(s) in the associatedEntityDetail element (below).
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event.
Controlled Vocabulary
Archivist; Conservator; Contractor; Consultant; Digitizer; Digitizing Agency; Inspector; Preservation firm; Restorer; Other [source: rulib]
Repeatable
N
Name
preservationEventAssociatedEntityAffiliation
Label
Preservation Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Select the most specific term appropriate for the event type.
Format
In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
preservationEventAssociatedEntityReference
Label
Preservation Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent. May be a reference to an authority record, organization website, biographical record or other record associated with identifying and documenting the entity.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
preservationEventAssociatedEntityDetail
Label
Preservation Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated agent, often indicating the agent's role and association within the event.
Example(s)
Sound preservation was done at Chace Audio; remainder of preservation work completed at YCM Laboratories.
Repeatable
N
Name
preservationEventAssociatedObject
Group Label
Preservation Event - Associated Object
Schema
rulib
Definition
A parent element for all elements pertaining to an object associated with the preservation event. Usually the object will be a document. For example, a lab invoice might be an object associated with a Photochemical preservation/restoration event. The Associated Object subelements of a Preservation Event include:
Identifier
Type
Relationship
Name
Reference
Detail
Usage Note
Use the Associated Object elements when you wish to link the bibliographic record (the description of the resource) to supporting documentation. This document may be a digital supporting document, such as a consultant's invoice or documentation of the preservation procedure, or other associated resource, such as resource preserved at the same time using the same procedure, to enable you to track the results of the procedure over time. This reference documents associations related to preservation that may not be relevant to those who ultimately discover and use the resource for its information. Linking associated documents (and related agents; see above) allows you to bring together in one place all the information about a resource's preservation.
Repeatable
Y
Name
preservationEventAssociatedObjectIdentifier
Label
Preservation Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others. The preservationEventAssociatedObjectIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the object repository or an authoritative number that is globally assigned, such as an ISBN. Otherwise, the number is system supplied.
Example(s)
0765575139
Repeatable
N
Name
preservationEventAssociatedObjectIdentifierType
Label
Preservation Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Preservation Event Associated Object (global or local). A global identifier will generally be assigned and maintained by an agency tasked with maintaining a global registry. Examples include ISBN and DOI.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
preservationEventAssociatedObjectType
Label
Preservation Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the preservation event.
Controlled Vocabulary
Correspondence; Document; Invoice; Other; Policy; Procedure; Report; Research; Resource [source: rulib]
Repeatable
N
Name
preservationEventAssociatedObjectRelationship
Label
Preservation Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the "role" subelement for Associated Entity.
Controlled Vocabulary
Documents; Has documentation; Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires; Other.
Repeatable
N
Name
preservationEventAssociatedObjectName
Label
Preservation Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users. Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right. When creating a name, be succinct and descriptive.
Example(s)
Inspection report for 2009 annual inventory
Claris lab invoice for mold testing
Repeatable
N
Name
preservationEventAssociatedObjectReference
Label
Preservation Event - Associated Object - Reference
Schema
rulib
Definition
URL or other locator for information about the object. The associatedObjectReference may link directly to the object, to a metadata surrogate or to information, such as shelving locator, for the object. It is comprised of a value and a type attribute.
Example(s)
http://www.myarchive.org/inspection_reports/20081112
Repeatable
N
Name
preservationEventAssociatedObjectReferenceType
Label
Preservation Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of reference (physical or digital). This may be a URL that links to a digital representation of the object or a locator (such as a shelving locator) to a physical object. This may also be a resolvable reference to a metadata surrogate for the associated object.
Controlled Vocabulary
physical; digital
Repeatable
N
Name
preservationEventAssociatedObjectDetail
Label
Preservation Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or association of the associated object within the event.
Example(s)
Report of in-house film cleaning is unsigned, performing archivist unknown.
Second notice invoice for videocassette baking. Repeatable: N within the element




 
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