OpenWMS Metadata Guide

Help Table of Contents


Overview of Metadata Help


   Contributed by: Marty Barnett

Descriptive Metadata


   Contributed by: Mary Beth Weber, Rhonda Marker, Li Sun, Jane Otto, Marty Barnett

Source Metadata


   Contributed by: Jane Otto, Grace Agnew, with special thanks to Chris Lacinak, Audiovisual Preservation Solutions

Source Type: Analog disc

Source Type: Audiotape

Source Type: Cylinder

Source Type: Film

Source Type: Optical disc

Source Type: Photographic

Source Type: Text or graphic (paper)

Source Type: Three-dimensional object

Source Type: Videodisc

Source Type: Videotape

Source Type: Wire recording

Technical Metadata


   Contributed by: Isaiah Beard, Grace Agnew, Marty Barnett, with special thanks to Chris Lacinak, Audiovisual Preservation Solutions

Descriptive "Type of Item": Dataset

Descriptive "Type of Item": Event

Descriptive "Type of Item": InteractiveResource

Descriptive "Type of Item": MovingImage

Descriptive "Type of Item": Physical Object

Descriptive "Type of Item": Service

Descriptive "Type of Item": Software

Descriptive "Type of Item": Sound

Descriptive "Type of Item": StillImage

Descriptive "Type of Item": Text

Rights Metadata


   Contributed by: Grace Agnew, Jane Otto, Marty Barnett

Descriptive Metadata


Section: Abstract or Summary

Name
abstract
Schema
MODS
Definition
This section provides a summary of the content of a resource.

abstract has the following components:
  • A value (the summary)
  • Attributes:
    • type
Usage Note
Use for an abstract of the contents and also for external annotations/reviews for educational objects. For reference see External Annotation http://www-1.ibm.com/support/docview.wss?uid=swg27005979&aid=1
Label
Abstract or Summary - Value
Usage Note
Provide 1-2 descriptive sentences.
Example(s)
Photograph of Jim Mitsui with a German prisoner of War who worked at the Seabrook plant during the 1940s. Taken at the Cumberland Warehouse.

Diane Stathopoulos, Athena Gougoumis, (unknown), Demi Lampros, (unknown), Freda Katramados and Mary Maroulakos preparing mailing list for Nixon presidential campaign, c. 1968. Courtesy of the Lampros Family
Repeatable
N
Name
abstractType
Label
Abstract or Summary - Type
Usage Note
"externalAnnotation" for instance.





Descriptive Metadata


Section: Classification

Name
classification
Schema
MODS
Definition
This section provides a designation applied to a resource that indicates the subject by applying a formal system of coding and organizing resources according to subject areas.

classification has the following components:
  • A value
  • Attributes:
    • authority
    • edition
Label
Classification - Value
Usage Note
Value is free text and entered according to standards established for that classification system.
Example(s)
lcc [authority]; 1998 [edition]; JK609.M2 [value]
Repeatable
N
Name
classificationAuthority
Label
Classification - Authority
Usage Note
The name of the authoritative list for a controlled value is recorded here. Authority contains the designation of the source of the authority for classification schemes. Values for this attribute are based on Library of Congress' MARC classification source and may be found at: www.loc.gov/marc/sourcecode/classification/classificationsource.html.
Controlled Vocabulary
anscr; ddc; lcc; nlm
Name
classificationEdition
Label
Classification - Edition
Usage Note
Contains a designation of the edition of the particular classification scheme for those schemes that are issued in editions.





Descriptive Metadata


Section: Corporate/Organization Name

Name
name
Definition
The name of an organization or event (conference, meeting, etc.) associated in some way with the resource. May be conference organizers, professional organizations, etc.

name has the following
  • Attributes:
    • type
    • authority
    • xlink
    • ID
  • Subelements:
    • namePart
    • displayForm
    • affiliation
    • role
Schema
MODS
Example(s)
Riverdance Irish Dance Company; Préfet de région
Controlled Vocabulary
(for reference)Library of Congress' name authority file [http://authorities.loc.gov/]; Getty Center's Union List of Artist Names Online (ULAN) [http://www.getty.edu/research/conducting_research/vocabularies/ulan/]
Repeatable
Yes
Name
nameType
Label
n/a; does not appear on form except as label on section heading (e.g., "Personal Name", "Corporate/Organization Name")
Controlled Vocabulary
personal; corporate; conference
Name
nameAuthority
Label
n/a; does not appear on form
Controlled Vocabulary
naf
Name
nameXlink
Label
n/a; does not appear on form
Name
nameID
Label
n/a; does not appear on form
Name
nameNamePart
Definition
Includes each part of the name and occurs as many times as needed. These parts could include a date associated with the name or the parts of a corporate name. The metadata for each type of name part is entered/displayed in separate fields in the Descriptive metadata form.

namePart has the following components:
  • A value (the specific part of the name, e.g., corporate name, date)
  • Attributes:
    • type
Label
Corporate/Organization Name - Name
Usage Note
For Name (in Corporate/Organization Name), give the name of corporation or organization.
Example(s)
AT&T; 2008
Repeatable
Yes
Name
nameNamePartType
Label
n/a; does not appear on form
Definition
Indicates the type of name in the associated namePart.
Usage Note
This type attribute is used for personal and conference names. Types may be values such as date, terms of address.
Example(s)
date (as in ALA Annual Conference 2008)
Name
nameDisplayForm
Label
Corporate/Organization Name - Display Form
Usage Note
Used to indicate the unstructured form of the name. It includes a name as given on the resource.
Name
nameAffiliation
Label
n/a; does not appear on form
Usage Note
Contains the name of an organization, institution, group, etc. with which the entity was associated at the time that the resource was created. It may also contain other elements that are part of the affiliation, such as email address, street address, job title, etc. Use for Collection owner, Catalog record annotator.
Name
nameRole
Group Label
Corporate/Organization Name - Role
Definition
Designates the relationship (role) of the entity recorded in name in relation to the resource.

nameRole has the following components:
  • A value
  • Subelements:
    • roleTerm
Label
Corporate/Organization Name - Role - Role
Definition
The actual textual or coded role value.
Name
nameRoleRoleTerm
Label
n/a; does not appear on form
Definition
Contains the textual or coded form of a relator/role.

roleTerm has the following components:
  • A value
  • Attributes:
    • type
    • authority
Example(s)
If role type is "text", role may be "creator". If role type is "code", role may be "cre".
Name
nameRoleRoleTermType
Label
Corporate/Organization Name - Role - Type
Controlled Vocabulary
text; code
Name
nameRoleRoleTermAuthority
Label
Corporate/Organization Name - Role - Term source
Usage Note
An authority should be indicated if using a coded form for role.
Controlled Vocabulary
marcrelator; csbamic

marcrelator CV is: Artist; Associated name; Attributed name; Author; Author of introduction, etc.; Author of screenplay, etc.; Binder; Book designer; Book producer; Bookjacket designer; Bookplate designer; Calligrapher; Cartographer; Choreographer; Cinematographer; Collaborator; Collector; Commentator for written text; Compiler; Composer; Consultant; Conductor; Contributor; Copyright claimant; Copyright holder; Correspondent; Creator; Curator of an exhibition; Dancer; Dedicatee; Dedicator; Depicted; Depositor; Designer; Director; Dissertant; Distributor; Donor; Draftsman; Editor; Engraver; Etcher; Expert; Facsimilist; Film editor; Former owner; Funder; Honoree; Host; Illuminator; Illustrator; Instrumentalist; Interviewee; Interviewer; Inventor; Lender; Librettist; Licensee; Licensor; Lighting designer; Lithographer; Lyricist; Manufacturer; Markup editor; Moderator; Monitor; Musician; Narrator; Organizer of meeting; Originator; Owner; Papermaker; Patent applicant; Patent holder; Patron; Performer; Photographer; Platemaker; Printer; Producer; Production personnel; Programmer; Publisher; Publishing director; Recipient; Redactor; Reporter; Research team head; Research team member; Researcher; Restager; Scientific advisor; Sculptor; Secretary; Set designer; Singer; Speaker; Sponsor; Standards body; Storyteller; Surveyor; Teacher; Thesis advisor; Transcriber; Translator; Type designer; Typographer; Videographer; Witness; Wood-engraver; Woodcutter; Writer of accompanying material

csbamic: [published in Cataloging Service Bulletin 31 (Winter 1986): 71-75 and Cataloging Service Bulletin 50 (Fall 1990)] Term definitions in UCLA FATA CPM (http://www.cinema.ucla.edu/CPM%20Voyager/RelatorTerms.html#terms). csbamic CV is:; Animation; Camera; Cast; Choreography; Direction; Editing; Filmmaker; Guest; Host; Music; Narration; Performer; Production; Production design; Reporter; Research; Sound; Special effects; Voice; Writing





Descriptive Metadata


Section: Descriptive Event

Name
descriptiveEvent
Schema
rulib
Definition
This section is the parent element for all elements comprising the Descriptive Event. The Descriptive Event elements, taken together, describe a content-related event in the lifecycle of the resource.

descriptiveEvent is a parent element which has the following components:
  • Subelements:
    • identifier
    • type
    • label
    • place
    • dateTime
    • detail
    • associatedEntity
    • associatedObject
Usage Note
When there are multiple events of a single type, input each as a separate event.
Repeatable
Y
Name
descriptiveEventIdentifier
Label
not applicable; does not appear on form
Schema
rulib
Definition
A system-assigned unique character string that identifies this particular event and distinguishes it from others.

descriptiveEventIdentifier has the following components:
  • A value (the unique character string)
  • Attributes:
    • authority
Repeatable
N
Name
descriptiveEventIdentifierAuthority
Label
not applicable; does not appear on form
Schema
local
Definition
The authoritative source for the Descriptive Event Identifier.
Usage Note
The descriptiveEventIdentifierAuthority is an attribute of the Descriptive Event Identifier; it is supplied by the system.
Controlled Vocabulary
[source: rulib]
Repeatable
N
Name
descriptiveEventType
Label
Descriptive Event - Type
Schema
rulib
Definition
The kind of descriptive event in the resource's lifecycle, such as acquisition.
Controlled Vocabulary
Award receipt; Cataloging; Exhibition or festival; Finding aid creation; Other
Repeatable
N
Name
descriptiveEventLabel
Label
Descriptive Event - Label
Schema
rulib
Definition
A specific name for an event in the resource's lifecycle, such as the name of a festival or award. Allows the organization to use its own local terminology in labeling an event.
Usage Note
Optional within the element.
Example(s)
Annual Spring Strawberry Festival
Repeatable
N
Name
descriptiveEventPlace
Label
Descriptive Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include building, address, city, state, country.
Example(s)
Flemington (N.J.); Brazil; Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
descriptiveEventDateTime
Label
Descriptive Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.

dateTime has the following components:
  • A value (the date or date/time)
  • Attributes:
    • keyDate
Usage Note
Formatting is ISO 8601-W3C, i.e.: YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
   Year:
      YYYY (e.g., 1997)
   Year and month:
      YYYY-MM (e.g., 1997-07)
   Complete date:
      YYYY-MM-DD (e.g., 1997-07-16)
   Complete date plus hours and minutes:
      YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
   Complete date plus hours, minutes and seconds:
      YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
   Complete date plus hours, minutes, seconds and a decimal fraction of a second:
      YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:

   YYYY = four-digit year
   MM = two-digit month (01=January, etc.)
   DD = two-digit day of month (01 through 31)
   hh = two digits of hour (00 through 23) (am/pm NOT allowed)
   mm = two digits of minute (00 through 59)
   ss = two digits of second (00 through 59)
   s = one or more digits representing a decimal fraction of a second
   TZD = time zone designator (Z or +hh:mm or -hh:mm)

Time zone offsets may be handled in either of two ways:

1. Times are expressed in local time, together with a time zone offset in hours and minutes. A time zone offset of "+hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes ahead of UTC (Coordinated Universal Time). A time zone offset of "-hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes behind UTC.

2. Times are expressed in UTC, with a special UTC designator ("Z").
Example(s)
1994-11-05T08:15:30-05:00 [method 1] (corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time)
1994-11-05T13:15:30Z [method 2] (corresponds to the same instant)
Repeatable
N
Name
descriptiveEventDateTimeKeyDate
Label
not applicable; does not appear on form
Definition
This value is used so that a particular date may be distinguished among several dates. For example, when sorting MODS records by date, a date with keyDate="yes" would be the date to sort on.
Name
descriptiveEventDetail
Label
Descriptive Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the descriptive event, such as circumstances surrounding an acquisition.
Example(s)
Digitally restored from analog master file. Awarded best digital collection.
Repeatable
N
Name
descriptiveEventAssociatedEntity
Group Label
Descriptive Event - Associated Entity
Schema
rulib
Definition
The Associated Entity subelement under Descriptive Event is a parent element for all elements pertaining to an entity (person, corporate body, or conference) associated with the descriptive event. For example, a donor might be the agent associated with an acquisition event.

descriptiveEventAssociatedEntity is a parent element which has the following components:
  • Subelements:
    • Identifier
    • role
    • name
    • affiliation
    • reference
    • detail
Repeatable
Y
Name
descriptiveEventAssociatedEntityIdentifier
Label
Descriptive Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular Associated Entity and distinguishes it from others.

descriptiveEventAssociatedEntityIdentifier has the following components:
  • A value (the unique character string)
  • Attributes:
    • type
    • authority
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied.
Example(s)
500045890; nr 98021052
Repeatable
N
Name
descriptiveEventAssociatedEntityIdentifierType
Label
Descriptive Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Descriptive Event Associated Entity (global or local).
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
descriptiveEventAssociatedEntityIdentifierAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source which assigned the identifier.
Controlled Vocabulary
local; lcnaf; ulan; waand [source: rulib]
Repeatable
N
Name
descriptiveEventAssociatedEntityRole
Label
Descriptive Event - Associated Entity - Role
Schema
rulib
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event. For example, the role of a person associated with a 'donation' event would likely be 'donor.'

associatedEntityRole has the following components:
  • A value (the actual role)
  • Attributes:
    • authority
Usage Note
Choose the single most specific role appropriate for the event type. For example, for a donation event, choose the role of 'donor' for the person donating the material, even if that person performs other roles in other events or contexts.
Controlled Vocabulary
Actor; Adapter; Author of afterword, colophon, etc.; Annotator; Bibliographic antecedent; Applicant; Author in quotations or text abstracts; Architect; Arranger; Artist; Assignee; Associated name; Attributed name; Auctioneer; Author of dialog; Author of introduction; Author of screenplay; Author; Binding designer; Bookjacket designer; Book designer; Book producer; Binder; Bookplate designer; Bookseller; Conceptor; Choreographer; Collaborator; Client; Calligrapher; Collotyper; Commentator; Composer; Compositor; Conductor; Censor; Contestant-appellee; Collector; Compiler; Contestant; Contestant-appellant; Copyright claimant; Complainant-appellee; Copyright holder; Complainant; Complainant-appellant; Creator; Correspondent; Corrector; Consultant; Consultant to a project; Costume designer; Contributor; Contestee-appellee; Cartographer; Contractor; Contestee; Contestee-appellant; Curator; Commentator for written text; Defendant; Defendant-appellee; Defendant-appellant; Degree grantor; Dissertant; Delineator; Dancer; Donor; Depositor; Draftsman; Director; Designer; Distributor; Dedicatee; Dedicator; Dubious author; Editor; Engraver; Electrotyper; Engineer; Etcher; Expert; Facsimilist; Film editor; Former owner; Funder; Forger; Graphic technician; Honoree; Host; Illustrator; Illuminator; Inscriber; Inventor; Instrumentalist; Interviewee; Interviewer; Librettist; Libelee-appellee; Libelee; Lender; Libelee-appellant; Libelant-appellee; Libelant; Libelant-appellant; Landscape architect; Licensee; Licensor; Lithographer; Lyricist; Metadata contact; Moderator; Monitor; Metal-engraver; Musician; Narrator; Opponent; Originator; Organizer of meeting; Other; Owner; Patron; Publishing director; Publisher; Proofreader; Photographer; Platemaker; Printer of plates; Papermaker; Process contact; Production personnel; Performer; Programmer; Producer; Printer; Patent applicant; Plaintiff-appellee; Plaintiff; Patent holder; Plaintiff-appellant; Rubricator; Recording engineer; Recipient; Redactor; Renderer; Researcher; Reviewer; Respondent-appellee; Respondent; Respondent-appellant; Research team head; Research team member; Scientific advisor; Scenarist; Scribe; Sculptor; Secretary; Signer; Singer; Speaker; Sponsor; Surveyor; Standards body; Stereotyper; Thesis advisor; Transcriber; Translator; Type designer; Typographer; Vocalist; Writer of accompanying material; Woodcutter; Wood-engraver; Witness [source: MARC Code Lists-Relators]
Repeatable
N
Name
descriptiveEventAssociatedEntityRoleAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the role term(s) associated with the entity.
Example(s)
marcrelator
Repeatable
N
Name
descriptiveEventAssociatedEntityName
Label
Descriptive Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the descriptive event.
Usage Note
Use the authoritative version of name, as found in an authority file, if possible, e.g. Agnew, Grace or Hunter Museum.

In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Einstein, Daniel, 1951- ; Ringling Museum of the Circus
Repeatable
N
Name
descriptiveEventAssociatedEntityAffiliation
Label
Descriptive Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Select the most specific term appropriate for the event type.

In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
descriptiveEventAssociatedEntityReference
Label
Descriptive Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
descriptiveEventAssociatedEntityDetail
Label
Descriptive Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the Associated Entity, often a description of the agent's role and association within the event.
Example(s)
The original owner of the collection.
Repeatable
N
Name
descriptiveEventAssociatedObject
Group Label
Descriptive Event - Associated Object
Schema
rulib
Definition
A parent element for all elements pertaining to an object associated with the descriptive event. Usually the object will be a document. For example, the deed of gift might be an object associated with an acquisition event.

descriptiveEventAssociatedObject is a parent element which has the following components:
  • Subelements:
    • identifier
    • type
    • relationship
    • name
    • reference
    • detail
Repeatable
Y
Name
descriptiveEventAssociatedObjectIdentifier
Label
Descriptive Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others.

The descriptiveEventAssociatedObjectIdentifier has the following components:
  • A value (the unique character string)
  • Attributes:
    • type
    • authority
Usage Note
Use the identifier assigned by the object repository. Otherwise, the number is system supplied.
Repeatable
N
Name
descriptiveEventAssociatedObjectIdentifierType
Label
Descriptive Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Descriptive Event Associated Object (global or local).
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
descriptiveEventAssociatedObjectIdentifierAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source which assigned the identifier.
Example(s)
local; naf; ulan
Repeatable
N
Name
descriptiveEventAssociatedObjectType
Label
Descriptive Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the descriptive event.
Controlled Vocabulary
Catalog record; Correspondence; Document; Exhibition catalog; Finding aid; Press kit; Press release; Report; Research; Other
Repeatable
N
Name
descriptiveEventAssociatedObjectRelationship
Label
Descriptive Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the ROLE subelement for Associated Entity.
Controlled Vocabulary
Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires
Repeatable
N
Name
descriptiveEventAssociatedObjectName
Label
Descriptive Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users. Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right.
Example(s)
Limited License Agreement; Press Release : Civil Rights Digital Library
Repeatable
N
Name
descriptiveEventAssociatedObjectReference
Label
Descriptive Event - Associated Object - Reference
Schema
rulib
Definition
Location identifier for the associated object. May be digital object locator (e.g., URL) or physical locator (e.g., call number).

associatedObjectReference has the following components:
  • A value
  • Attributes:
    • type
Example(s)
http://www.myarchive.org/press_releases/20081112
Repeatable
N
Name
descriptiveEventAssociatedObjectReferenceType
Label
Descriptive Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of locator (physical or digital)
Controlled Vocabulary
physical; digital
Repeatable
N
Name
descriptiveEventAssociatedObjectDetail
Label
Descriptive Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or association of the associated object within the event.
Example(s)
Correspondence was initiated by curator Jane Doe and continued by her successor after January 1, 2006.
Repeatable
N





Descriptive Metadata


Name
element
Label
Element
Schema
rulib
Definition
Used for moving image materials, when the Descriptive metadata record describes a particular film part (element), such as main titles, music and effects track, A roll, etc.
Controlled Vocabulary
main titles; end titles; main and end titles; subtitles; intertitles; music and effects track; background; A roll; B roll; other
Repeatable
Y





Descriptive Metadata


Section: Genre

Name
genre
Schema
MODS
Definition
This section describes the form of an item. It is also an attempt to create a universally identifiable term based on terms used in various communities. Provides more specificity than typeOfResource. Genre is a term(s) that designates a category characterizing a particular style, form, or content, such as artistic, musical, literary composition, etc.

genre has the following components:
  • A value (the genre term)
  • Attributes:
    • authority
Usage Note
The genre term(s) may be taken from the controlled vocabulary sets in the authority (Term source) list.
Label
Genre - Genre
Definition
The term that describes the form of the resource.
Example(s)
Abstracts, advertisements, atlases, books, drawings, candid portraits, GIS data.
Repeatable
Y
Name
genreAuthority
Label
Genre - Term source
Controlled Vocabulary
Gateway to Educational Materials (GEM) Resource Type Element Controlled Vocabulary [http://www.thegateway.org/about/documentation/gem-controlled-vocabularies/vocabulary-resource-type]- GEM is a nonprofit consortium membership organization serving educators and trainers at all levels in the USA and around the world. GEM CV is: activity; best practice; catalog record; course; curriculum; curriculum support; educator's guide; lesson plan; project; research study; study guide; test; tool; unit of instruction; Other

Library of Congress Subject Headings (lcsh) [http://www.loc.gov/catdir/cpso/lcco/].

The Moving Image Genre-Form Guide (MIGFG) [http://www.loc.gov/rr/mopic/migintro.html]. MIGFG-form CV is: Advertising; Advertising--Company promotion; Advertising--Infomercial; Advertising--Political commercial; Advertising--Promotional announcement; Advertising--Public service announcement; Amateur; Animation; Animation--Abstract animation; Animation--Cameraless animation; Animation--Clay animation; Animation--Combination live action and animation; Animation--Computer animation; Animation--Cutout animation; Animation--Pinscreen animation; Animation--Pixillation animation; Animation--Silhouette animation; Animation--Time-lapse animation; Anthology; Audition; Excerpt; Feature; Outtake; Performance; Puppet; Serial; Series; Short; Stock shot; Television; Television commercial; Television feature; Television mini-series; Television pilot; Television series; Television special; Trailer; Unedited MIGFG-genre CV is: Actuality; Adaptation; Adventure; Adventure (Nonfiction); Ancient world; Animal; Art; Aviation; Biographical; Biographical (Nonfiction); Buddy; Caper; Chase; Childrens; College; Comedy; Crime; Dance; Dark comedy; Disability; Disaster; Documentary; Domestic comedy; Educational; Erotic; Espionage; Ethnic; Ethnic (Nonfiction); Ethnographic; Experimental; Experimental--Absolute; Experimental--Abstract live action; Experimental--Activist; Experimental--Autobiographical; Experimental--City symphony; Experimental--Cubist; Experimental--Dada; Experimental--Diary; Experimental--Feminist; Experimental--Gay/lesbian; Experimental--Intermittent; Experimental--animation; Experimental--Landscape; Experimental--Loop; Experimental--Lyrical; Experimental--Participatory; Experimental--Portrait; Experimental--Reflexive; Experimental--Street; Experimental--Structural; Experimental--Surrealist; Experimental--Text; Experimental--Trance; Exploitation; Fallen woman; Family; Fantasy; Film noir; Game; Gangster; Historical; Home shopping; Horror; Industrial; Instructional; Interview; Journalism; Jungle; Juvenile delinquency; Lecture; Legal; Magazine; Martial arts; Maternal melodrama; Medical; Medical (Nonfiction); Melodrama; Military; Music; Music video; Musical; Mystery; Nature; News; Newsreel; Opera; Operetta; Parody; Police; Political; Pornography; Prehistoric; Prison; Propaganda; Public access; Public affairs; Reality-based; Religion; Religious; Road; Romance; Science fiction; Screwball comedy; Show business; Singing cowboy; Situation comedy; Slapstick comedy; Slasher; Soap opera; Social guidance; Social problem; Sophisticated comedy; Speculation; Sponsored; Sports; Sports (Nonfiction); Survival; Talk; Thriller; Training; Travelogue; Trick; Trigger; Variety; War; War (Nonfiction); Western; Women; Youth; Yukon

Moving Image Materials (MIM): Genre terms- A standardized list of terms and cross-references for designating moving image material genres and forms. Available only in print; no online version or equivalent exists. MIM CV is: Actualities; Adaptations; Addresses; Advertising; Aerial combat drama; Animal drama; Animation; Announcements; Anthologies; Anthropological works; Anti-war works; Armed Forces comedies; Audience participation programs; Autobiographical works; Award presentations; B movies; Beauty contests; Bergfilme; Biographies; Black films and programs; Bloopers; Caper drama; Cartoons; Childrens works; Cinema verite; City symphonies; Clay animation; College drama; Comedies; Comedy variety; Commercials; Community affairs; Compilations; Computer animation; Creature drama; Crime drama; Dance; Dance parties and contests; Debates; Detective drama; Disaster drama; Docudrama; Documentaries and factual works; Drama; Editorials; Educational/cultural works; Epics; Erotica; Fantasy; Fantasy comedies; Features; Fiction; Film; Film noir; Gambling drama; Game shows; Ganster drama; Gendai-Geki; Gossip; Graphic animation; Haha-mono; Heimatfilme; Historical re-creations; Historical works (Nonfiction); Home movies and video; Horror drama; Industrial works; Information; Instruction; Interviews; Invisible man drama; Juvenile delinquency drama; Keiko eiga; Legal drama; Light animation; Live shows; Made for TV movies; Magazines; Martial arts drama; Medical drama; Medical works (Nonfiction); Melodrama; Merodorama; Mini-series; Model animation; Moire pattern animation; Monster drama; Mood films; Motorcycle gang drama; Multiple image animation; Mummy drama; Music; Music shorts; Music videos; Musical variety; Musicals; Mysteries; Nansensu-mono; Nature works (Nonfiction); Naval combat drama; News; Newsreels; Novelties; Object animation; Organ transplant drama; Outtakes; Panel discussions; Panel shows; Paper animation; Parodies; Paukerfilme; Personal/independent works; Pilot programs; Pin screen animation; Pixillated animation; Plays; Police drama; Political drama; Political spots; Press conferences; Preussenfilme; Prison drama; Prisoner of war drama; Private eye drama; Propaganda; Psychopath drama; Public affairs; Public relations works; Public service; Puppet animation; Puppet works; Quiz shows; Readings; Religious works; Remakes; Reporter drama; Rock and roll musicals; Rural comedies; Rushes; Science fiction; Scientific works (Nonfiction); Screen tests, auditions, etc.; Sequels; Serials; Series; Shakai-mono; Shomin-geki; Shorts; Silhouette animation; Situation comedies; Slapstick comedies; Soap operas; Sociological drama; Sociological works (Nonfiction); Sophisticated comedies; Sound effects; Special event coverage and commentary; Specials; Sports event coverage and commentary; Sports drama; Spy drama; Still animation; Stock shots; Structuralist works; Superhero drama; Swashbucklers; Talent shows; Talk shows; Teen drama; Television; Theater advertising; Theater announcements; Traceau d ectoplasmes; Trailers and promos; Travelogues; Tsuma-mono; UPA-style animation; Unedited footage; Vampire drama; Variety; Vaudeville; Video; War documentaries; War drama; Werewolf drama; Westerns; Xerox animation; Zombie drama

Public Broadcasting metadata (PBCore) [http://www.pbcore.org/PBCore/index.html]- Descriptors used to categorize media items. PBCore CV is: Action; Actuality; Adults Only; Adventure; Advice; Agriculture; Animals; Animation; Anime; Anthology; Art; Arts/crafts; Auction; Auto; Aviation; Awards; Bicycle; Biography; Boat; Business/Financial; Call-in; Children; Children-music; Children-special; Children-talk; Collectibles; Comedy; Comedy-drama; Commentary; Community; Computers; Concert; Consumer; Cooking; Crime; Crime drama; Dance; Debate; Docudrama; Documentary; Drama; Educational; Entertainment; Environment; Event; Excerpts; Exercise; Fantasy; Fashion; Feature; Forecast; French; Fundraiser; Game show; Gay/lesbian; Health; Historical drama; History; Holiday; Holiday music; Holiday music special; Holiday special; Holiday-children; Holiday-children special; Home improvement; Horror; Horse; House/garden; How-to; Interview; Law; Magazine; Medical; Miniseries; Music; Music special; Music talk; Musical; Musical comedy; Mystery; Nature; News; News conference; Newsmagazine; Obituary; Opera; Outtakes; Panel; Parade; Paranormal; Parenting; Performance; Performing arts; Political commercial; Politics; Polls and Surveys; Press Release; Promotional announcement; Public service announcement; Question and Answer Session; Quote; Reading; Reality; Religious; Retrospective; Romance; Romance-comedy; Science; Science fiction; Self improvement; Shopping; Sitcom; Soap; Soap special; Soap talk; Spanish; Special; Speech; Sports; Standup; Suspense; Talk; Theater; Trailer; Travel; Variety; Voice-over; War; Weather; Western;

Radio Form/Genre Terms Guide (RADFG) [http://www.loc.gov/rr/record/frmgen.html]- A controlled form/genre thesaurus to facilitate searching for and retrieving information about radio. RADFG CV is: Adaptations; Addresses; Adventures; Advertising; Announcements; Anthologies; Audience participation programs; Auditions; Biographies; Call-in shows; Children's programs; Comedies; Commentary; Community affairs; Crime or mystery programs; Criticism; Debates; Disc jockey programs; Documentaries; Dramas; Educational programs; Ethnic programs; Excerpts; Fantasy; Field reports; Gossip; Historical dramas; Histories; Horror; Informational programs; Instructional programs; Literary readings; Magazines; Medical dramas; News; News bulletins; Outtakes; Panel discussions; Press conferences; Propaganda; Public affairs; Public service; Public service announcements; Quiz shows; Radio; Rehearsals; Religious programs; Science programs; Science fiction; Soap operas; Shortwave broadcasts; Special events coverage; Specials; Sports news and commentary; Sports events coverage; Talent shows; Talk shows; Telescoped airchecks; Television; Travelogues; Variety; Vox pop; War dramas; Western art music; Westerns

Tribune Sports Tags (TiVo) From PBCore [http://www.pbcore.org/PBCore/index.html]- Descriptors used to categorize media items. TiVo CV is: Aerobics; Archery; Arm wrestling; Auto racing; Badminton; Ballet; Baseball; Basketball; Beach Soccer; Beach Volleyball; Biathlon; Bicycle racing; Billiards; Boat racing; Bobsled; Bodybuilding; Bowling; Boxing; Bullfighting; Canoe; Cheerleading; Cricket; Curling; Darts; Diving; Dog racing; Equestrian; Extreme; Fencing; Field hockey; Figure skating; Fishing; Football; Gaelic football; Golf; Gymnastics; Handball; Hockey; Hunting; Hurling; Hydroplane racing; Indoor soccer; Intl basketball; Intl hockey; Intl soccer; Kayaking; Lacrosse; Luge; Martial arts; Motorsports; Motorcycle; Motorcycle racing; Mountain biking; Olympics; Outdoors; Pelota vasca; Playoff sports; Polo; Pool; Pro wrestling; Racquet; Ringuette; Rodeo; Roller derby; Rowing; Rugby; Running; Sailing; Shooting; Skateboarding; Skating; Skeleton; Skiing; Snooker; Snowboarding; Snowmobile; Soccer; Softball; Speed skating; Sports event; Sports non-event; Sports talk; Squash; Sumo wrestling; Surfing; Swimming; Table tennis; Tennis; Track/field; Triathlon; Volleyball; Watersports; Water polo; Water skiing; Weightlifting; Wrestling; Yacht racing

Local (i.e., terms provided by local institution.)
Example(s)
action [PB Core]; curriculum [GEM]; animation [MIM]





Descriptive Metadata


Section: Identifier

Name
identifier
Schema
MODS
Definition
This section provides a unique standard number or code that distinctively identifies a resource. It includes manifestation, expression and work level identifiers.

Identifier has the following components:
  • A value (the unique number or code)
  • Attributes:
    • type
    • displayLabel
    • invalid
Repeatable
Y
Label
Identifier - Value
Definition
The unique number or code
Example(s)
2001336783 [lccn]; http://hdl.rutgers.edu/1782.3/NPLRNG.Photograph.2835 [handle]
Name
identifierType
Label
Identifier - Type
Controlled Vocabulary
local; doi; hdl; ISBN (International Standard Book Number), ISSN (International Standard Serials Number; ismn; isrc; isan; iswc; lccn; micUCRecordID; music plate; music publisher; sici; umid; upc; uri; videorecording identifier.
Name
identifierDisplayLabel
Label
Identifier - Display Label
Definition
This attribute is intended to be used when additional text associated with the identifier is necessary for display.
Name
identifierInvalid
Label
Identifier - Invalid
Definition
This attribute signifies a canceled or invalid identifier. The invalid attribute should be used with the following value: yes - This value is used only when recording a canceled or invalid identifier. If invalid="yes" is not present, the identifier is assumed to be valid. Do not use invalid="no."





Descriptive Metadata


Section: Language

Name
language
Schema
MODS
Definition
This section provides the name of the language or languages of the content of the item. The content may be written, spoken, or sung.

language is a parent element which has the following components:
  • Attributes:
    • objectPart
  • Subelements:
    • languageTerm
Usage Note
Resources may contain one or more languages; English is the default language.
Repeatable
Y
Name
languageObjectPart
Label
Language - Object Part
Definition
Indicates to which part of the resource the language is supplied.
Controlled Vocabulary
titles; subtitles; intertitles; captions; sound track
Name
languageLanguageTerm
Label
Language - Language Term
Definition
languageTerm identifies the language(s) of a given resource.

languageTerm has the following components:
  • A value (the textual or coded term)
  • Attributes:
    • type
    • authority
Usage Note
The value may be expressed in textual or coded form. If in coded form, the source of the code is contained in the authority attribute. If no authority is given, the content is textual.

If some or all of the resource is in a language other than English, the appropriate language is selected from the drop down list.

Special situations:
  • If language cannot be identified, code as "mis" for uncoded languages.
  • If multiple languages are present and it is not practical to identify all of them, code as "mul" for multiple languages.
  • When no language is present [this is mostly applicable to moving images and sound recordings], a value for no linguistic content should be used. Additionally, if sign language is used in a moving image, a code for sign languages should be used.
  • If no linguistic content, code as "zxx".
Example(s)
Greenlandic [text]; Kal [code for Greenlandic]
Name
languageLanguageTermType
Label
Language - Term Type
Definition
Method to encode or provide language textually.
Controlled Vocabulary
text; code
Name
languageLanguageTermAuthority
Label
Language - Term source
Definition
Authoritative coding language.
Controlled Vocabulary
ISO 639-2b [http://www.loc.gov/standards/iso639-2/php/code_list.php], a bibliographic language code

rfc3066 [http://www.ietf.org/rfc/rfc3066.txt], a language identifier specified by the Internet Best Current Practice specification RFC3066

Local, terms provided by the local institution.





Descriptive Metadata


Section: Location

Name
location
Schema
MODS
Definition
This section identifies the institution or repository holding the resource, or a remote location in the form of a URL where it is available.

location has the following
  • Subelements:
    • physicalLocation
    • url
Repeatable
Y
Name
locationPhysicalLocation
Group Label
Location - Physical Location
Definition
The institution or repository holding the resource or where it is available. Typically includes specific information used to locate a resource within a collection, such as the name or code of an institution/repository and subcollection or shelf number. Provides the MARC Organization Identification (MARC OrgID) [[http://www.loc.gov/marc/organizations/orgshome.html].

physicalLocation has the following components:
  • A value
  • Attributes:
    • displayLabel
    • type
    • authority
Label
Location - Physical Location - Physical Location
Usage Note
May be expressed as text and/or as a code.
Example(s)
NjR [MARC OrgID]; NjPT [MARC OrgID]
Name
locationPhysicalLocationDisplay Label
Label
n/a; does not appear on form
Usage Note
Used when additional text associated with the physical location is needed for display.
Name
locationPhysicalLocationType
Label
Location - Physical Location - Type
Usage Note
Used to indicate different kinds of locations, e.g. current, discovery, former, creation.
Name
locationPhysicalLocationAuthority
Label
Location - Physical Location - Term source
Definition
Designates the source of the code if physical location is expressed a s a code. A listing of authority values is found online at: www.loc.gov/marc/sourcecode/organization/organizationsource.html. If "marcorg" is used, the value in Physical Location is from the MARC Code List for Organizations [http://www.loc.gov/marc/organizations/].
Controlled Vocabulary
marcorg; other
Name
locationUrl
Label
Location - URL
Definition
Provides the Uniform Resource Locator (URL) for a resource.

url has the following components:
  • A value
  • Attributes:
    • displayLabel
    • dateLastAccessed
    • note
    • access
Name
locationUrlDisplayLabel
Label
n/a; does not appear on form
Name
locationUrlDateLastAccessed
Label
n/a; does not appear on form
Usage Note
YYYY-MM-DD
Name
locationUrlNote
Label
n/a; does not appear on form
Name
locationUrlAccess
Label
n/a; does not appear on form





Descriptive Metadata


Name
micPortalID
Label
MIC Portal ID
Schema
rulib
Definition
For participants in the MIC Union Catalog (http://mic.loc.gov), this element contains the portal(s) in which the record will be retrieved.
Usage Note
MIC_Archives is the default. For science-related works, also choose NSDL; if the record contains a link to streaming or downloadable media, also choose MIC_DV.
Controlled Vocabulary
NSDL; MIC_Archives; MIC_DV
Repeatable
Y





Descriptive Metadata


Section: Note

Name
note
Schema
MODS
Definition
This section provides a statement of any additional information relating to a resource.

note has the following components:
  • A value
  • Attributes:
    • type
Label
Note - Value
Usage Note
A link may be supplied in lieu of or in addition to the content. Each note should be entered in a separate element. Notes relating to physical description aspects of a resource should be recorded in the "Note" subelement of "physicalDescription".
Example(s)
New Jersey State Archives, description of "Morris Canal Views: supplementing report."

This photographic supplement to the commissioners' report consists of 91 captioned 7.5" x 9.5" B&W prints showing the canal from Jersey City to Phillipsburg. The "views" were originally bound into an album, which has been dismantled for purposes of preservation.
Repeatable
Y
Name
noteType
Label
Note - Type
Usage Note
MODS has a list of implemented note types, which can be expanded locally. See www.loc.gov/standards/mods/mods-notes.html.
Controlled Vocabulary
accrual method; accrual policy; acquisition; action; additional physical form; admin; bibliographic history; bibliography; biographical; citation/reference; conservation history; content; creation/production credits; date; degree; exhibitions; funding; inscription; language; original location; original version; ownership; performers; preferred citation; publications; reproduction; restriction; source characteristics; source dimensions; source identifier; source note; source type; statement of responsibility; subject completeness; system details; thesis; venue; version identification





Descriptive Metadata


Section: Origin Info

Name
originInfo
Schema
MODS
Definition
This section provides information on the origin of a resource, including place of origin or publication, publisher or other issuing body, and dates associated with the resource.

originInfo has the following
  • Subelements:
    • place
    • publisher
    • dateIssued
    • dateCreated
    • copyrightDate
    • edition
    • issuance
    • frequency
Usage Note
OpenMIC users may choose to record publication information as part of the descriptiveEvent or in Technical metadata (for creation or digitization date) rather than in originInfo. Recording publication information as a descriptive event allows one to link distributor/publisher/broadcaster with the place and date of distribution or broadcast when there are multiple dates of release, broadcast, distribution, or publication.
Repeatable
No
Name
originInfoPlace
Group Label
Origin Info - Place
Definition
The name of a place associated with the issuing, publication, release, distribution, manufacture, production, or origin of a resource.

place has the following components:
  • Subelements:
    • placeTerm
Name
originInfoPlacePlaceTerm
Label
Origin Info - Place - Term
Definition
Used to express place in a textual or coded form.

originInfoPlaceTerm has the following components:
  • A value
  • Attributes:
    • type
    • authority
Usage Note
When Type is "text", a place name is entered. Standard format is city and state, city and province, or city and country.
Name
originInfoPlacePlaceTermType
Label
Origin Info - Place - Type
Controlled Vocabulary
text; code
Name
originInfoPlacePlaceTermAuthority
Label
n/a; does not appear on form
Controlled Vocabulary
marccountry; iso3166

marccountry: See list at www.loc.gov/marc/countries
iso3166: See list at www.iso.ch/iso/en/prods-services/iso3166ma/index.html
Name
originInfoPublisher
Label
Origin Info - Publisher
Definition
The name of the entity that published, printed, distributed, released, issued, or produced the resource.
Name
originInfoDateIssued
Group Label
Origin Info - Other Date
Definition
The date or date range when the resource was published, released or issued.

dateIssued has the following components:
  • A value
  • Attributes:
    • encoding
    • point
    • keyDate
    • qualifier
Usage Note
On the Descriptive metadata form, dateIssued is a type in the list labeled "Date Type" in the group called "Other Date" in the section called "Origin Info." "Other Date" is any date of importance that does not fall into the other date categories. This may include revisions, reissues, special editions, etc. and may include types of dates in addition to dateIssued.
Label
Origin Info - Other Date - Date
Usage Note
YYYY
Name
originInfoDateIssuedEncoding
Label
n/a; does not appear on form
Controlled Vocabulary
w3cdtf; iso8601; marc
Name
originInfoDateIssuedPoint
Label
n/a; does not appear on form
Controlled Vocabulary
(in XML) start; end
Name
originInfoDateIssuedKeyDate
Label
n/a; does not appear on form
Controlled Vocabulary
yes
Name
originInfoDateIssuedQualifier
Label
Origin Info - Other Date - Date is
Controlled Vocabulary
approximate; exact; inferred; questionable
Name
originInfoDateCreated
Group Label
Origin Info - Single Date
Group Label
Origin Info - Range Date
Definition
The date or date range of creation of the resource.

dateCreated has the following components:
  • A value
  • Attributes:
    • encoding
    • point
    • keyDate
    • qualifier
Usage Note
On the Descriptive Metadata form, if dateCreated is a single date, it is entered in the section entitled "Single Date." If dateCreate is a range, the start and end dates are entered in the section entitled "Range Date."
Label
Origin Info - Single Date - Single Year
Label
Origin Info - Range Date - From
Label
Origin Info - Range Date - To
Usage Note
YYYY
Name
originInfoDateCreatedEncoding
Label
n/a; does not appear on form
Controlled Vocabulary
w3cdtf; iso8601; marc
Name
originInfoDateCreatedPoint
Label
n/a; does not appear on form
Controlled Vocabulary
(in XML) value is "start" in "Single Date" or for "From" date in "Range Date"; value is "end" for "To" date in "Range Date."
Name
originInfoDateCreatedKeyDate
Label
n/a; does not appear on form
Controlled Vocabulary
yes
Name
originInfoDateCreatedQualifier
Label
Origin Info - Single Date - Date is
Label
Origin Info - Range Date - Date is
Controlled Vocabulary
approximate; exact; inferred; questionable
Name
originInfoCopyrightDate
Label
Origin Info - Copyright Date
Definition
A date or date range in which a resource is copyrighted.

copyrightDate has the following components:
  • A value
  • Attributes:
    • encoding
    • point
    • keyDate
    • qualifier
Usage Note
YYYY-MM-DD or YYYY-MM-DD/YYYY-MM-DD
Name
originInfoCopyrightDateEncoding
Label
n/a; does not appear on form
Controlled Vocabulary
w3cdtf; iso8601; marc
Name
originInfoCopyrightDatePoint
Label
n/a; does not appear on form
Controlled Vocabulary
(in XML) start; end
Name
originInfoCopyrightDateKeyDate
Label
n/a; does not appear on form
Controlled Vocabulary
yes
Name
originInfoCopyrightDateQualifier
Label
n/a; does not appear on form
Controlled Vocabulary
approximate; exact; inferred; questionable
Name
originInfoEdition
Label
Origin Info - Edition
Definition
Information identifying the edition or version to which the resource belongs. The format may be mostly numeric, or alphanumeric, and is entered as a phrase.
Example(s)
3rd edition; New revised ed.
Name
originInfoIssuance
Label
Origin Info - Issuance
Definition
A term that designates how the resource is issued. Typically applies to periodicals and periodical-like resources, but is not restricted to this category of resource.
Controlled Vocabulary
continuing (A resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources, i.e. those that are continuously updated.)

monographic (A resource that is either complete in one part or intended to be completed in a finite number of separate parts.)
Name
originInfoFrequency
Label
Origin Info - Frequency
Definition
A statement of publication frequency in a textual form.
Example(s)
annual; weekly; bimonthly





Descriptive Metadata


Section: Part

Name
part
Schema
MODS
Definition
This section provides a designation of physical parts of a resource in a detailed form.

part has the following components:
  • Subelements:
    • detail
    • extent
    • date
    • text
  • Attributes:
    • type
    • order
    • ID
Example(s)
Part #1 [text, order]
Repeatable
Y
Name
partDetail
Group Label
Part - Detail
Definition
Contains numbering and type of designation of the part in relation to the host/parent item in which a host item resides.

detail has the following components:
  • Subelements:
    • number
    • caption
    • title
  • Attributes:
    • type
    • level
Name
partDetailNumber
Label
Part - Detail - Number
Usage Note
Contains the actual number within the part.
Name
partDetailCaption
Label
Part - Detail - Caption
Usage Note
Contains the caption describing the enumeration within a part. This may be the same as type, but conveys what is on the item being described.
Name
partDetailTitle
Label
Part - Detail - Title
Usage Note
Contains the title of the part. Only include if this is different than the title in "titleInfo."
Name
partDetailType
Label
Part - Detail - Type
Usage Note
The type of part described. Suggested values include part, volume, issue, chapter, section, paragraph, track.
Name
partDetailLevel
Label
Part - Detail - Level
Usage Note
Describes the level of numbering in the host/parent item, and ensures that numbering is retained in the proper order.
Name
partExtent
Group Label
Extent
Definition
Contains the measured units making up the part, such as pages, minutes, etc.

extent has the following components:
  • Subelements:
    • start
    • end
    • total
  • Attributes:
    • unit
Name
partExtentStart
Label
Part - Extent - Start
Usage Note
Contains the beginning unit of the extent within a part (e.g., first page).
Name
partExtentEnd
Label
Part - Extent - End
Usage Note
Contains the ending unit of the extent within a part.
Name
partExtentTotal
Label
Part - Extent - Total
Usage Note
Contains the total number of units within a part, rather than specific units.
Name
partExtentUnit
Label
Part - Extent - Unit
Usage Note
Suggested values include page, minute, etc.
Name
partDate
Group Label
Part - Date
Definition
Contains date information relevant to the part described.

date has the following components:
  • A value
  • Attributes:
    • encoding
    • point
    • keyDate
    • qualifier
Label
Part - Date - Date
Definition
The actual date. Date is formatted as YYYY-MM-DD.
Name
partDateEncoding
Label
Part - Date - Encoding
Usage Note
Identifies the set of rules used to provide the date information. Refer to http://www.w3.org/TR/NOTE-datetime
Controlled Vocabulary
w3cdtf; iso8601; marc
Name
partDatePoint
Label
Part - Date - Point
Usage Note
Refers to ranges of dates, and specifies the first and last dates in a range.
Controlled Vocabulary
(in XML) start; end
Name
partDateKeyDate
Label
n/a; does not appear on form
Usage Note
Used so that a particular date may be distinguished among several dates.
Controlled Vocabulary
yes
Name
partDateQualifier
Label
Part - Date - Qualifier
Usage Note
Refers to how date is assigned.
Controlled Vocabulary
approximate; exact; inferred; questionable
Name
partText
Label
Part - Text
Usage Note
Contains unparsed information in textual form about the part.
Name
partType
Label
n/a; does not appear on form
Usage Note
A designation of a document segment type, such as volume, issue, chapter, section, paragraph, track.
Name
partOrder
Label
Part - Order
Definition
An integer that designates the sequence of parts.
Name
partID
Label
n/a; does not appear on form
Usage Note
A system-assigned unique character string that identifies this particular part and distinguishes it from others. Used to link internally and to reference an element from outside the instance.





Descriptive Metadata


Section: Personal Name

Name
name
Definition
The name of a person associated in some way with the resource. May be author, creators, conference organizers, editors, etc.

name has the following
  • Attributes:
    • type
    • authority
    • xlink
    • ID
  • Subelements:
    • namePart
    • displayForm
    • affiliation
    • role
Schema
MODS
Example(s)
Hanna, Roland; King, Martin Luther, Jr., 1929-1968
Controlled Vocabulary
(for reference)Library of Congress' name authority file [http://authorities.loc.gov/]; Getty Center's Union List of Artist Names Online (ULAN) [http://www.getty.edu/research/conducting_research/vocabularies/ulan/]
Repeatable
Yes
Name
nameType
Label
n/a; does not appear on form except as label on section heading (e.g., "Personal Name", "Corporate/Organization Name")
Controlled Vocabulary
personal; corporate; conference
Name
nameAuthority
Label
n/a; does not appear on form
Controlled Vocabulary
naf
Name
nameXlink
Label
n/a; does not appear on form
Name
nameID
Label
n/a; does not appear on form
Name
nameNamePart
Definition
Includes each part of the name and occurs as many times as needed. These parts could include a date associated with the name or the parts of a personal name (e.g., family and given name). Names are expected to be in a structured form (e.g. surname, forename). The "type" attribute determines what data will be included in this name part. The metadata for each type of name part is entered/displayed in separate fields in the Descriptive metadata form.

namePart has the following components:
  • A value (the specific part of the name, e.g., family name)
  • Attributes:
    • type
Label
Personal Name - Family Name
Label
Personal Name - Given Name
Label
Personal Name - Title
Label
Personal Name - Date(s)
Label
Personal Name - Other name information
Usage Note
For Family Name, give the surname or family name.

For Given Name, give the first name (and middle initial).

For Title, give the honorific or a title that can be used to identify the person.

For Date(s), give the year of birth.

For Year of Death, give the year of death.

Other name information may be used to give a textual description for a name when necessary, for example, to distinguish from other names.
Example(s)
(family name) Jones
(terms of address) II; III; Jr.; Sr; Dr.; Rev.; Sir
Repeatable
Yes
Name
nameNamePartType
Label
n/a; does not appear on form
Definition
Indicates the type of name in the associated namePart.
Usage Note
This type attribute is used for personal names. Types may be values such as date, family, given, terms of address. Terms of address are generally used only when necessary to distinguish between two persons with the same name.
Example(s)
terms of address (as in II; III; Jr.; Sr; Dr.; Rev.; Sir)
Name
nameDisplayForm
Label
Personal Name - Display Form
Usage Note
Used to indicate the unstructured form of the name. It includes a name as given on the resource.
Name
nameAffiliation
Label
Personal Name - Affiliation
Usage Note
Contains the name of an organization, institution, group, etc. with which the entity was associated at the time that the resource was created. It may also contain other elements that are part of the affiliation, such as email address, street address, job title, etc. Use for Collection owner, Catalog record annotator.
Name
nameRole
Group Label
Personal Name - Role
Definition
Designates the relationship (role) of the entity recorded in name in relation to the resource.

nameRole has the following components:
  • A value
  • Subelements:
    • roleTerm
Label
Personal Name - Role - Role
Definition
The actual textual or coded role value.
Name
nameRoleRoleTerm
Label
n/a; does not appear on form
Definition
Contains the textual or coded form of a relator/role.

roleTerm has the following components:
  • A value
  • Attributes:
    • type
    • authority
Example(s)
If role type is "text", role may be "creator". If role type is "code", role may be "cre".
Name
nameRoleRoleTermType
Label
Personal Name - Role - Type
Controlled Vocabulary
text; code
Name
nameRoleRoleTermAuthority
Label
Personal Name - Role - Term source
Usage Note
An authority should be indicated if using a coded form for role.
Controlled Vocabulary
marcrelator; csbamic

marcrelator CV is: Artist; Associated name; Attributed name; Author; Author of introduction, etc.; Author of screenplay, etc.; Binder; Book designer; Book producer; Bookjacket designer; Bookplate designer; Calligrapher; Cartographer; Choreographer; Cinematographer; Collaborator; Collector; Commentator for written text; Compiler; Composer; Consultant; Conductor; Contributor; Copyright claimant; Copyright holder; Correspondent; Creator; Curator of an exhibition; Dancer; Dedicatee; Dedicator; Depicted; Depositor; Designer; Director; Dissertant; Distributor; Donor; Draftsman; Editor; Engraver; Etcher; Expert; Facsimilist; Film editor; Former owner; Funder; Honoree; Host; Illuminator; Illustrator; Instrumentalist; Interviewee; Interviewer; Inventor; Lender; Librettist; Licensee; Licensor; Lighting designer; Lithographer; Lyricist; Manufacturer; Markup editor; Moderator; Monitor; Musician; Narrator; Organizer of meeting; Originator; Owner; Papermaker; Patent applicant; Patent holder; Patron; Performer; Photographer; Platemaker; Printer; Producer; Production personnel; Programmer; Publisher; Publishing director; Recipient; Redactor; Reporter; Research team head; Research team member; Researcher; Restager; Scientific advisor; Sculptor; Secretary; Set designer; Singer; Speaker; Sponsor; Standards body; Storyteller; Surveyor; Teacher; Thesis advisor; Transcriber; Translator; Type designer; Typographer; Videographer; Witness; Wood-engraver; Woodcutter; Writer of accompanying material

csbamic: [published in Cataloging Service Bulletin 31 (Winter 1986): 71-75 and Cataloging Service Bulletin 50 (Fall 1990)] Term definitions in UCLA FATA CPM (http://www.cinema.ucla.edu/CPM%20Voyager/RelatorTerms.html#terms). csbamic CV is:; Animation; Camera; Cast; Choreography; Direction; Editing; Filmmaker; Guest; Host; Music; Narration; Performer; Production; Production design; Reporter; Research; Sound; Special effects; Voice; Writing





Descriptive Metadata


Section: Presentation Format

Name
physicalDescription
Schema
MODS
Definition
This section contains information relating to the physical description of the resource.

physicalDescription has the following components:
  • Subelements:
    • form
    • extent
    • internetMediaType
    • note
    • digitalOrigin
Usage Note
Physical description of a physical piece belongs in Source metadata.

A note on duration and extent for time-based media: For film, video, and audio, the duration of the content is recorded twice. Because the duration of the content, often expressed in minutes, pertains to the intellectual work itself (as opposed to a particular manifestation of it on videotape or in a digital file), it is recorded first in Descriptive metadata, as EXTENT. (Information about a particular manifestation of the work is recorded in Source or Technical metadata.) In Descriptive metadata, a film's extent might be described as "99 minute(s)."

Second, the duration of a particular manifestation is described in Source or Technical metadata as a timecode, in the DURATION element. For example, a title consisting of two videocassettes, each 60 minutes in duration, would have a duration of two hours, or 02:00:00:000/1000. (Do not confuse this timecode value with the actual timecode found on the physical piece; information about that timecode, such as type of timecode and how it is recorded on the media, is recorded in the TIMECODE element.)

The extent of the physical item, in terms of physical pieces, is recorded in the EXTENT elements, in Source metadata. For example, "2 videocassette(s)."

The actual length (linear measure) of the physical piece is recorded in the LENGTH element, in Source metadata. For example, "232 ft."

For digital video and audio, the breakdown of content, in terms of segment start and stop times, is handled in the structure map.

Repeatable
Y
Name
physicalDescriptionForm
Group Label
Presentation Format - Form
Definition
A designation of a particular physical presentation of a resource.

form has the following components:
  • A value
  • Attributes:
    • authority
Label
Presentation Format - Form - Value
Usage Note
Terms may be taken from the Library of Congress' Source Codes for Form [http://www.loc.gov/marc/sourcecode/form/formlist.html]
Example(s)
1 photograph
Name
physicalDescriptionFormAuthority
Label
Presentation Format - Form - Term source
Usage Note
A list of authorities is maintained at: www.loc.gov/marc/sourcecode/form/formsource.html.
Name
physicalDescriptionExtent
Group Label
Presentation Format - Extent
Definition
A statement of the number and specific material of the units of the resource that express physical extent. extent may be used with electronic resources, e.g. digitized collection of slides, to show how many slides constitute the resource.

extent has the following components:
  • Subelements:
    • type
    • value
Name
physicalDescriptionExtentType
Label
Presentation Format - Extent - Extent Unit
Controlled Vocabulary
image(s); page(s); piece(s); second(s); minute(s); hour(s); digital file(s); sheet(s); other
Name
physicalDescriptionExtentValue
Label
Presentation Format - Extent - Extent
Usage Note
A positive integer
Name
physicalDescriptionInternetMediaType
Label
Presentation Format - Internet Media Type
Definition
An identification of the electronic format type, or the data representation of the resource. The value is taken from a controlled list, especially from the Internet Media types (MIME types) (see: www.iana.org/assignments/media-types/index.html for a complete list).
Usage Note
This element provides the Internet Media type for the display objects only. Other digital instantiations are documented in Technical metadata; analog instantiations are documented in Source metadata. Electronic format types specified here may include text/html, ASCII, Postscript file, executable application or JPEG image.
Controlled Vocabulary
application/x-latex; application/gzip; application/latex; application/mathematica; application/msword; application/octet-stream; application/pdf; application/pgp-encrypted; application/pgp-keys; application/pgp-signature; application/postscript; application/rdf+xml; application/rtf; application/vnd.ms-excel; application/vnd.ms-powerpoint; application/vnd.ms-project; application/vnd.wordperfect; application/x-java-archive; application/x-java-serialized-object; application/x-java-vm; application/x-shar; application/x-shockwave-flash; application/x-tar; audio/basic; audio/G722; audio/G722.1; audio/G723; audio/mpeg; audio/mpeg4-generic; audio/quicktime; audio/x-aiff; audio/x-wav; image/jpeg; image/tiff; image/x-djvu; image/x-raw; text/html; text/sgml; text/xhtml+xml; text/xml; video/jpeg; video/mpeg; video/quicktime; video/x-flv; video/x-msvideo; other
Example(s)
application/gzip; application/pdf; application/x-latex
Name
physicalDescriptionNote
Label
Presentation Format - Note
Usage Note
General textual information pertaining to the presentation format of the display object. Do not duplicate information provided in Source or Technical metadata.
Name
physicalDescriptionDigitalOrigin
Label
n/a; does not appear on form
Definition
A designation of the source of a digital file important to its creation, use and management.
Controlled Vocabulary
born digital; reformatted digital; digitized microfilm; digitized other analog





Descriptive Metadata


Section: Related Item

Name
relatedItem
Schema
MODS
Definition
This section identifies other resources related to the one being described.

relatedItem can have multiple subelements -- any element/subelement in the Descriptive metadata (e.g., typeOfResource, titleInfo, etc.) may be used as a sub-element of relatedItem.

relatedItem has the following components:
  • Attributes:
    • type
    • xlink:href
    • ID
  • Subelements:
    • titleInfo
    • name
    • typeOfResource
    • genre
    • originInfo
    • language
    • physicalDescription
    • abstract
    • tableOfContents
    • targetAudience
    • note
    • subject
    • classification
    • relatedItem
    • identifier
    • location
    • part
    • extension
    • recordInfo
Usage Note
See the descriptions of the other elements/subelements for information about content of the relatedItem subelements. relatedItem should be used only for resources with separate descriptive cataloging or when the format differs substantially from the source object (e.g., transcript as a version of an oral history). Do not enter host collection as related item here. Information about host collection is automatically added as relatedItem to the generated xml by the system (with type = "host", identifierType = "local").
Name
relatedItemType
Label
Related Item - Type
Definition
Describes the relationship between relatedItem and the resource being described in the MODS record.
Controlled Vocabulary
host; constituent; series; otherVersion; otherFormat; isReferencedBy
Name
relatedItemXlink:href
Label
n/a; does not appear on form
Definition
Used for an external link, including a link to a related record, if applicable.
Name
relatedItemID
Label
n/a; does not appear on form
Definition
Used to link internally and to reference an element from outside the instance.
Name
relatedItemTitleInfo
Label
n/a; does not appear on form
Definition
titleInfo is a wrapper element that contains all subelements related to title information. one of those subelements is "title", which is displayed on the form.
Name
relatedItemTitleInfoTitle
Label
Related Item - Title
Defintion
As a subelement of relatedItem, it is used to further describe related items and may be taken from the resource as provided or supplied as needed.
Example(s)
Other format [type];(OCoLC)198765401 [identifier; OCLC number]
Repeatable
Y
Name
relatedItemIdentifier
Label
Related Item - Identifier
Definition
As a subelement of relatedItem, it is generally used for the identifier of a constituent or host record.
Name
relatedItemIdentifierType
Label
Related Item - Identifier Type
Definition
As an attribute of relatedItemIdentifier, it is used to specify the type of identifier of a constituent or host record.





Descriptive Metadata


Section: Subject (date)

Name
subjectTemporal
Schema
MODS
Definition
This section is used for chronological subject terms or temporal coverage. May be expressed as a controlled subject term or as a structured date.

subjectTemporal has the following components:
  • A value (the date)
  • Attributes:
    • encoding
    • point
    • keyDate
    • qualifier
    • authority
Usage Note
Use for a specific date or date range described by the content of the resource, such as a dated letter that describes events occurring within the year or month of the letter or an oral history describing an event that occurs on a certain date. If dates are approximate, do not use.
Label
Subject (date) - Date
Usage Note
Uses the same data definition as MODS dates such as YYYY-MM-DD or YYYY-MM-DD/YYYY-MM-DD.
Example(s)
1999-01-31; 1999-01-31/1999-12-31
Repeatable
Y
Name
subjectTemporalEncoding
Label
n/a; does not appear on form
Controlled Vocabulary
w3cdtf; iso8601; marc
Name
subjectTemporalPoint
Label
n/a; does not appear on form
Usage Note
Single dates would be entered in "start".
Controlled Vocabulary
(in XML) start; end
Name
subjectTemporalKeyDate
Label
n/a; does not appear on form
Usage Note
keyDate=yes is a directive to sort on this date.
Name
subjectTemporalQualifier
Label
n/a; does not appear on form
Controlled Vocabulary
approximate; exact; inferred; questionable
Name
subjectTemporalAuthority
Label
Subject (date) - Term source
Controlled Vocabulary
Local (terms provided by local institution)





Descriptive Metadata


Section: Subject (geographic-hierarchical)

Name
subjectHierarchicalGeographic
Schema
MODS
Definition
This section provides a faceted geographic name given in a hierarchical form relating to the resource.

subjectHierarchicalGeographic has the following components:
  • Attributes:
    • country
    • state
    • county
    • city
    • city section
    • territory
    • region
    • continent
    • province
Usage Note
Values are provided for the various attributes as applicable.
Example(s)
Canada [country]; British Columbia [province]; Vancouver [city];

New Jersey [state]; Newark [city]; Lincoln Park [city section]
Repeatable
Y
Name
subjectHierarchicalGeographicContinent
Label
Subject (geographic - hierarchical) - Continent
Usage Note
Includes Asia, Africa, North America, South America, Antarctica, Europe, and Australia.
Name
subjectHierarchicalGeographicCountry
Label
Subject (geographic - hierarchical) - Country
Usage Note
Includes a country, i.e. a political entity considered a country.
Name
subjectHierarchicalGeographicProvince
Label
Subject (geographic - hierarchical) - Province
Usage Note
Includes first order political divisions called provinces within a country, e.g. Canada, China.
Name
subjectHierarchicalGeographicRegion
Label
Subject (geographic - hierarchical) - Region
Usage Note
Includes regions that have status as a jurisdiction, usually incorporating more than one first level jurisdiction.
Name
subjectHierarchicalGeographicState
Label
Subject (geographic - hierarchical) - State
Usage Note
Includes first order political divisions called states within a country, e.g. in U.S., Argentina, Italy. Use also for France departement.
Name
subjectHierarchicalGeographicTerritory
Label
Subject (geographic - hierarchical) - Territory
Usage Note
A geographical area belonging to or under the jurisdiction of a governmental authority.
Name
subjectHierarchicalGeographicCounty
Label
Subject (geographic - hierarchical) - County
Usage Note
Includes the largest local administrative unit in various countries, e.g. England.
Name
subjectHierarchicalGeographicCity
Label
Subject (geographic - hierarchical) - City
Usage Note
Use for an inhabited place incorporated as a city, town, etc.
Name
subjectHierarchicalGeographicCitySection
Label
Subject (geographic - hierarchical) - City Section
Usage Note
Use for a non-jurisdictional geographic entity.





Descriptive Metadata


Section: Subject (geographic)

Name
subjectGeographic
Schema
MODS
Definition
This section is used for geographic subject terms that are not parsed as hierarchical geographies.

subjectGeographic has the following components:
  • A value (the geographic term)
  • Attributes:
    • authority
    • xlink
    • ID
Label
Subject (geographic) - Geographic
Example(s)
New Jersey; Newark, NJ
Repeatable
Y
Name
subjectGeographicAuthority
Label
Subject (geographic) - Term source
Controlled Vocabulary
Library of Congress Subject Headings (LCSH) [http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First]

Library of Congress Name Authority File (LCNAF) [http://authorities.loc.gov/]

Local (terms provided by local institution)
Name
subjectGeographicXlink
Label
n/a; does not appear on form
Definition
This attribute is used for an external link to authority records
Name
subjectGeographicID
Label
n/a; does not appear on form
Definition
This attribute is used to link internally and to reference an element from outside the instance. Will be assigned to all authorized headings.





Descriptive Metadata


Section: Subject (name)

Name
subjectName
Schema
MODS
Definition
This section provides the name of a person, organization, or event (conference, meeting, etc.) that functions as a primary topic of the resource.

subjectName is a parent element which has the following components:
  • Attributes:
    • type
    • authority
    • xlink
    • ID
  • Subelements:
    • namePart
Usage Note
Refer to the Library of Congress Name Authority File [http://authorities.loc.gov/]. subjectName is repeatable. Each occurrence contains one component of the name (e.g., first name, surname, title, etc.).
Example(s)
Warwick, Robert T.; Aramark Convention & Tourism Services; International Conference on Interoperating Geographic Information Systems
Repeatable
Y
Name
subjectNameType
Label
Subject (name) - Name Type
Controlled Vocabulary
personal; corporate; conference
Name
subjectNameAuthority
Label
Subject (name) - Term source
Definition
An authoritative source such as those listed in the controlled vocabulary.
Controlled Vocabulary
The Library of Congress Subject Headings (lcsh) [http://www.loc.gov/catdir/cpso/lcco/]; The Getty Center's Union List of Artist Names Online (ulan) [http://www.getty.edu/research/conducting_research/vocabularies/ulan/]; Local (terms provided by local institution)
Name
subjectNameXlink
Label
n/a; does not appear on form
Definition
This attribute is used for an external link.
Name
subjectNameID
Label
n/a; does not appear on form
Definition
This attribute is used to link internally and to reference an element from outside the instance.
Name
subjectNameNamePart
Label
Subject (name) - Name
Definition
Personal names are formatted family [surname] name, first name followed by middle name or initial. Provide birth dates and any titles associated with a name if this information is readily available in an authoritative source. The birthdate associated with a personal name, however, is not an integral part of the name but added to distinguish the name from others. Terms of address are generally used only when necessary to distinguish between two persons with the same name.

namePart has the following components:
  • A value (the component of the name)
  • Attributes:
    • type
Example(s)
For terms of address: II; III; Jr.; Sr; Dr.; Rev.; Sir
Name
subjectNameNamePartType
Label
n/a; does not appear on form
Controlled Vocabulary
date, family, given; terms of address





Descriptive Metadata


Section: Subject (topic)

Name
subjectTopic
Schema
MODS
Definition
This section describes any subject of the resource that is not appropriate in one of the other Subject subelements.

subjectTopic has the following components:
  • A value (the topic)
  • Attributes:
    • authority
    • xlink
    • ID
Label
Subject (topic) - Topic
Example(s)
Art, photography, and architecture [MIC]; Knitting--Florida--Palm Beach--1910-1920; Portrait photographs--1910-1920.
Repeatable
Y
Name
subjectTopicAuthority
Label
Subject (topic) - Term source
Controlled Vocabulary
Moving Image Collection (MIC) [http://gondolin.rutgers.edu/MIC/text/how/unioncat_registry_table_01_05.htm]

Library of Congress Subject Headings (LCSH) [http://www.loc.gov/catdir/cpso/lcco/]

Library of Congress Thesaurus for Graphic Materials (lctgm) [http://www.loc.gov/rr/print/tgm1/]

Art & architecture thesaurus (AAT) [http://www.getty.edu/research/conducting_research/vocabularies/aat/]

U.S. National Library of Medicine's controlled vocabulary (MeSH) [http://www.ncbi.nlm.nih.gov/sites/entrez?db=mesh]

Getty thesaurus of geographic name (TGN) [http://www.getty.edu/research/conducting_research/vocabularies/tgn/]

Local (terms provided by local institution)
Name
subjectTopicXlink
Label
n/a; does not appear on form
Definition
This attribute is used for an external link to authority records
Name
subjectTopicID
Label
n/a; does not appear on form
Definition
This attribute is used to link internally and to reference an element from outside the instance. Will be assigned to all authorized headings.





Descriptive Metadata


Section: Target Audience

Name
targetAudience
Schema
MODS
Definition
This section provides a description of the intellectual level of the audience for which the resource is intended.

targetAudience has the following components:
  • A value
  • Attributes:
    • authority
    • lang
    • xml:lang
    • script
    • transliteration
Label
Target Audience - Target Audience
Definition
The description of the target audience.
Example(s)
TVY [TV Parental Guidelines]; Kindergarten [Grade level, GEM]; G (General Audiences) [MPAA]
Repeatable
Y
Name
targetAudienceAuthority
Label
Target Audience - Term source
Definition
The name of the authoritative list for a controlled value is recorded here.
Controlled Vocabulary
Gateway to Educational Materials (GEM) Level Element Controlled Vocabulary [http://www.thegateway.org/about/documentation/gem-controlled-vocabularies/vocabulary-grade] GEM CV is: Higher education; Adult/Continuing education

LC Educational Sectors, as cited in PBCore [http://www.pbcore.org/PBCore/picklists/picklist_audienceLevel.html] LC Educational Sectors CV is: K-12 (general); Pre-school (kindergarten); Primary (grades 1-6); Intermediate (grades 7-9); High School (grades 10-12); College; Post Graduate; General Education; Educator; Vocational; Adult; Special Audiences; General; Male; Female; Other

Motion Picture Association of America (MPAA) [http://www.mpaa.org/FlmRat_Ratings.asp] MPAA CV is: G; PG; PG-13; R; NC-17; NR

TV Parental Guidelines (cited in PBCore as FCC) [http://www.tvguidelines.org/ratings.asp] TV Parental Guidelines CV is: TV-Y; TV-Y7; TV-Y7-FV; TV-G; TV-PG; TV-PG+VSLD; TV-PG+VSL; TV-PG+VSD; TV-PG+VS; TV-PG+VLD; TV-PG+VL; TV-PG+VD; TV-PG+V; TV-PG+SLD; TV-PG+SL; TV-PG+SD; TV-PG+S; TV-PG+LD; TV-PG+L; TV-PG+D; TV-14; TV-14+VSLD; TV-14+VSL; TV-14+VSD; TV-14+VS; TV-14+VLD; TV-14+VL; TV-14+VD; TV-14+V; TV-14+SLD; TV-14+SL; TV-14+SD; TV-14+S; TV-14+LD; TV-14+L; TV-14+D; TV-MA; TV-MA+VSL; TV-MA+VS; TV-MA+VL; TV-MA+V; TV-MA+SL; TV-MA+S; TV-MA+L; MPAA: G; MPAA: PG; MPAA: PG-13; MPAA: R; MPAA: NC-17; MPAA: NR

Local (terms provided by local institution)
Name
targetAudienceLang
Label
n/a; does not appear on form
Definition
Used to specify the language used within individual elements, using the codes from ISO 639-2/b [http://www.loc.gov/standards/iso639-2/]
Name
targetAudienceXmlLang
Label
n/a; does not appear on form
Definition
Used to specify the language used within individual elements, using specifications in RFC 3066 [http://www.ietf.org/rfc/rfc3066.txt]
Name
targetAudienceScript
Label
n/a; does not appear on form
Definition
Specifies the script used within individual elements, using codes from ISO 15924 (Code for the representation of names of scripts) [http://www.unicode.org/iso15924/]
Name
targetAudienceTransliteration
Label
n/a; does not appear on form
Definition
Specifies the transliteration technique used within individual elements.





Descriptive Metadata


Section: Title Information

Name
titleInfo
Schema
MODS
Definition
This section provides a word, phrase, character, or group of characters, normally appearing in a resource, that names it or the work contained in it. This information may also be assigned when a given title has not been provided.

titleInfo is a parent element which has the following components:
  • Attributes:
    • type
    • authority
    • xlink
    • ID
  • Subelements:
    • title
    • subTitle
    • partNumber
    • partName
    • nonSort
Usage Note
Capitalize any initial articles (a, an, the, or foreign language equivalents); capitalize first significant word and any proper names (personal, organizations, corporate).
Example(s)
Investigation of Strongly Correlated Electron Systems with Cellular Dynamical Mean Field Theory; Japanese Students and Visitors in New Brunswick, 1871
Repeatable
Yes
Name
titleInfoType
Label
Title Information - Type
Definition
Identifies the type of title being provided.
Controlled Vocabulary
main; uniform; abbreviated; alternative; translated.

"main": a word, phrase, character, or group of characters, normally appearing in a chief title of resource, that names it or the work contained in it.

"uniform": identifies an item if it has appeared under varying titles.

"abbreviated": used for a shorten title.

"alternative": an alternative form of the title when it differs substantially from the title and is considered important in providing further identification of the resource.

"translated": used for titles translated from one language to another.
Name
titleInfoAuthority
Label
n/a; does not appear on form
Definition
The name of the authoritative list for a controlled value is recorded here. An authority attribute may be used to indicate that a title is controlled by a record in an authority file (e.g. authority="naf"). A list of authority files is maintained at: www.loc.gov/marc/sourcecode/authorityfile/authorityfilesource.html.
Controlled Vocabulary
naf (Library of Congress Name Authority File [http://authorities.loc.gov/])
Name
titleInfoXlink
Label
n/a; does not appear on form
Definition
This attribute is used for an external link.
Name
titleInfoID
Label
n/a; does not appear on form
Definition
This attribute is used to link internally and to reference an element from outside the instance.
Usage Note
Uniform titles will have system-assigned IDs, to support contribution to authority files.
Name
titleInfoTitle
Label
Title Information - Title
Definition
A word, phrase, character, or group of characters that constitutes the chief title of a resource (i.e. the title normally used when citing the resource).
Usage Note
Transcribe title exactly as it appears on item, even if there are spelling or grammatical errors. A title may be provided in cases where a title is not evident on the item. In such cases, the source of title is provided in a note. Titles may be provided in supplied dates when this information is considered to be relevant.
Controlled Vocabulary
n/a; supplied from resource or assigned by cataloger.
Example(s)
Paterson Sunday Chronicle; Count Basie greets Peter Cavello
Name
titleInfoSubTitle
Label
Title Information - Subtitle
Definition
A word, phrase, character, or group of characters that contains the remainder of the title information after the title proper.
Usage Note
Provide when it is necessary to include this information as separate from title. This information follows the main title and is preceded by a colon.
Controlled Vocabulary
n/a; supplied from resource or assigned by cataloger.
Example(s)
Paterson Sunday Chronicle: a compilation of the years 1950-1970; Count Basie greets Peter Cavello: giants of jazz
Name
titleInfoPartNumber
Label
Title Information - Part Number
Definition
Indicates a part or section number of a title. This information follows the main title or the subtitle (when present) and is preceded by a period.
Controlled Vocabulary
n/a; taken from resource.
Example(s)
Yearly budget report. Part One.; Metadata classics : guiding catalogers. Section 3.
Name
titleInfoPartName
Label
Title Information - Part Name
Definition
Indicates a part or section name of a title. This information follows title or partNumber, and is preceded by a comma.
Controlled Vocabulary
n/a; taken from resource.
Example(s)
Metadata classics : guiding catalogers. Section 3, Exercises.; Members annual report, Expenses.
Name
titleInfoNonSort
Label
Title Information - Nonsort
Definition
Identifies nonfiling text which should not be regarded in sorting. Typically applied to initial articles and other characters.
Controlled Vocabulary
n/a; based on number of characters in initial articles plus one extra character space.
Example(s)
The Wind in the Willows [four nonSort]





Descriptive Metadata


Name
tableOfContents
Schema
MODS
Definition
A description of the resource's contents.
Usage Note
May be provided as a structured table of contents.
Controlled Vocabulary
n/a; free text.
Example(s)
Chronicle of the Week / In the Mailbag:
   PDF   DjVu
Weddings:
   PDF   DjVu
Hillcrest Section Under Water:
   PDF   DjVu
Titus Plans Many Improvements for City:
   PDF   DjVu
Editorials:
   PDF   DjVu
Visiting Nurses Work For Stricken:
   PDF   DjVu
Daughters of Miriam Home Cares for Aged:
   PDF   DjVu
The Bad Guy Does Good:
   PDF   DjVu
Repeatable
N





Descriptive Metadata


Name
typeOfResource
Label
Type of Item
Schema
Dublin Core Initiative
Definition
Describes the characteristics and content of a given resource or resources.
Controlled Vocabulary
dataset, event, interactive resource, moving image, physical object, service, software, sound, stillimage, text.

The controlled vocabulary used for this element is taken from the Dublin Core Metadata Initiative's Type Vocabulary [http://dublincore.org/documents/dcmi-type-vocabulary/]. The Dublin Core terms for typeOfResource were used rather than those defined by MODS to enable mapping necessary for OAI-PMH participation.
Example(s)
dataset; event; moving image; text
Repeatable
Yes.





Overview of Metadata Help




Explanation of the Content Model element

The Content Model element, while described as a Technical Metadata element, is not found on any Technical Metadata form. It is used to select data elements relevant to each content type, whose values are displayed via a dropdown menu "digital object content type" on the Record List screen when the "Create New Record" button is selected. This data element can be freely configured by the Administrator but not via the metadata forms.

Examples of the values of this element are:
  • Audio
  • Book
  • Dataset
  • Document
  • Manuscript
  • Map
  • Pamphlet
  • Periodical
  • Photograph
  • Record
  • Transcript
  • Video





Overview of Metadata Help




Notes relating to the forms and data entry

  • In some of the drop down lists on the tabs, you may see "No controlled terms provided!" This phrase means that there is no current list from which you can select a value. You'll need to either enter "free text" or have an administrator (collection owner) set up a list.
  • Elements that are marked with a red asterisk (*) on the forms indicate that information is required to be entered in that field.
  • Some elements, subelements and/or attributes described in the Metadata Help may not be displayed on the forms because they may have been disabled in your Metadata Schema or may have system-supplied default values.
  • On some of the forms, name information is shown in separate sections for personal and corporate data. In the database, both types of data are given in subelements of an overall "name" element. The Metadata Help makes reference to that database structure.





Overview of Metadata Help




How the Metadata Help Guide is organized

The Metadata Help Guide contains information that is available to help you understand the elements that are displayed on the metadata tabs and what data needs to be entered in these elements. The Metadata Help is organized as follows:
  • Overview (what you are currently reading), which includes what information is requested on each tab on the metadata forms and how the help information is organized
  • Descriptive tab elements
  • Technical tab elements, grouped by setting of "Type of Item" (from Descriptive tab)
  • Source tab elements, grouped by setting of "Source Type"
  • Rights tab elements


Terminology used in the Metadata Help Guide:
Field
Elements and their subelements and attributes as defined in the database
Form
A screen where metadata in a record is entered, changed, and displayed. Forms are also called Tabs, and are labeled for the type of metadata they contain: Descriptive, Source, Technical or Rights.
Label
The name of the field as shown on the form. Fields may be in a group, a section, or standalone (i.e., not in a group or section). If the field is in a group, its label will have three parts -- the Section Label, followed by a dash, followed by the Group Label, followed by a dash, followed by the field name. If the field is not in a group but is in a section, its label will have two parts - the Section Label, followed by a dash, followed by the field name. If the field is standalone, its label will have one part - the field name. The field is identified on the form by the last part of the label name.
Group Label
The name of the group as shown on the form. Groups are always within sections. The Group Label may have two parts - the Section Label, followed by a dash, followed by the group name. The group is identified on the form by the last part of the label name.
Section Label
The name of the section as shown on the form.
Tab
(See Form)


Structure of the metadata as described by terminology contained in the Metadata Help Guide:
A Metadata Record contains:
Metadata Tabs, which contain:
Fields (and/or)
Sections, which contain:
Fields (and/or)
Groups, which contain:
Fields





Overview of Metadata Help




What type of information each metadata tab contains

OpenMIC is an open source, web-based cataloging tool that can be used as a standalone application or integrated with other repository architectures by a wide range of organizations. It is a core application for the Moving Image Collections (MIC) initiative developed at the Rutgers University Libraries with funding from the Library of Congress.

Metadata records can be created, edited and deleted in the Cataloging Utility. When you open a new or existing record in the Cataloging Utility, you will see several tabs on the form. A different type of metadata will be displayed on each tab: Descriptive, Source, Technical and Rights. The first element on the Source tab is "Source Type." Depending on the value you give in that element (selectable from a drop down list), the elements that are listed on the Source tab may be different. The first element on the Descriptive tab is "Type of Item." Depending on the value in this element (selectable from a drop down list), the elements that are listed on the Technical tab may be different.

Brief descriptions of the types of data that can be entered on each tab are as follows:
  • Descriptive metadata is information about the object itself, such as names of people directly involved with the object and the subject headings that could describe its contents.
  • Source metadata describes the physical piece from which a digital file is created. The source object is described in terms of its physical characteristics. Source metadata is information about where an image is held and how it can be located within the repository.
  • Technical metadata describes the digital file that is created from the source resource. The digital object is described in terms of its digital characteristics. Technical metadata is information about the creation of the digital object, including image type and resolution.
  • Rights metadata specifies data such as copyright information and any rights restrictions that may exist that pertain to the collection.





Rights Metadata


Section: Availability

Name
availability
Schema
rulib
Definition
This is a parent element that documents the broad availability status of the resource. Resources are made available when an organization has the authorization to do so, either because the work is in the public domain or because the institution has the right through either a copyright exception or an agreement with rights holder to make the resource available.

availability has the following components:
  • Subelements:
    • status
    • reason
    • note
Usage Note
This element is critical for both the institution and the end user. The institution will use the subelements within the "parent" element, availability, to document the availability status of the work and the rationale for the work's availability. Institutions may support a range of resources that have open availability, restricted availability and no availability. Availability status is an important management criteria, since an organization may have different management practices for resources that are restricted, unavailable or open. The use of a controlled vocabulary for 'availability status' will enable users to limit their searches to resources that are available for their reuse.
Controlled Vocabulary
N/A. Empty parent element
Example(s)
N/A
Repeatable
N
Name
availabilityStatus
Label
Availability - Status
Schema
rulib
Definition
The broad availability status of the resource.
Usage Note
This element is critical for both the institution and the end user. Institutions may support a range of resources that have open availability, restricted availability and no availability. Availability status is an important management criteria, since an organization may have different management practices for resources that are restricted, unavailable or open. The use of a controlled vocabulary for 'availability status' will enable users to limit their searches to resources that are available for their reuse.
Controlled Vocabulary
Open; Restricted; Unavailable.
"Open" means available for anyone to access.
"Restricted" means restrictions on availability, including restricted to a physical location; IP range; or user class. This does not include restrictions on appearance or condition, such as the presence of a visible watermark. An example, for restricted, would be access restricted to a single library premises based on USC Title 17 Section 108 (b) or 108 (c). "Unavailable" means that the digitized resource is not available for access, either because it is currently embargoed for use or because the resource has been removed and only the metadata record remains.
Example(s)
N/A
Repeatable
N
Name
availabilityReason
Label
Availability - Reason
Schema
rulib
Definition
Provides the rationale, generally legal grounds, for making a resource publicly available.
Usage Note
Repositories have legal and ethical obligations to ensure that access to resources does not violate copyright law. Repositories are encouraged to document the rationale for making resources publicly available. Many resources are made available because a deed of gift or license is available from the rights holder. In other cases, the work has entered the public domain. Many countries with copyright legislation have exceptions for libraries and archives to enable digital preservation and limited public access to resources. Orphan works legislation is an emerging opportunity for libraries and archives to make resources with unknown rights available for public use. The controlled vocabulary provided reflects the current US legal framework. Repositories from other countries are encouraged to replace the vocabulary with legal exceptions from their national codes.
Controlled Vocabulary
Copyright expired; Deed of gift; Mandated by law; Mandated by sponsor; Permission or license; Released to public domain; US federal document; USC Title 17 Section 108(b); USC Title 17 Section 1089(c); USC Title 17 Section 108(h).
Example(s)
Copyright expired. Released to public domain. USC Title 17 Section 108(h)
Repeatable
N
Name
availabilityNote
Label
Availability - Note
Schema
rulib
Definition
Free-text description of the resource's availability
Usage Note
This element is a free-text description to supplement and further explain the availability status assigned to the resource. It is recommended that resources that have a status of 'restricted' or 'unavailable' be explained in an availability note.
Controlled Vocabulary
N/A. Free text field
Example(s)
This resource is embargoed from access until 2009-11-22.

This resource has been removed from the repository and is no longer available for access.





Rights Metadata


Section: Copyright

Name
copyright
Schema
rulib
Definition
Copyright is the element in which the legal copyright status, the formal copyright notice and any information related specifically to copyright are recorded.

copyright is a "parent" element which has the following components:
  • Subelements:
    • status
    • notice
    • note
Controlled Vocabulary
N/A. This is an empty 'parent' element.
Repeatable
N
Name
copyrightStatus
Label
Copyright - Status
Schema
rulib
Definition
The copyright status of the work. Copyright status is a legal protection afforded to all works that are not in the public domain. It is very important to give user's guidance about the copyright status of works, in particular, since this status, in the absence of a specific license, governs any subsequent use of the work.
Usage Note
If the copyright status is uncertain, for reasons such as lack of provenance information (e.g., creator, creation date), select the value "unknown."
Name
copyrightNotice
Label
Copyright - Notice
Schema
rulib
Definition
The formal copyright notice as it appears on the work.
Usage Note
This element is reserved for the formal copyright notice, which often appears on the copyright verso for printed text or on a credits frame for moving images. This element is non-repeatable so if multiple notices are available, prefer the more formal notice often associated with other rights information such as publisher, publication date and publication history. For printed matter, the more formal notice generally appears on the title page verso. Other copyright notices may be documented in the copyrightNote subelement, if deemed sufficiently important by the cataloger.
Controlled Vocabulary
No. Free-text
Example(s)
All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means without the written permission of the publisher.
Repeatable
N
Name
copyrightNote
Label
Copyright - Note
Schema
rulib
Definition
A general purpose note about the copyright status or circumstances of the work.
Usage Note
This free-text note may document any information concerning the copyright status or circumstances of the work, including an alternative copyright notice, the location of the copyright notice, or any information about the copyright status of the work.
Controlled Vocabulary
No. Free-text.
Example(s)
This work may be copyright protected based on information supplied to the repository. A tentative creation date of 1942 has been supplied by a collection user.
Repeatable
N





Rights Metadata


Section: Publication

Name
publication
Schema
rulib
Definition
This is a parent element that documents the publication or broadcast of a resource. A publication or broadcast is an authorized, public distribution of a resource, as defined in copyright treaty and law.

publication has the following components:
  • Subelements:
    • status
    • note
Usage Note
Publication is a critical concept in copyright statute, since term of copyright often varies by publication status and since date of publication may be used to establish copyright term in the absence of an identifiable creator or author. Broadcast is similarly treated in copyright for phonograms and may soon be extended to all broadcasts in a forthcoming treaty. Many copyright statutes also provide a separate, shorter term of protection, known as a publication right, for the publication itself.
Controlled Vocabulary
N/A - empty 'parent' element.
Example(s)
N/A
Repeatable
N
Name
publicationStatus
Label
Publication - Status
Schema
rulib
Definition
The publication or broadcast status of a resource.
Usage Note
If the publication or broadcast status is unknown, select the controlled vocabulary 'unknown'. For prepublication or prebroadcast resources where the publication is certain or scheduled, select 'publication pending' or 'broadcast pending.' This element may be updated after the publication or broadcast occurs.
Controlled Vocabulary
Broadcast; Broadcast pending; Publication pending; Published; Unknown; Unpublished.
Example(s)
published
Repeatable
N
Name
publicationNote
Label
Publication - Note
Schema
rulib
Definition
A free-text note describing the circumstances or date of publication or broadcast.
Usage Note
Use for any useful information providing context for the publication or broadcast of the resource. Publication or broadcast should also be documented as a rights event if the circumstances (date and associated entities) are known.
Controlled Vocabulary
none. Free text.
Example(s)
Broadcast commercially over the ABC network on June 30, 1969.
Repeatable
N





Rights Metadata


Section: Rights Declaration

Name
rightsDeclaration
Schema
rulib
Definition
A standardized rights statement that describes access permissions and restrictions for the public user. This statement will generally be specific to a collection or an organization. A default rights statement should be available for a generic description of broadly applicable rights in the absence of a specific statement. Also, the ability to add a generic free-text description should be supported for a rights declaration at the resource level.

rightsDeclaration has the following components:
  • A value (the actual statement)
  • Attributes:
    • authority
    • ID
Label
Rights Declaration - Value
Usage Note
Generally, a statement specific to a project or a collection will be used within a template.

An organization may want to use eye-readable license text or reference a relevant Creative Commons license via URL link in this data element. CF: www.creativecommons.org.
Controlled Vocabulary
none. This should be assigned by collection owners at point of need, since each collection or using organization will probably need a unique Rights Declaration.
Example(s)
The creator owns the copyright to this work.

This work is licensed under the Creative Commons Attribution-Noncommercial Unported 3.0 license, which allows you to share and adapt the work for noncommercial purposes, with attribution. Please read the full terms of the license at the following link: http://creativecommons.org/licenses/by-nc/3.0/ before reuse of the work.
Repeatable
N
Name
rightsDeclarationAuthority
Label
Rights Declaration - Authority
Schema
rulib
Definition
This is the party responsible for maintaining the values that appear in this data element.
Name
rightsDeclarationID
Label
Rights Declaration - ID
Schema
rulib
Definition
This is an ID (unique identifier) to enable the cataloger to select the statement appropriate to each collection or project.





Rights Metadata


Section: Rights Event

Name
rightsEvent
Schema
rulib
Definition
An empty parent element for all elements comprising the Rights Event. The Rights Event captures any event (action occurring in a specific place and time) associated with the rights of the work. Each Rights Event has the attribute, Identifier, with a system-supplied identifier that enables events to link to other events or to metadata documents, so that the application of a watermark, for example, can be linked to the Technical metadata document that describes the manifestation of the resource that has been watermarked.

rightsEvent has the following components:
  • Subelements:
    • identifier
    • type
    • label
    • place
    • dateTime
    • detail
    • associatedEntity
    • associatedObject
Usage Note
Use the Rights Event elements to track the rights of a resource, and/or when you wish to link the bibliographic record (the description of the resource) to supporting documentation of rights (e.g., an electronic deed of gift) or information about an agent (e.g., donor) related to the rights. Rights Events include rights clearance or documentation; rights transfers or licenses and DRM implementations; Rights Event is an optional element. When there are multiple events of a single type, input each as a separate event.
Controlled Vocabulary
none. Empty "parent" element
Example(s)
N/A
Repeatable
Y
Name
rightsEventIdentifier
Label
not applicable; does not appear on form
Schema
rulib
Definition
A system-assigned unique character string that identifies this particular event and distinguishes it from others. identifier is mandatory with the optional Rights Event.

identifier has the following components:
  • A value (the unique character string)
  • Attributes:
    • authority
Controlled Vocabulary
N/A, system-assigned
Repeatable
N
Name
rightsEventIdentifierAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the Rights Event ID.
Usage Note
The rightsEventIdentifierAuthority is an attribute of the Rights Event ID; it is supplied by the system. identifierAuthority is mandatory with the associated identifier.
Controlled Vocabulary
rulib
Repeatable
N
Name
rightsEventType
Label
Rights Event - Type
Schema
rulib
Definition
The kind of rights event. More detail about the type of event can be provided in the Detail subelement.
Usage Note
Mandatory within the optional Rights Event.
Controlled Vocabulary
Availability research; Collection owner contact information update; Copyright renewal; Copyright renewal research; Deed of gift; Deed of gift request; Deed of gift response; DRM implementation; Indigenous cultural or historical artifact research; Moral rights research; Original copyright research; Other; Permission or license request; Permission or license request response; Publicity or privacy release; Publicity or privacy release request; Publicity or privacy release request response; Rights holder contact information update; Rights holder research; rights transfer; Trademark permission or license; Trademark permission or license request; Trademark permission or license request; Trademark research: Watermark application.
Example(s)
Deed of gift; Original copyright research
Repeatable
N
Name
rightsEventLabel
Label
Rights Event - Label
Schema
rulib
Definition
A brief free-text description or title of a rights event, assigned by the cataloger or collection owner. It should be no more than one line of text. Longer information can be provided in the Detail subelement.
Usage Note
Optional within the Rights Event element.
Controlled Vocabulary
None; free-text.
Repeatable
N
Name
rightsEventPlace
Label
Rights Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include a repository, server, storage disk, or building, address, city, state, country.
Usage Note
Optional within the Rights Event element.
Controlled Vocabulary
None; free-text.
Example(s)
WMSdisk1; Flemington, NJ; Brazil; Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
rightsEventDateTime
Label
Rights Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.
Usage Note
Formatting is ISO 8601-W3C, i.e.:
YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
Year:
   YYYY (e.g., 1997)
Year and month:
   YYYY-MM (e.g., 1997-07)
Complete date:
   YYYY-MM-DD (e.g., 1997-07-16)
Complete date plus hours and minutes:
   YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
Complete date plus hours, minutes and seconds:
   YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
Complete date plus hours, minutes, seconds and a decimal fraction of a second
   YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:
   YYYY = four-digit year    MM = two-digit month (01=January, etc.)    DD = two-digit day of month (01 through 31)    hh = two digits of hour (00 through 23) (am/pm NOT allowed)    mm = two digits of minute (00 through 59)    ss = two digits of second (00 through 59)    s = one or more digits representing a decimal fraction of a second    TZD = time zone designator (Z or +hh:mm or -hh:mm)

Mandatory within the optional Rights Event.
Controlled Vocabulary
None
Example(s)
1994-11-05T08:15:30-05:00 [corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time]
1994-11-05T13:15:30Z [corresponds to the same instant]
Repeatable
N
Name
rightsEventDetail
Label
Rights Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the rights event or its context, such as circumstances surrounding an acquisition.
Usage Note
Optional within the Rights Event element.
Controlled Vocabulary
None; free-text.
Repeatable
N
Name
rightsEventAssociatedEntity
Group Label
Rights Event - Associated Entity
Schema
rulib
Definition
The Associated Entity subelement under Rights Event is an empty parent element for all elements pertaining to an agent (person, corporate body, or conference) associated with the rights event.

associatedEntity has the following components:
  • Subelements:
    • identifier
    • role
    • name
    • affiliation
    • reference
    • detail
Usage Note
Use the Associated Entity elements when you wish to link the bibliographic record (the description of the resource) to information about agents associated with the rights of the resource. Linking information about associated agents (and related objects; see below) allows you to bring together in one place all the information about a resource's rights. Associated Entity is optional within the Rights Event element.
Controlled Vocabulary
none. Empty "parent" element
Example(s)
N/A
Repeatable
Y
Name
rightsEventAssociatedEntityIdentifier
Label
Rights Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated entity and distinguishes it from others. It is used for local or global registry identifiers, such as LC Name Authority File, ULAN, etc.

rightsEventAssociatedEntityIdentifier has the following components:
  • A value (the unique character string)
  • Attributes:
    • type
    • authority
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied. Identifier is mandatory within the optional Associated Entity.
Controlled Vocabulary
N/A, system-assigned
Example(s)
500045890; nr 98021052
Repeatable
N
Name
rightsEventAssociatedEntityIdentifierType
Label
Rights Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Rights Event Associated Entity. The Type indicates whether the Identifier is locally assigned or represents an externally maintained registry, such as LCNAF.
Usage Note
Identifier Type is mandatory with the associated Identifier.
Controlled Vocabulary
global; local.
Example(s)
local
Repeatable
N
Name
rightsEventAssociatedEntityIdentifierAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source which assigned the identifier.
Usage Note
Identifier Authority is mandatory with the associated Identifier.
Controlled Vocabulary
rulib; lcnaf; Other; ulan; WAAND.
Example(s)
rulib; naf
Repeatable
N
Name
rightsEventAssociatedEntityRole
Label
Rights Event - Associated Entity - Role
Schema
rulib
Usage Note
Choose the single most specific role appropriate for the event type.
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event. For example, the role of a person associated with a 'donation' event would likely be 'donor.' This role might be different from the role played by the entity in the provenance or management of the resource. The role is specific to the event. For an entity that plays several roles, select the most important or relevant role and document other roles in the Associated Entity Detail subelement.

associatedEntityRole has the following components:
  • A value
  • Attributes:
    • authority
Usage Note
Mandatory within the optional Associated Entity.
Controlled Vocabulary
Broadcaster; Collection owner; Consultant; Contributor; Copyright claimant; Copyright clearance agency or collective; Copyright holder; Counsel; Creator; Curator; Depositor; Distributor; Donor; Principal investigator; Former copyright holder; Former owner: Government agency; Heir or legatee; Indigenous tribal authority; Lender; Licensee; Licensor; Manufacturer; Originator: other; Owner; Performer; Publisher; Rights researcher; Sponsor; Vendor.
Example(s)
licensee; lender
Repeatable
N
Name
rightsEventAssociatedEntityRoleAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the role term(s) associated with the entity.
Example(s)
marcrelator
Repeatable
N
Name
rightsEventAssociatedEntityName
Label
Rights Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the rights event.
Usage Note
Mandatory within the optional Associated Entity.
In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Controlled Vocabulary
None; free-text.
Example(s)
Einstein, Daniel, 1951-; Ringling Museum of the Circus
Repeatable
N
Name
rightsEventAssociatedEntityAffiliation
Label
Rights Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Associated Entity Affiliation is optional within the Associated Entity. Select the most specific term appropriate for the event type.
In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Controlled Vocabulary
None; free-text.
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
rightsEventAssociatedEntityReference
Label
Rights Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent, such as a website or web-based authority record, where the reference is the web address for the authority record rather than the identifier for the Associated Entity. The reference may point to a manual location for information about the entity such as a paper file.
Usage Note
Optional within the Associated Entity.
Controlled Vocabulary
None; free-text.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
rightsEventAssociatedEntityDetail
Label
Rights Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated agent, often a description of the agent's role and relationship of the Associated Entity to the event.
Usage Note
Optional within the Associated Entity.
Controlled Vocabulary
None; free-text.
Example(s)
The original owner of the collection.
Repeatable
N
Name
rightsEventAssociatedObject
Group Label
Rights Event - Associated Object
Schema
rulib
Definition
An Associated Object subelement under a Rights Event is an empty parent element for all elements pertaining to an object associated with the rights event. Usually the object will be a document. For example, the deed of gift might be an object associated with an acquisition event.

associatedObject has the following components:
  • Subelements:
    • identifier
    • type
    • relationship
    • name
    • reference
    • detail
Usage Note
Use the Associated Object elements when you wish to link the bibliographic record (the description of the resource) to supporting documentation which has been digitized or is otherwise in electronic form. Linking associated documents (and related agents; see above) allows you to bring together in one place all the information about a resource's rights. Associated Object is optional within the Rights Event element.
Controlled Vocabulary
none. Empty "parent" element
Example(s)
N/A
Repeatable
Y
Name
rightsEventAssociatedObjectIdentifier
Label
Rights Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others.

associatedObjectIdentifier has the following components:
  • A value (the unique character string)
  • Attributes:
    • type
    • authority
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied. Identifier is mandatory within the optional Associated Object.
Controlled Vocabulary
N/A, system-assigned
Example(s)
500045890; nr 98021052
Repeatable
N
Name
rightsEventAssociatedObjectIdentifierType
Label
Rights Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Rights Event Associated Object (global or local).
Usage Note
Identifier Type is mandatory with the associated Identifier.
Repeatable
N
Name
rightsEventAssociatedObjectIdentifierAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source which assigned the identifier.
Usage Note
Identifier Authority is mandatory with the associated Identifier.
Repeatable
N
Name
rightsEventAssociatedObjectType
Label
Rights Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the rights event.
Usage Note
Mandatory within the optional Associated Object.
Controlled Vocabulary
Analog object; Bibliography; Catalog record; Correspondence; Data set; Deed of gift; Digital object; Document; Finding aid; Inventory; License; Metadata document; Other; Permission request; Permission response; Publicity release; Report; Research.
Example(s)
Bibliography; Digital object; Report
Repeatable
N
Name
rightsEventAssociatedObjectRelationship
Label
Rights Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the Role subelement for Associated Object.
Usage Note
Optional within the Associated Object.
Controlled Vocabulary
Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires; Documents; Other.
Example(s)
Is part of; Requires
Repeatable
N
Name
rightsEventAssociatedObjectName
Label
Rights Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users. Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right. Use the title if available or assign a short descriptive term or title (one line or less of text).
Usage Note
Optional within the Associated Object.
Controlled Vocabulary
None; free-text.
Example(s)
Limited License Agreement; Press Release:Civil Rights Digital Library
Repeatable
N
Name
rightsEventAssociatedObjectReference
Label
Rights Event - Associated Object - Reference
Schema
rulib
Definition
URL or other locator for information about the object, such as a website or web-based authority record, where the reference is the web address for the authority record rather than the identifier for the Associated Object. The reference may point to a manual location for information about the entity such as a paper file.

associatedObjectLocator has the following components:
  • A value
  • Attributes:
    • type
Usage Note
Optional within the Associated Object.
Controlled Vocabulary
None; free-text.
Example(s)
http://www.myarchive.org/press_releases/20081112
Repeatable
N
Name
rightsEventAssociatedObjectReferenceType
Label
Rights Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of locator (physical or digital).
Usage Note
Locator Type is mandatory with the associated Locator.
Controlled Vocabulary
physical; digital
Example(s)
physical
Repeatable
N
Name
rightsEventAssociatedObjectDetail
Label
Rights Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or relationship of the Associated Object to the event.
Usage Note
Optional within the Associated Object.
Controlled Vocabulary
None; free-text.
Example(s)
Correspondence was initiated by curator Jane Doe and continued by her successor after January 1, 2006.
Repeatable
N





Rights Metadata


Section: Rights Holder (corporate)

Name
rightsHolder
Schema
rulib
Definition
One or more agents who own rights to the resource.
Usage Note
This is an empty "parent" element to concatenate identification and contact information for rights holders. Enabling users to identify and contact rights holders to facilitate further reuse of resources is an important way to increase visibility and impact for copyright protected resources.

rightsHolder has the following components:
  • Subelements:
    • name
    • role
    • birthDate [seen only in Section: Rights Holder (person)]
    • deathDate [seen only in Section: Rights Holder (person)]
    • affiliation
    • contactInformation


The "type" attribute of "name" identifies whether this name is a Personal Name or a Corporate/OrganizationName. The metadata for each type of name is entered/displayed in separate sections in the Descriptive metadata form.

In the section "Rights Holder (person)", name information is further subdivided and some is gathered under the Group Label: "Rights Holder (person) - Personal Name" on the form. This group contains information from the following subelements of rightsHolder: name, birthDate and deathDate.
Controlled Vocabulary
N/A. Empty "parent" element
Example(s)
N/A
Repeatable
Y
Name
rightsHolderName
Label
not applicable; does not appear on form
Schema
rulib
Definition
The name of the person or organization holding rights to the resource.

rightsHolderName has the following components:
  • Attributes:
    • type
    • identifier
  • Subelements:
    • familyName [seen only in Section: Rights Holder (person)]
    • givenName [seen only in Section: Rights Holder (person)]
    • otherInformation [seen only in Section: Rights Holder (person)]
    • corporateName
Usage Note
Should represent the legal form of the name rather than the popular or pseudonymous form, since the name may be used in official or legal correspondence with the rights holder.
Controlled Vocabulary
None, an empty parent element.
Example(s)
Rutgers University Department of Sociology. Smythe, Thomas.
Repeatable
N
Name
rightsHolderNameType
Label
not applicable; does not appear on form except in the label on the section heading [e.g., "Rights Holder (person)", "Rights Holder (corporate)"].
Schema
rulib
Definition
An attribute that indicates whether the name is personal or corporate. Names with Type="personal" have rightsHolderName subelements: 'familyName', 'givenName', 'otherInformation'. Names with Type="corporate" have rightsHolderName subelement: 'corporateName'.
Controlled Vocabulary
personal; corporate
Name
rightsHolderNameIdentifier
Label
not applicable; does not appear on form
Schema
rulib
Definition
The attribute "identifier" is system-supplied.
Name
rightsHolderNameCorporateName
Label
Rights Holder (corporate) - Corporate/Organization Name
Schema
rulib
Definition
The full or legal name of a corporation, organization, entity or conference.
Usage Note
Prefer the full name. Include the parent organization name for unit names that are not globally unique, e.g., Department of Sociology. Currently, the 'otherInformation' subelement of rightsHolderName is not available for 'corporateName', so add any information, such as Inc., LLC, etc. that are part of the legally referenced name within the 'corporateName' element. Include leading articles if they are part of the legal entity name.
Controlled Vocabulary
none, free-text
Example(s)
4Centity, LLC. The Walt Disney Company
Repeatable
N
Name
rightsHolderRole
Label
Rights Holder (corporate) - Role
Schema
rulib
Definition
The role played by the rights holder with respect to the creation, performance or distribution of the resource.
Usage Note
Role is a critical concept in rights, since copyright statute includes related rights (rights of performers, broadcasters, etc.) and since publicity rights, privacy rights, moral rights and rights of indigenous peoples may also apply to the resource. For rights holders with multiple roles (e.g., producer, performer), select the predominant role or the role most applicable to rights management for the resource.
Controlled Vocabulary
Agent or representative; Archive or repository; Broadcaster; Collection owner; Composer; Contributor; Copyright holder; Copyright clearance agency or collective; Creator; Depositor; Donor; Distributor; Former copyright holder;Funder; Illustrator; Interviewer; Interviewee; Legatee; Organization; Other; Participant; Performer; Producer; Publisher.
Example(s)
Agent or representative; Archive or repository; Collection owner; Creator; Performer
Repeatable
N
Name
rightsHolderAffiliation
Label
not applicable; does not appear on form
Schema
rulib
Definition
The professional affiliation of the creator, such as an academic or organizational department, corporate title, etc.
Controlled Vocabulary
None
Name
rightsHolderContactInformation
Label
not applicable; does not appear on form
Schema
rulib
Definition
This is a "parent" data element encapsulating data elements to provide contact information for a rights holder, to enable the repository to contact the rights holder as needed about the preservation or disposition of the resource and to enable users to contact the rights holder to obtain further permissions for reuse of the resource.

contactInformation has the following components:
  • Subelements:
    • telephone
    • mailAddress
    • email
    • contactInformationDate
Usage Note
Currently this element is not repeatable, although the option to repeat this data element, with an attribute of "type" for main, work, home and post office addresses is under consideration for future metadata versions. The choice of address is left to the repository, who may prefer the work address that is automatically derived from the organization's directory database or the address that it deems most permanent.
Controlled Vocabulary
none. Empty "parent" element
Example(s)
N/A
Repeatable
N
Name
rightsHolderContactInformationTelephone
Label
Rights Holder (corporate) - Phone Number
Schema
rulib
Definition
The telephone number of the rights holder.
Usage Note
Free-text. Should be formulated for ease of use by the repository or end user. For example, a U.S. repository may choose not to include the country code ("1") for U.S. phone numbers but will include the country code for non-U.S. telephone numbers.
Controlled Vocabulary
none. Free text
Example(s)
555-1212
Repeatable
N
Name
RightsHolderContactInformationMailAddress
Label
Rights Holder (corporate) - Address
Schema
rulib
Definition
Free-text address where the rights holder may be located and contacted.
Usage Note
Prefer an address where the rights holder can be contacted with written correspondence. Use separate lines of text for each address line to facilitate correspondence and mailing label production.
Controlled Vocabulary
none. Free text
Example(s)
P.O. Box 12564
Highland Park, NJ 08904

3203 N. Wycliff Road
New York, NY 10012-1113
Repeatable
N
Name
rightsHolderContactInformationEmail
Label
Rights Holder (corporate) - Email
Schema
rulib
Definition
The email address of the rights holder
Usage Note
Include whenever available to facilitate automated contact.
Controlled Vocabulary
None. Free-text
Example(s)
afsmith@aol.com, dginks@anu.edu
Repeatable
N
Name
rightsHolderContactInformationContactInformationDate
Label
Rights Holder (corporate) - Contact Info Date
Schema
rulib
Definition
The date of last verification of the rights holder's current address
Usage Note
Supply the date (YYYY-MM-DD) the contact information is entered into the metadata, or the date the information was verified, whichever is earlier. This date can be used to send automatic update notices to rights holders in order to maintain current contact information. In a future metadata version, as the contact information is re-verified, as the information changes, previous contact information will be written to a rights event to provide a contact "audit trail" for the rights holder.
Controlled Vocabulary
None
Example(s)
2008-07-15
Repeatable
N





Rights Metadata


Section: Rights Holder (person)

Name
rightsHolder
Schema
rulib
Definition
One or more agents who own rights to the resource.
Usage Note
This is an empty "parent" element to concatenate identification and contact information for rights holders. Enabling users to identify and contact rights holders to facilitate further reuse of resources is an important way to increase visibility and impact for copyright protected resources.

rightsHolder has the following components:
  • Subelements:
    • name
    • role
    • birthDate
    • deathDate
    • affiliation
    • contactInformation


The "type" attribute of "name" identifies whether this name is a Personal Name or a Corporate/OrganizationName. The metadata for each type of name is entered/displayed in separate sections in the Descriptive metadata form.

In the section "Rights Holder (person)", name information is further subdivided and some is gathered under the Group Label: "Rights Holder (person) - Personal Name" on the form. This group contains information from the following subelements of rightsHolder: name, birthDate and deathDate.
Controlled Vocabulary
N/A. Empty "parent" element
Example(s)
N/A
Repeatable
Y
Name
rightsHolderName
Group Label
Rights Holder (person) - Personal Name
Schema
rulib
Definition
The name of the person or organization holding rights to the resource.

rightsHolderName has the following components:
  • Attributes:
    • type
    • identifier
  • Subelements:
    • familyName
    • givenName
    • otherInformation
    • corporateName [seen only in Section: Rights Holder (corporate)]
Usage Note
Should represent the legal form of the name rather than the popular or pseudonymous form, since the name may be used in official or legal correspondence with the rights holder.
Controlled Vocabulary
None, an empty parent element.
Example(s)
Rutgers University Department of Sociology. Smythe, Thomas.
Repeatable
N
Name
rightsHolderNameType
Label
not applicable; does not appear on form except in the label on the section heading [e.g., "Rights Holder (person)", "Rights Holder (corporate)"].
Schema
rulib
Definition
An attribute that indicates whether the name is personal or corporate. Names with Type="personal" have rightsHolderName subelements: 'familyName', 'givenName', 'otherInformation'. Names with Type="corporate" have rightsHolderName subelement: 'corporateName'.
Controlled Vocabulary
personal; corporate
Name
rightsHolderNameIdentifier
Label
not applicable; does not appear on form
Schema
rulib
Definition
The attribute "identifier" is system-supplied.
Name
rightsHolderNameFamilyName
Label
Rights Holder (person) - Personal Name - Family Name
Schema
rulib
Definition
The family name of a personal entity rights holder
Usage Note
Follow the practice of the rights holder with regard to compound, double or hyphenated family names. Should represent the legal form of the name rather than the popular or pseudonymous form, since the name may be used in official or legal correspondence with the rights holder.
Controlled Vocabulary
none. Free-text
Example(s)
Kane Anderson, Kane-Anderson, van de Sompel
Repeatable
N
Name
rightsHolderNameGivenName
Label
Rights Holder (person) - Personal Name - Given Name
Schema
rulib
Definition
The personal name of a personal entity rights holder
Usage Note
May include first and middle name, first and maiden name, or initials, as preferred by the creator. Should represent the legal form of the name rather than the popular or pseudonymous form, since the name may be used in official or legal correspondence with the rights holder.
Controlled Vocabulary
none. Free-text
Example(s)
M. Lyn, Mary Beth, John A.
Repeatable
N
Name
rightsHolderNameOtherInformation
Label
Rights Holder (person) - Personal Name - Other Information
Schema
rulib
Definition
Additional information used to identify, address or distinguish one personal entity rights holder from others. Includes terms of address such as "Dr." generational identification, such as "Jr.", military rank, etc.
Usage Note
Generally represents other information used by the rights holder as part of his or her legal name or identity. May be added sparingly by the repository to distinguish two entities with identical names.
Controlled Vocabulary
none, free-text
Example(s)
III, Adm., Dr.
Repeatable
N
Name
rightsHolderBirthDate
Label
Rights Holder (person) - Personal Name - Birth Date
Schema
rulib
Definition
Date of birth for the rights holder. Currently used only for personal entity rights holders (i.e., rightsHolderNameType = "personal").
Usage Note
Provide the year, month and day in ISO 8601 format, if known. YYYY-MM-DD. If month and date are not known, provide year only. If an approximate or assumed date is all that is known, do not supply a value for this data element.
Controlled Vocabulary
None
Example(s)
1949-11-17; 1949 (if November 1949 is all that is known)
Repeatable
N
Name
rightsHolderDeathDate
Label
Rights Holder (person) - Personal Name - Death Date
Schema
rulib
Definition
Date of death for the rights holder. Currently used only for personal entity rights holders (i.e., rightsHolderNameType = "personal").
Usage Note
Date of death should always be supplied if known. Copyright is provided for a period of time at the end of the calendar year of the date of death of the creator. This ensures that the creator can profit from her work throughout her lifetime and provide for exploitation of the work by her heirs after her death. Provide the year, month and day in ISO 8601 format, if known. YYYY-MM-DD. If month and date are not known, provide year only. If an approximate or assumed date is all that is known, do not supply a value for this data element.
Controlled Vocabulary
None
Example(s)
1949-11-17; 1949 (if November 1949 is all that is known)
Repeatable
N
Name
rightsHolderRole
Label
Rights Holder (person) - Role
Schema
rulib
Definition
The role played by the rights holder with respect to the creation, performance or distribution of the resource.
Usage Note
Role is a critical concept in rights, since copyright statute includes related rights (rights of performers, broadcasters, etc.) and since publicity rights, privacy rights, moral rights and rights of indigenous peoples may also apply to the resource. For rights holders with multiple roles (e.g., producer, performer), select the predominant role or the role most applicable to rights management for the resource.
Controlled Vocabulary
Agent or representative; Archive or repository; Broadcaster; Collection owner; Composer; Contributor; Copyright holder; Copyright clearance agency or collective; Creator; Depositor; Donor; Distributor; Former copyright holder;Funder; Illustrator; Interviewer; Interviewee; Legatee; Organization; Other; Participant; Performer; Producer; Publisher.
Example(s)
Agent or representative; Archive or repository; Collection owner; Creator; Performer
Repeatable
N
Name
rightsHolderAffiliation
Label
not applicable; does not appear on form
Schema
rulib
Definition
The professional affiliation of the creator, such as an academic or organizational department, corporate title, etc.
Controlled Vocabulary
None
Name
rightsHolderContactInformation
Label
not applicable; does not appear on form
Schema
rulib
Definition
This is a "parent" data element encapsulating data elements to provide contact information for a rights holder, to enable the repository to contact the rights holder as needed about the preservation or disposition of the resource and to enable users to contact the rights holder to obtain further permissions for reuse of the resource.

contactInformation has the following components:
  • Subelements:
    • telephone
    • mailAddress
    • email
    • contactInformationDate
Usage Note
Currently this element is not repeatable, although the option to repeat this data element, with an attribute of "type" for main, work, home and post office addresses is under consideration for future metadata versions. The choice of address is left to the repository, who may prefer the work address that is automatically derived from the organization's directory database or the address that it deems most permanent.
Controlled Vocabulary
none. Empty "parent" element
Example(s)
N/A
Repeatable
N
Name
rightsHolderContactInformationTelephone
Label
Rights Holder (person) - Phone Number
Schema
rulib
Definition
The telephone number of the rights holder.
Usage Note
Free-text. Should be formulated for ease of use by the repository or end user. For example, a U.S. repository may choose not to include the country code ("1") for U.S. phone numbers but will include the country code for non-U.S. telephone numbers.
Controlled Vocabulary
none. Free text
Example(s)
555-1212
Repeatable
N
Name
RightsHolderContactInformationMailAddress
Label
Rights Holder (person) - Address
Schema
rulib
Definition
Free-text address where the rights holder may be located and contacted.
Usage Note
Prefer an address where the rights holder can be contacted with written correspondence. Use separate lines of text for each address line to facilitate correspondence and mailing label production.
Controlled Vocabulary
none. Free text
Example(s)
P.O. Box 12564
Highland Park, NJ 08904

3203 N. Wycliff Road
New York, NY 10012-1113
Repeatable
N
Name
rightsHolderContactInformationEmail
Label
Rights Holder (person) - Email
Schema
rulib
Definition
The email address of the rights holder
Usage Note
Include whenever available to facilitate automated contact.
Controlled Vocabulary
None. Free-text
Example(s)
afsmith@aol.com; dginks@anu.edu
Repeatable
N
Name
rightsHolderContactInformationContactInformationDate
Label
Rights Holder (person) - Contact Info Date
Schema
rulib
Definition
The date of last verification of the rights holder's current address
Usage Note
Supply the date (YYYY-MM-DD) the contact information is entered into the metadata, or the date the information was verified, whichever is earlier. This date can be used to send automatic update notices to rights holders in order to maintain current contact information. In a future metadata version, as the contact information is re-verified, as the information changes, previous contact information will be written to a rights event to provide a contact "audit trail" for the rights holder.
Controlled Vocabulary
None
Example(s)
2008-07-15
Repeatable
N





Rights Metadata


Section: Watermark

Name
watermark
Schema
rulib
Definition
This is a parent element that provides information into content that can be used for many purposes, such as rights (creation and ownership), copyright, and conditions of use. Watermarks may be imbedded in an area of a digital file that is imperceptible to the content user, but detectible with watermark recognition applications. Watermarks may also be affixed legibly to a digital file as an overlay or attached to a file as a caption.

watermark has the following components:
  • Subelements:
    • type
    • note
Usage Note
Watermarks impact the user experience and may be used to track subsequent use of a resource. The presence of a watermark should always be documented, particularly since it may be imperceptible. Resources without a watermark may be documented within the subelement 'type' as 'none,' or this parent element and subelements may simply be left blank. It is possible to have more than one watermark. Currently, for more than one watermark, document the digital, imperceptible watermark over visible captions or overlays and explain the presence of 2 or more watermarks in the 'note' subelement.
Controlled Vocabulary
none. Empty 'parent' element
Example(s)
N/A
Repeatable
N
Name
watermarkType
Label
Watermark - Type
Schema
rulib
Definition
The type of watermark, whether digital watermark, fingerprint, caption, superimposed graphic, etc.
Usage Note
In the case of multiple watermarks, select the type that represents an imperceptible or actionable watermark over clearly visible watermarks, which can be documented and explained in the 'note' subelement.
Controlled Vocabulary
Adjacent caption or display; Digital watermark; Fingerprint; None; Simple mark; Superimposed text or graphic.
Example(s)
Adjacent caption or display; None
Repeatable
N
Name
watermarkNote
Label
Watermark - Note
Schema
rulib
Definition
A note describing the watermark or its purpose. The act of watermarking a work should be documented in a rights event.





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesChannels
Label
not applicable; does not appear on form
Schema
rulib
Definition
Channels is a parent element for two subelements: Number of Channels, and Channel Assignment. Channel Assignment has three attributes: Channel Number, Left-Right Position, and Front-Rear Position. The Channels elements describe the audio streams present on the resource, such as the number and position of channels.
Repeatable
Y
Name
soundQualitiesChannelsNumChannels
Label
Sound Qualities - Number of Channels
Schema
AES 4.4.15.3.3 (numChannels)
Definition
The number of audio streams present in the resource.
Format
Arabic numeral; non-negative integer between 1 and 48.
Example(s)
2
Repeatable
N
Name
soundQualitiesChannelsChannelAssignment
Label
not applicable; does not appear on form
Schema
AES 4.4.16.3.6.2 (channelAssignment)
Definition
Channel Assignment is a parent element for three attributes: Channel Number, Left-Right Position, and Front-Rear Position. Channel Assignment shall be used to indicate the area of the audio sound stage occupied by the audio stream.
Repeatable
N
Name
soundQualitiesChannelsChannelNumber
Label
Sound Qualities - Channel (for Left-Right)
or
Sound Qualities - Channel (for Front-Rear)
Schema
AES 4.4.15.3.6.2.2 (channelNum)
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the channelNum attribute based on the described audio object. For example, when describing a 24-track tape, the first channelNum would be 1. In the case of digital file-based audio objects, the first channelNum should be 0.
Format
Arabic numeral; non-negative integer.
Example(s)
1
Repeatable
N
Name
soundQualitiesChannelsLeftRightPosition
Label
Sound Qualities - Left-Right Position
Schema
AES 4.4.15.3.6.2.3 (leftRightPosition)
Definition
The pan position within the audio sound stage that the stream should nominally occupy during audio playback within the left-right axis. For panning within a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; decimal
Example(s)
-100.0
+100.0
Repeatable
N
Name
soundQualitiesChannelsFrontRearPosition
Label
Sound Qualities - Front-Rear Position
Schema
AES 4.4.15.3.6.2.4 (frontRearPosition)
Definition
A number indicating the pan position within the audio sound stage that the stream should nominally occupy during audio playback within the front-back axis. Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; non-negative decimal
Example(s)
0.0
200.0
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N
Name
soundQualitiesNoiseReduction
Label
Sound Qualities - Noise Reduction
Schema
rulib
Definition
Any inherent noise reduction processing that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
Film, Videotape. Dolby A; Dolby SR; DBX Type I; DBX Type II; Ultra Stereo; unknown; Other
Videodisc; Audiotape. Dolby A; Dolby B; Dolby C; Dolby S; Dolby SR; DBX; flat; Other; none
Analog disc. Dolby A; DBX; flat; Other; none
Repeatable
N
Name
soundQualitiesEqualization
Label
Sound Qualities - Equalization
Schema
AES 4.4.16.4.12 (equalization)
Definition
Indicates any inherent equalization curve that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
AES; NAB; RIAA; FFRR; FFSS; IECI; CCIR; Ortho Acoustic; flat (no curve)
Repeatable
N





Source Metadata


Name
analogDigitalFlag
Group Label
Analog Digital Flag - Analog Digital Flag
     (for Audiotape; Optical disc; Videodisc; Videotape)

not applicable; system-supplied; does not appear on form
     (for Analog disc; Cylinder; Film; Photographic; Text or graphic (paper); Three-dimensional object; Wire recording)
Schema
AES 4.4.18.1 (analogDigitalFlag Type)
Definition
Indicates whether the described object is analog, digital with a permanent physical structure (e.g., a digital audiotape), or a digital file. The analogDigitalFlag is comprised of a value and an authority attribute.
Usage Note
When analogDigitalFlag value is PHYS_DIGITAL, digitalCharacteristics elements will display on the input form. For source types which are always analog (e.g., film), this element does not appear on the input form but the value ANALOG is written into the XML. The value assigned to this element can be used in search limits, reports, and public displays. Also used for mapping to the AES schema.
Controlled Vocabulary
Analog disc. ANALOG [source: AES]
Audiotape. ANALOG; PHYS_DIGITAL [source: AES]
Cylinder. ANALOG [source: AES]
Film. ANALOG [source: AES]
Optical disc. ANALOG; PHYS_DIGITAL [source: AES]
Photographic. ANALOG [source: AES]
Text or graphic (paper). ANALOG [source: AES]
Three-dimensional object. ANALOG [source: AES]
Videotape. ANALOG; PHYS_DIGITAL [source: AES]
Videodisc. ANALOG; PHYS_DIGITAL [source: AES]
Wire recording. ANALOG [source: AES]
Repeatable
N
Name
analogDigitalFlagAuthority
Label
Analog Digital Flag - Term source
     (for Audiotape; Optical disc; Videodisc; Videotape)

not applicable; system-supplied; does not appear on form
     (for Analog disc; Cylinder; Film; Photographic; Text or graphic (paper); Three-dimensional object; Wire recording)
Schema
AES 4.4.18.1
Definition
The authoritative source for the Analog Digital Flag.
Usage Note
The analogDigitalFlagAuthority is an attribute of the Analog Digital Flag.
Repeatable
N





Source Metadata


Name
digitalCharacteristicsSampling
Group Label
Sampling
Schema
rulib
Definition
Sampling is a parent element for three subelements pertaining to the analog-to-digital conversion process, wherein a continuous audio or video signal is analyzed and converted to digital samples.

Sampling subelements for digital video formats are: samplingSize bitsPerSample wordSize

Sampling subelements for digital audio formats are: samplingRate bitsPerSample wordSize

In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N
Name
digitalCharacteristicsSamplingSamplingRate
Label
Sampling - Sampling Rate
Schema
rulib
Definition
Number of samples per second (kHz) for a single channel of audio.
Controlled Vocabulary
8 kHz; 11 kHz; 21.5 kHz; 22.050 kHz; 32 kHz; 44.096 kHz; 44.1 kHz; 48 kHz; 88.2 kHz; 96 kHz; 192 kHz; Other
Repeatable
N
Name
digitalCharacteristicsSamplingBitsPerSample
Label
Sampling - Bits Per Sample
Schema
AES 4.4.16.4.3 (bitDepth)
Definition
The bit depth, or number of bits per sample for the audio or video content of the object. Note that some formats wrap a sample in a larger word size than required for the sample data itself. This element describes the actual number of bits of the sample, whereas wordSize describes the number of bytes used to contain the sample.
Controlled Vocabulary
Videotape, Videodisc. 8-bit; 16-bit; 24-bit; 32-bit; 48-bit
Audiotape; Optical disc. 8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; Other [source: rulib]
Repeatable
N
Name
digitalCharacteristicsSamplingWordSize
Label
Sampling - Word Size
Schema
AES 4.4.16.4.5 (wordSize)
Definition
Number of bytes used to represent a single audio or video sample, which generally maps to bits per sample. Files with a bit depth of 24 will usually be expressed as a 3-byte word size; however some applications may store 24-bit video in a 4-byte word.
Format
Positive integer
Example(s)
3
4
Repeatable
N





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesChannels
Label
not applicable; does not appear on form
Schema
rulib
Definition
Channels is a parent element for two subelements: Number of Channels, and Channel Assignment. Channel Assignment has three attributes: Channel Number, Left-Right Position, and Front-Rear Position. The Channels elements describe the audio streams present on the resource, such as the number and position of channels.
Repeatable
Y
Name
soundQualitiesChannelsNumChannels
Label
Sound Qualities - Number of Channels
Schema
AES 4.4.15.3.3 (numChannels)
Definition
The number of audio streams present in the resource.
Format
Arabic numeral; non-negative integer between 1 and 48.
Example(s)
2
Repeatable
N
Name
soundQualitiesChannelsChannelAssignment
Label
not applicable; does not appear on form
Schema
AES 4.4.16.3.6.2 (channelAssignment)
Definition
Channel Assignment is a parent element for three attributes: Channel Number, Left-Right Position, and Front-Rear Position. Channel Assignment shall be used to indicate the area of the audio sound stage occupied by the audio stream.
Repeatable
N
Name
soundQualitiesChannelsChannelNumber
Label
Sound Qualities - Channel (for Left-Right)
or
Sound Qualities - Channel (for Front-Rear)
Schema
AES 4.4.15.3.6.2.2 (channelNum)
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the channelNum attribute based on the described audio object. For example, when describing a 24-track tape, the first channelNum would be 1. In the case of digital file-based audio objects, the first channelNum should be 0.
Format
Arabic numeral; non-negative integer.
Example(s)
1
Repeatable
N
Name
soundQualitiesChannelsLeftRightPosition
Label
Sound Qualities - Left-Right Position
Schema
AES 4.4.15.3.6.2.3 (leftRightPosition)
Definition
The pan position within the audio sound stage that the stream should nominally occupy during audio playback within the left-right axis. For panning within a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; decimal
Example(s)
-100.0
+100.0
Repeatable
N
Name
soundQualitiesChannelsFrontRearPosition
Label
Sound Qualities - Front-Rear Position
Schema
AES 4.4.15.3.6.2.4 (frontRearPosition)
Definition
A number indicating the pan position within the audio sound stage that the stream should nominally occupy during audio playback within the front-back axis. Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; non-negative decimal
Example(s)
0.0
200.0
Repeatable
N
Name
soundQualitiesTrackLayout
Label
Sound Qualities - Track Layout
Schema
rulib
Definition
The format of the audio tracks.
Controlled Vocabulary
1 (full track); 2 (half track); 3; 4 (quarter track); 5; 6; 8; 12; 16; 24; 32; 48; Other
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N
Name
soundQualitiesNoiseReduction
Label
Sound Qualities - Noise Reduction
Schema
rulib
Definition
Any inherent noise reduction processing that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
Film, Videotape. Dolby A; Dolby SR; DBX Type I; DBX Type II; Ultra Stereo; unknown; Other
Videodisc; Audiotape. Dolby A; Dolby B; Dolby C; Dolby S; Dolby SR; DBX; flat; Other; none
Analog disc. Dolby A; DBX; flat; Other; none
Repeatable
N
Name
soundQualitiesEqualization
Label
Sound Qualities - Equalization
Schema
AES 4.4.16.4.12 (equalization)
Definition
Indicates any inherent equalization curve that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
AES; NAB; RIAA; FFRR; FFSS; IECI; CCIR; Ortho Acoustic; flat (no curve)
Repeatable
N





Source Metadata


Name
timeCode
Group Label
Time Code
Schema
rulib
Definition
Time Code is a parent element for one or two subelements, depending on the source type. All source types to which Time Code applies include subelement "type" to indicate the kind of timecode used. For videotape, videodisc, audiotape, andoptical disc, Time Code has a second subelement, "recordMethod". A time code is a sequence of numeric codes generated at regular intervals, typically by a timing system, for the purposes of synchronization or logging. For motion picture film, edge codes and Keykode are variations of time code which uniquely identify frames in a film stock. These are letters, numbers and symbols placed at regular intervals along the edge of 35 mm and 16 mm film to allow for frame-by-frame specific identification. [wikipedia, adapted]
Repeatable
N
Name
timeCodeType
Label
Time Code - Code Type
Schema
rulib
Definition
The specific kind of timecode.
Controlled Vocabulary
Simple timecode, SMPTE nondrop frame, SMPTE drop frame; keykode; barcode [source: rulib]
Repeatable
N
Name
timeCodeRecordMethod
Label
Time Code - Record Method
Schema
rulib
Definition
The method used to record the timecode on the media object.
Controlled Vocabulary
longitudinal (LTC); vertical interval (VITC); Other [source: rulib]
Repeatable
N





Source Metadata


Name
digitalCharacteristicsAudioDataEncoding
Label
Audio Data Encoding
Schema
AES 4.4.4 (audioDataEncoding)
Definition
Indicates the encoding scheme used. In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Controlled Vocabulary
PCM; DSD; Other
Repeatable
N





Source Metadata


Name
digitalCharacteristicsBitRateReduction
Group Label
Bit Rate Reduction
Schema
rulib
Definition
bitRateReduction is a parent element for six subelements pertaining to compression of the audio or video data:
Codec Name
Codec Name Version
Creating Application
Codec Quality
Data Rate
Data Rate Mode

In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N
Name
digitalCharacteristicsBitRateReductionCodecName
Label
Bit Rate Reduction - Codec Name
Schema
AES 4.4.16.4.13.2 (codecName)
Definition
Name of the codec (compression algorithm) used to process the audio or video data.
Controlled Vocabulary
Videotape and Videodisc. BMP; Conexant YUV 4:1:1 (Y41P, CXY1); Conexant YUV 4:2:0; Conexant YUV 4:2:2 (CPLA, CXY2); IRAW; RAW; YUVP; YV12; YV16; CorePNG; H.264 (MPEG-4 AVC, MPEG-4 Part 10); Huffyuv; Lagarith; LCL; MJPEG2000; MSU; TSCC; AVS; Blackbird FORscene; Cinepak; DV (IEC 61834); Dirac; Firebird Original FORscene; H.261; H.263; MPEG-4 ASP; H.264 (MPEG-4 AVC, MPEG-4 Part 10); Indeo 3/4/5; KVCD; MJPEG (Motion JPEG); MPEG-1 Video; MPEG-2 Video; MPEG-4 ASP; MPEG-4 AVC; VP3; VP6; VP7 (TrueMotion S); Pixlet; RealVideo; Snow Wavelet Codec; Tarkin; Ogg-Theora; VC-1 SMTPE; WMV; ASF; WAX [source: rulib]
Audiotape. ADAT (Alesis Digital Audio Tape); ATRAC; DNR; Elcaset; Nagra; ProDigi [source: rulib]
Optical disc. AAC (Advanced Audio Codec, aka Mpeg-4); ATRAC (MiniDisk); CDDA (Compact Disk Digital Audio) [Redbook]; CD-MIDI; DualDisc; DVD-A (DVD Audio); Enhanced CD [CDExtra, CDPlus]; MP3; Multisession [Mixed Mode CD, Blue book]; SACD (Super Audio CD) [Direct Stream Digital (DSD)]; XRCD (Extended Resolution Compact Disc); HDCD (High Definition Compatible Digital); WMA (Windows Media Audio) [source: rulib]
Repeatable
N
Name
digitalCharacteristicsBitRateReductionCodecNameVersion
Label
Bit Rate Reduction - Codec Name Version
Schema
AES 4.4.16.4.13.3 (codecNameVersion)
Definition
Version of the codec (compression algorithm) used to process the audio or video data.
Format
Format as 1.0, 1.1 etc.
Example(s)
1.1
Repeatable
N
Name
digitalCharacteristicsBitRateReductionCreatingApplication
Label
not applicable; does not appear on form
Schema
rulib
Definition
Creating Application is a parent element for two subelements: Name and Version. Together these subelements identify the software application used to encode the object's audio or video data.
Repeatable
N
Name
digitalCharacteristicsBitRateReductionCreatingApplicationName
Label
Bit Rate Reduction - Creating Application Name
Schema
AES 4.4.16.4.13.4 (codecCreatorApplication)
Definition
The name of the software application used to encode the object's audio or video data.
Example(s)
SoundForge
Repeatable
N
Name
digitalCharacteristicsBitRateReductionCreatingApplicationVersion
Label
Bit Rate Reduction - Creating Application Version
Schema
AES 4.4.16.4.13.5 (codecCreatorApplicationVersion)
Definition
The numeric designation used to identify the version of the application specified by creatingApplication name.
Usage Note
Required whenever creatingApplicationName is supplied; for audio and video, the codec creator application version.
Format
Format as 1.0, 1.1 etc.
Example(s)
2.3
Repeatable
N
Name
digitalCharacteristicsBitRateReductionCodecQuality
Label
Bit Rate Reduction - Codec Quality
Schema
AES 4.4.16.4.13.6 (codecQuality)
Definition
Indication of whether the codec that has been applied to the audio or video object is lossy or lossless.
Controlled Vocabulary
lossy; code regenerating [source: AES]
Repeatable
N
Name
digitalCharacteristicsBitRateReductionDataRate
Label
Bit Rate Reduction - Data Rate
Schema
AES4.4.16.4.13.7 (dataRate)
Definition
Indicates the bit-rate the object's audio or video data has been processed to achieve. Expressed as kilobytes per second (kbps).
Format
Decimal numeral
Example(s)
64
128
256
Repeatable
N
Name
digitalCharacteristicsBitRateReductionDataRateMode
Label
Bit Rate Reduction - Data Rate Mode
Schema
AES 4.4.16.4.13.8 (dataRateMode)
Definition
Indicates whether the object's audio or video data has been processed to achieve a fixed (constant) or a variable bit rate.
Controlled Vocabulary
fixed; variable
Repeatable
N





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N





Source Metadata


Name
carrierDescription
Label
Carrier Description
Schema
rulib
Definition
Physical attributes of a carrier where type, format, and extent of carrier cannot be distinguished in a machine-readable manner, and thus cannot be mapped to more specific data elements.
Usage Note
Use only when type, format, and extent of carrier cannot be distinguished in a machine-readable manner, and thus cannot be mapped to more specific data elements. Used to map data elements from one schema to another, when the elements are provided in a string and cannot be readily distinguished from one another The MARC 300 field is a case in point.
Example(s)
10 reels of 10 : sd., col. ; 35 mm. safety print.
Repeatable
Y





Source Metadata


Name
composition
Label
Composition
Schema
rulib
Definition
The material from which the wire itself is made. If stockBrand is Webster, composition is stainless steel.
Controlled Vocabulary
stainless steel; Other
Repeatable
N





Source Metadata


Section: Condition Evaluation Event

Name
conditionEvaluationEvent
Schema
rulib
Definition
A parent element for all elements comprising the Condition Evaluation Event. The Condition Evaluation Event elements, taken together, describe any action occurring in a particular place and time that pertains to a condition evaluation of the resource. Record preservation and conservation activities as preservation events. The Condition Evaluation Event subelements include:
ID
Type [of event]
Label [event name]
Place
Date & Time
Detail [note]
Rating
Characteristics
Associated Entity
   Identifier
   Name
   Role
   Affiliation
   Reference
   Detail
Associated Object
   Identifier
   Type [of object]
   Relationship
   Name
   Reference
   Detail [note]
Usage Note
Use the Condition Evaluation Event elements to track the history of condition evaluations performed on the resource and/or when you wish to link the bibliographic record (the description of the resource) to supporting documentation of condition evaluations or information about an agent (e.g., archivist) related to the evaluation. The Condition Evaluation Event elements allow you to bring together in one place all the information about the resource's condition evaluation history. When there are multiple events of a single type, input each as a separate event.
Repeatable
Y
Name
conditionEvaluationEventID
Label
not applicable; system-supplied; does not appear on form
Schema
rulib
Definition
A system-supplied unique identifier for the event itself. The conditionEvaluationEventID is comprised of a value (the unique character string) and an authority attribute, which indicates the authoritative source for the identifier. The authority attribute is supplied by the system and does not appear on the form.
Usage Note
In a shared preservation environment, the identifier may be consortial rather than local. Currently this number is system-supplied.
Controlled Vocabulary
condition evaluation event 001, condition evaluation event 002, etc. [source: rulib]
Repeatable
N
Name
conditionEvaluationEventIDAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the Condition Evaluation Event ID.
Usage Note
The conditionEvaluationEventIDAuthority is an attribute of the Condition Evaluation Event ID; it is supplied by the system and does not appear on the form.
Controlled Vocabulary
local [source: rulib]
Repeatable
N
Name
conditionEvaluationEventType
Label
Condition Evaluation Event - Type
Schema
rulib
Definition
The kind of condition evaluation event in the resource's lifecycle, such as condition evaluation before and after a repair procedure.
Controlled Vocabulary
Acquisition evaluation; Appraisal evaluation; Audit evaluation; Cataloging evaluation; Deaccession evaluation; Deposit evaluation; Donation evaluation; Exchange evaluation; Insurance evaluation; Post-loan evaluation; Pre-loan evaluation; Post-repair evaluation; Pre-repair evaluation; Sale evaluation [source: rulib]
Repeatable
N
Name
conditionEvaluationEventLabel
Label
Condition Evaluation Event - Label
Schema
rulib
Definition
A specific name for an event in the resource's lifecycle, supplied by the cataloger to provide more meaningful displays. Allows the organization to use its own local terminology in labeling an event. Should be succinct and descriptive.
Example(s)
Initial assessment at point of accession.
Repeatable
N
Name
conditionEvaluationEventPlace
Label
Condition Evaluation Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include building, address, city, state, country. Free-text, although the organization can choose to support country codes, TGN, etc.
Example(s)
Flemington (N.J.)
Brazil
Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
conditionEvaluationEventDateTime
Label
Condition Evaluation Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.
Format
Formatting is ISO 8601-W3C, i.e.:
YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
Year:
   YYYY (e.g., 1997)
Year and month:
   YYYY-MM (e.g., 1997-07)
Complete date:
   YYYY-MM-DD (e.g., 1997-07-16)
Complete date plus hours and minutes:
   YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
Complete date plus hours, minutes and seconds:
   YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
Complete date plus hours, minutes, seconds and a decimal fraction of a second:
   YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:
   YYYY = four-digit year
   MM = two-digit month (01=January, etc.)
   DD = two-digit day of month (01 through 31)
   hh = two digits of hour (00 through 23) (am/pm NOT allowed)
   mm = two digits of minute (00 through 59)
   ss = two digits of second (00 through 59)
   s = one or more digits representing a decimal fraction of a second
   TZD = time zone designator (Z or +hh:mm or -hh:mm)

Time zone offsets may be handled in either of two ways:
1. Times are expressed in local time, together with a time zone offset in hours and minutes. A time zone offset of "+hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes ahead of UTC (Coordinated Universal Time). A time zone offset of "-hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes behind UTC.
2. Times are expressed in UTC, with a special UTC designator ("Z").
Example(s)
1994-11-05T08:15:30-05:00 [method 1]
[corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time]
1994-11-05T13:15:30Z [method 2]
[corresponds to the same instant]
Repeatable
N
Name
conditionEvaluationEventDetail
Label
Condition Evaluation Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the condition evaluation event, such as a more detailed reason for the evaluation or a detailed description of condition.
Example(s)
Assessment of damages received in transit.
Existing damage prior to exhibition loan.
Repeatable
N
Name
conditionEvaluationEventRating
Label
Condition Evaluation Event - Rating
Schema
rulib
Definition
An indication of the resource's condition, on a five-point scale from 'excellent' to 'unrecoverable.'
Controlled Vocabulary
Excellent (mint or near mint condition); Good (stable, very usable); Fair (minimal to moderate deterioration, usable); Poor (damaged, unusable except for preservation transfer); Unrecoverable (cannot be preserved; should be removed from collection); Unknown [source: rulib]
Repeatable
N
Name
conditionEvaluationEventCharacteristics
Label
Condition Evaluation Event - Characteristics
Schema
rulib
Definition
Indicates any specific deviation from excellent condition.
Usage Note
Recommended when condition is listed as fair, poor, or unrecoverable.
Controlled Vocabulary
Film; Videotape; Videodisc; Audiotape; Optical disc; Analog disc; Cylinder; Wire recording. Sticky shed; Vinegar syndrome, detectable; Vinegar syndrome, serious; Vinegar syndrome, disastrous; Nitrate deterioration, detectable; Nitrate deterioration, serious; Nitrate deterioration, disastrous; Pop, crackle or hiss; Sound distortion; Splicey; Brittle; Warped; Scratched; Shrunken; Mold; Other [source: rulib]
Photographic. Bleeding ink; Broken, cracked; Bubbling, crystallizing; Edge wear; Emulsion peeling; Impression (by writing); Nitrate deterioration, detectable; Nitrate deterioration, serious; Nitrate deterioration, disastrous; Odor; Piece missing; Paper stuck; Silvering; Spotting; Tape masking; Vinegar syndrome, detectable; Vinegar syndrome, serious; Vinegar syndrome, disastrous; Water damage, mild to moderate; Water damage, severe; Warping; Mold; Other [source: rulib]
Text or graphic (paper). Case loose/separated from text; Damaged spine; Detached boards; Brittle paper; Loose pages; Stained; Handwriting or highlighting; Missing pages; Split textblock; Torn pages; Tape on pages; Tape on spine or cover; Stamps, labels or watermarks; Bookplate; Torn jacket; Missing jacket; Library pocket; Foxing; Fading; Edge wear; Mold; Pest damage; Unreadable, partial; Unreadable; Water damage, mild to moderate; Water damage, severe; Rust [source: rulib]
Three-dimensional object. Ripped; Chipped; Broken, Cracked; Coming apart; Glue repair; Patched; Stained; Faded; Rusted; Pest damage; Missing pieces; Mold; Water damage, mild to moderate; Water damage, severe; Other [source: rulib]
Repeatable
Y
Name
conditionEvaluationEventAssociatedEntity
Group Label
Condition Evaluation Event - Associated Entity
Schema
rulib
Definition
A parent element for all elements pertaining to an entity (person, corporate body, or conference) associated with the condition evaluation event. For example, the insurance company to which an insurance evaluation is submitted might be the agent associated with an Insurance evaluation event. The Associated Entity subelements of a Condition Evaluation Event include:
Identifier
Name
Role
Affiliation
Reference
Detail
Usage Note
Use the Associated Entity elements when you wish to link the bibliographic record (the description of the resource) to information about agents associated with a condition evaluation. Linking information about associated agents (and related objects; see below) allows you to bring together in one place all the information about a resource's condition assessments.
Repeatable
Y
Name
conditionEvaluationEventAssociatedEntityIdentifier
Label
Condition Evaluation Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated entity and distinguishes it from others. The conditionEvaluationEventAssociatedEntityIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied.
Example(s)
500045890
nr 98021052
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityIdentifierType
Label
Condition Evaluation Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Condition Evaluation Event Associated Entity (global or local). A global identifier will reference an authority or biographical record intended to globally identify the agent, such as the LC Name Authority File record or a ULAN record maintained by the Getty.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityName
Label
Condition Evaluation Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the condition evaluation event.
Usage Note
Use the authoritative version of name, as found in an authority file, if possible, e.g. Agnew, Grace or Hunter Museum.
Format
In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Einstein, Daniel, 1951-
Ringling Museum of the Circus
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityRole
Label
Condition Evaluation Event - Associated Entity - Role
Schema
rulib
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event. For example, an 'appraisal evaluation' type of condition evaluation event might be associated with an agent whose role is 'appraiser.'
Usage Note
Choose the single most specific role appropriate for the event type. For example, for a donation event, choose the role of 'donor' for the person donating the material, even if that person performs other roles in other events or contexts. If an agent plays more than one role in the event, select the most prominent or important role and document the other role(s) in the associatedEntityDetail element (below).
Controlled Vocabulary
Auditor, Appraiser; Archivist; Borrower; Conservator; Contractor; Consultant; Digitizer; Digitizing Agency; Inspector; Insurer; Lender; Preservation firm; Purchaser; Restorer; Other [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityAffiliation
Label
Condition Evaluation Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Select the most specific term appropriate for the event type.
Format
In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityReference
Label
Condition Evaluation Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent. May be a reference to an authority record, organization website, biographical record or other record associated with identifying and documenting the entity.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
conditionEvaluationEventAssociatedEntityDetail
Label
Condition Evaluation Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated agent, often indicating the agent's role or association within the event.
Example(s)
The appraiser recommended by the original donor.
Repeatable
N
Name
conditionEvaluationEventAssociatedObject
Group Label
Condition Evaluation Event - Associated Object
Schema
rulib
Definition
A parent element for all elements pertaining to an object associated with the condition evaluation event. Usually the object will be a document. For example, the insurance policy covering a collection of resources might be an object associated with an Insurance evaluation event. The Associated Object subelements of a Condition Evaluation Event include:
Identifier
Type
Relationship
Name
Reference
Detail
Usage Note
Use the Associated Object elements when you wish to link the bibliographic record (the description of the resource) to supporting documentation. This document may be a digital supporting document, such as an appraisal report or photograph documenting existing damage to the resource, or other associated resource, such as a resource evaluated at the same time before an exhibition loan. This reference documents associations related to condition evaluation that may not be relevant to those who ultimately discover and use the resource for its information. Linking associated documents (and related agents; see above) allows you to bring together in one place all the information about a resource's condition.
Repeatable
Y
Name
conditionEvaluationEventAssociatedObjectIdentifier
Label
Condition Evaluation Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others. The conditionEvaluationEventAssociatedObjectIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the object repository or an authoritative number that is globally assigned, such as an ISBN. Otherwise, the number is system supplied.
Example(s)
10.1006/jmbi.1995.0238
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectIdentifierType
Label
Condition Evaluation Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Provenance Event Associated Object (global or local). A global identifier will generally be assigned and maintained by an agency tasked with maintaining a global registry. Examples include ISBN and DOI.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectType
Label
Condition Evaluation Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the condition evaluation event.
Controlled Vocabulary
Catalog; Correspondence; Document; Invoice; Label; Other; Policy; Procedure; Report; Research; Resource [source: rulib]
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectRelationship
Label
Condition Evaluation Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the "role" subelement for Associated Entity.
Controlled Vocabulary
Documents; Has Documentation; Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires; Other
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectName
Label
Condition Evaluation Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users.
Usage Note
Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right. Should be descriptive and succinct.
Example(s)
Insurance policy, Alright Insurance Co.
Handwritten condition label applied by donor.
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectReference
Label
Condition Evaluation Event - Associated Object - Reference
Schema
rulib
Definition
URL or other locator for information about the object. The associatedObjectReference is comprised of a value and a type attribute.
Example(s)
http://www.myarchive.org/inspection_reports/20081112
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectReferenceType
Label
Condition Evaluation Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of reference (physical or digital). This may be a URL that links to a digital representation of the object or a locator (such as a shelving locator) to a physical object. This may also be a resolvable reference to a metadata surrogate for the associated object.
Controlled Vocabulary
physical; digital
Repeatable
N
Name
conditionEvaluationEventAssociatedObjectDetail
Label
Condition Evaluation Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or association of the associated object within the event.
Example(s)
Condition evaluation prepared prior to cross-country shipment.
Repeatable
N





Source Metadata


Name
conditionEvaluationNote
Label
Condition Evaluation Note
Schema
rulib
Definition
A free-text description or explanatory note concerning condition.
Usage Note
Use this field to record any additional information about the condition which is not appropriate for, or specific to, any of the other condition evaluation event elements.
Example(s)
Splices on reel 3 were sewn with thread.
Repeatable
N





Source Metadata


Name
deviation
Label
Deviation
Schema
rulib
Definition
Any deviation from the physical characteristics of the resource as originally created, published, released, or broadcast, but excluding deviations attributable to damage. Record information about condition or damage in the "conditionEvaluationEvent" element.
Controlled Vocabulary
Incomplete; Black and white copy of color subject; Modern color processing of hand colored, tinted, or toned original; Sound speed copy of silent film speed subject; Scanned copy of widescreen subject; Titles removed or missing; Intertitles removed or missing; Commercials removed or missing; Subtitles or captioning added; Subtitles or captioning removed; Dubbed sound track added; Dubbed sound track removed; Visible time code; Watermarked; Other
Repeatable
Y





Source Metadata


Name
diameter
Label
Diameter
Schema
AES 4.4.2.1.2.8 (diameter)
Definition
For discs, the distance between two opposite points on the edge of the object. By definition, a line drawn between these two points will pass through the center of the object.
Controlled Vocabulary
Videodisc. 8 cm.; 12 cm.; 25 cm.; 30 cm.; Other
Analog disc. 5.5 inches; 7 inches; 8 inches; 10 inches; 12 inches; 16 inches; 20 inches; Other
Optical disc. 12 cm. (5-1/4 inches); Other
Cylinder. 2-1/4 inches; 5 inches
Repeatable
N





Source Metadata


Name
digitalCharacteristicsFrame
Group Label
Frame
Schema
rulib
Definition
Frame is a parent element for two subelements indicating the size of the video frame: Height and Width. In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N
Name
digitalCharacteristicsFrameHeight
Label
Frame - Height
Schema
rulib
Definition
The height, in pixels, of the video frame.
Format
Positive integer
Example(s)
Repeatable
N
Name
digitalCharacteristicsFrameWidth
Label
Frame - Width
Schema
rulib
Definition
The width, in pixels, of the video frame.
Format
Positive integer
Example(s)
Repeatable
N





Source Metadata


Name
digitalPropertiesNote
Label
Digital Characteristics - Digital Properties Note
Schema
rulib
Definition
A free text description or explanatory note about the digital characteristics of the resource. In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N





Source Metadata


Name
Dimensions [Anchor] Applies to: three-dimensional object Label: Dimensions
Schema
rulib
Definition
The measurements of the object being described
Format
Format as H x W x D, followed by an abbreviated unit of measure, e.g., in., cm. User positive integers, rounding up. Height is the longest dimension of the object; width is the second longest, depth is the shortest.
Example(s)
12 x 12 x 8 in.
Repeatable
N





Source Metadata


Name
duration
Group Label
Duration
Label
Value
Schema
AES 5.3.1 (duration)
Definition
The total length of time that the image or audio signal lasts, expressed as a timecode.
Usage Note
Record the total duration for the content being described. For example, a title consisting of two videocassettes, each 60 minutes in duration would have a duration of two hours, or 02:00:00:000/1000.

A note on duration and extent for time-based media: For film, video, and audio, the duration of the content is recorded twice. Because the duration of the content, often expressed in minutes, pertains to the intellectual work itself (as opposed to a particular manifestation of it on videotape or in a digital file), it is recorded first in descriptive metadata, as "extent". (Information about a particular manifestation of the work is recorded in source or technical metadata.) In descriptive metadata, a film's extent might be described as "99 minute(s)."

Second, the duration of a particular manifestation is described in source or technical metadata as a timecode, in the "duration" element. For example, a title consisting of two videocassettes, each 60 minutes in duration, would have a duration of two hours, or 02:00:00:000/1000. (Do not confuse this timecode value with the actual timecode found on the physical piece; information about that timecode, such as type of timecode and how it is recorded on the media, is recorded in the "timeCode" element.)

The extent of the physical item, in terms of physical pieces, is recorded in the "extent" elements, in source metadata. For example, "2 videocassette(s)."

The actual length (linear measure) of the physical piece is recorded in the "length" element, in source metadata. For example, "232 ft."

For digital video and audio, the breakdown of content, in terms of segment start and stop times, is handled in the structure map.
Example(s)
01:35:00:000/1000
Repeatable
N





Source Metadata


Name
extent
Group Label
Extent
Definition
Describes the extent of the object in terms of the physical components or units of the object. Extent is the parent element for two subelements: Value (a positive integer) and Unit (unit of measure, e.g., 'page(s)'). The subelements combine to provide the physical extent, or number of meaningful components, of the object.
Repeatable
N
Name
extentValue
Label
Extent - Value
Schema
rulib
Definition
The number of physical units comprising the object.
Usage Note
The integer recorded here is designed to precede the extent Unit in public displays, resulting in a statement such as:
5 page(s)
3 film reel(s)
2 videocassette(s)
Format
Arabic numeral, positive integer.
Example(s)
1
Repeatable
N
Name
extentUnit
Label
Extent - Unit
Schema
rulib
Definition
Usually, a material designation which more specifically describes the measurable unit of physical object within the broader structure type ("source type") of film, videotape, etc.
Usage Note
The term recorded here is designed to follow the extent value in public displays, resulting in a statement such as:
3 film reel(s)
2 videocassette(s)
55 page(s)
1 piece(s)
Controlled Vocabulary
Photographic. negative(s); transparency(ies); print(s)
Film. film reel(s); film cartridge(s); film cassette(s) [source: AACR2]
Videotape. videocartridge(s); videocassette(s); videoreel(s) [source: AACR2]
Videodisc. videodisc(s) [source: AACR2]
Audiotape. audiocassette(s); audioreel(s); audiocartridge(s) [source: rulib]
Optical disc. CD(s) (compact disc); DVD Audio(s) [source: rulib]
Analog disc. analog disc(s) [source: rulib]
Cylinder. cylinder recording(s) [source: rulib]
Wire recording. wire recording(s) [source: rulib]
Text or graphic (paper). page(s); plate(s) [source: rulib]
Three-dimensional object. piece(s) [source: rulib]
Repeatable
N





Source Metadata


Name
pictureQualities
Group Label
Picture Qualities
Schema
rulib
Definition
The Picture Qualities element describes the specific characteristics of the picture, including the process used to create those characteristics. Picture Qualities is a parent element for eight subelements. Not all subelements are used for all source types. Subelements are:
Aspect ratio (with "type" attribute) [film; videotape; videodisc]
Color [film; videotape; videodisc]
Color process [film]
Signal format [videotape; videodisc]
Resolution [videotape; videodisc]
Analog Video Data Encoding [videodisc]
Structure [videotape; videodisc]
Frame rate [videotape; videodisc]
Repeatable
N
Name
pictureQualitiesAspectRatioValue
Label
Picture Qualities - Aspect Ratio
Schema
rulib
Definition
For a single frame of a moving image, the proportional relationship between image width and height.
Controlled Vocabulary
4:3; 4:3 (16:9 letterbox); 4:3 (16:9 anamorphic); 16:9; 5.5:3; 7:3 (Panavision or Conemascope); 2.35:1; 1.85:1 [source: rulib]
Repeatable
Y
Name
pictureQualitiesAspectRatioType
Label
Picture Qualities - Aspect Ratio Type
Schema
rulib
Definition
Indicates whether the aspect ratio pertains to the image as it was shot (captured), or the image as it was intended to be viewed (for example, when projected).
Controlled Vocabulary
capture; presentation [source: rulib]
Repeatable
Y
Name
pictureQualitiesColor
Label
Picture Qualities - Color
Schema
rulib
Definition
The color characteristics of the resource. For specific color processes used for motion picture film (Kodacolor, Technicolor, etc.), use the "colorProcess" element.
Controlled Vocabulary
Film. black and white; black and white and color; black and white (tinted); black and white (tinted and toned); black and white (toned); black and white with color sequences; blue; color; color with black and white sequences; 2-color; 2-color IB; 3-color; 3-color IB; cyan; hand-colored; IB color; EC (color); EC (color), low-fade; green; lenticular color; magenta; red; sepia; stencil-colored; yellow; Other; not applicable [source: UCLA 26.1.4]
Photographic. Air brushed; Black and white; Black and white (tinted); Blue; Colored; Hand colored; Other; Sepia tone [source: rulib]
Videotape; Videodisc. black and white; color; black and white and color [source: rulib]
Repeatable
N
Name
pictureQualitiesColorProcess
Label
Picture Qualities - Color Process
Schema
rulib
Definition
The specific color process used in the making of a motion picture film.
Controlled Vocabulary
Film. Americolor; Brewster Color; Cinecolor; Cinemacolor; Cinecolorgraph; Color Film Process; Coloratura; Colorgraph; Colorvision; Cosmocolor; Douglass Color; Dunning Color; Eastman Color; Eastman Low-Fade (l.p.p.); Eastman Low-Fade (s.p.); Eastman Multilayer Stripping Film; Ektachrome; Ferrania Color; Fox Nature Color; Fujicolor; Fullcolor; Gaspar Color; Gevacolor; Gilmore color; Harriscolor; Keller-Dorian Color; Kelley Color; Kesda Color; Kinemacolor; Kislyn Color; Kodachrome [early 2-color process]; Kodacolor; Kodachrome [3-color process]; Magnachrome; Magnacolor; Morgana; Multicolor; Opticolor; Panacolor; Panchromotion; Photocolor; Polacolor; Polychromide; Prizma Color; Rotocolor; Sennett Color; Supercinecolor; Technicolor [2-color additive process]; Technicolor [2-color subtractive process]; Technicolor [2-color IB process]; Technicolor [3-color IB process]; Telco Color; Thomascolor; 3M Color; Trucolor [2-color process]; Trucolor [3-color process, DuPont and Eastman]; Vitacolor; Warner-Powrie [source: UCLA]
Photographic. n/a; free-text.
Repeatable
Y





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Channels
Track Medium
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesChannels
Label
not applicable; does not appear on form
Schema
rulib
Definition
Channels is a parent element for two subelements: Number of Channels, and Channel Assignment. Channel Assignment has three attributes: Channel Number, Left-Right Position, and Front-Rear Position. The Channels elements describe the audio streams present on the resource, such as the number and position of channels.
Repeatable
Y
Name
soundQualitiesChannelsNumChannels
Label
Sound Qualities - Number of Channels
Schema
AES 4.4.15.3.3 (numChannels)
Definition
The number of audio streams present in the resource.
Format
Arabic numeral; non-negative integer between 1 and 48.
Example(s)
2
Repeatable
N
Name
soundQualitiesChannelsChannelAssignment
Label
not applicable; does not appear on form
Schema
AES 4.4.16.3.6.2 (channelAssignment)
Definition
Channel Assignment is a parent element for three attributes: Channel Number, Left-Right Position, and Front-Rear Position. Channel Assignment shall be used to indicate the area of the audio sound stage occupied by the audio stream.
Repeatable
N
Name
soundQualitiesChannelsChannelNumber
Label
Sound Qualities - Channel (for Left-Right)
or
Sound Qualities - Channel (for Front-Rear)
Schema
AES 4.4.15.3.6.2.2 (channelNum)
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the channelNum attribute based on the described audio object. For example, when describing a 24-track tape, the first channelNum would be 1. In the case of digital file-based audio objects, the first channelNum should be 0.
Format
Arabic numeral; non-negative integer.
Example(s)
1
Repeatable
N
Name
soundQualitiesChannelsLeftRightPosition
Label
Sound Qualities - Left-Right Position
Schema
AES 4.4.15.3.6.2.3 (leftRightPosition)
Definition
The pan position within the audio sound stage that the stream should nominally occupy during audio playback within the left-right axis. For panning within a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; decimal
Example(s)
-100.0
+100.0
Repeatable
N
Name
soundQualitiesChannelsFrontRearPosition
Label
Sound Qualities - Front-Rear Position
Schema
AES 4.4.15.3.6.2.4 (frontRearPosition)
Definition
A number indicating the pan position within the audio sound stage that the stream should nominally occupy during audio playback within the front-back axis. Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; non-negative decimal
Example(s)
0.0
200.0
Repeatable
N
Name
soundQualitiesTrackMedium
Label
Sound Qualities - Track Medium
Schema
rulib
Definition
The type of sound found on the resource (optical, magnetic, digital, etc.)
Controlled Vocabulary
digital optical sound (SDDS, DTS, etc.); optical sound; optical sound (variable density); optical sound (single variable area); optical sound (dual variable area); optical sound (multiple variable area); optical sound (unilateral); magnetic sound; magnetic sound (single stripe); magnetic sound (three stripe); magnetic sound (full coat); magnetic optical; unknown; Other
Repeatable
Y
Name
soundQualitiesTrackLayout
Label
Sound Qualities - Track Layout
Schema
rulib
Definition
The format of the audio tracks.
Controlled Vocabulary
1 (full track); 2 (half track); 3; 4 (quarter track); 5; 6; 8; 12; 16; 24; 32; 48; Other
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N
Name
soundQualitiesNoiseReduction
Label
Sound Qualities - Noise Reduction
Schema
rulib
Definition
Any inherent noise reduction processing that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
Film, Videotape. Dolby A; Dolby SR; DBX Type I; DBX Type II; Ultra Stereo; unknown; Other
Videodisc; Audiotape. Dolby A; Dolby B; Dolby C; Dolby S; Dolby SR; DBX; flat; Other; none
Analog disc. Dolby A; DBX; flat; Other; none
Repeatable
N
Name
soundQualitiesEqualization
Label
Sound Qualities - Equalization
Schema
AES 4.4.16.4.12 (equalization)
Definition
Indicates any inherent equalization curve that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
AES; NAB; RIAA; FFRR; FFSS; IECI; CCIR; Ortho Acoustic; flat (no curve)
Repeatable
N





Source Metadata


Name
timeCode
Group Label
Time Code
Schema
rulib
Definition
Time Code is a parent element for one or two subelements, depending on the source type. All source types to which Time Code applies include subelement "type" to indicate the kind of timecode used. For videotape, videodisc, audiotape, andoptical disc, Time Code has a second subelement, "recordMethod". A time code is a sequence of numeric codes generated at regular intervals, typically by a timing system, for the purposes of synchronization or logging. For motion picture film, edge codes and Keykode are variations of time code which uniquely identify frames in a film stock. These are letters, numbers and symbols placed at regular intervals along the edge of 35 mm and 16 mm film to allow for frame-by-frame specific identification. [wikipedia, adapted]
Repeatable
N
Name
timeCodeType
Label
Time Code - Code Type
Schema
rulib
Definition
The specific kind of timecode.
Controlled Vocabulary
Simple timecode, SMPTE nondrop frame, SMPTE drop frame; keykode; barcode [source: rulib]
Repeatable
N





Source Metadata


Name
format
Label
Format
Schema
AES 4.4.1
Definition
Ideally, the standard recognized name for the format of the object. In any case, a material designation which more specifically describes the type of physical object within the broader structure type ("source type") of photographic, three-dimensional object, etc. For example, sourceType "three-dimensional object" is more specifically described here as either a 'manmade object' or 'naturally occurring artifact.' Film is described here in terms of the specific element (original track negative, kinescope print, etc.). For videotape; videodisc; audiotape; optical disc; analog disc; cylinder; and wire recording: this field is intended to allow the inputter to readily identify a format by visual inspection, with the system populating certain physical description fields based on the selection. This reduces inputting errors and effort. For example, a value of "78 rpm" for the analogDisc source type could populate the shape, diameter, soundField, noiseReduction, speedDesignated, grooveOrientation, and grooveCreationMethod elements. Controlled vocabularies are in development for some media types. Use free-text if no controlled vocabulary is provided below.
Controlled Vocabulary
Film. answer print; color reversal intermediate; composite duplicate negative; composite master positive; composite original negative; composite original positive; composite reversal original; composite work print; double system magnetic track element; double system picture element print; duplicate magnetic track; duplicate picture negative; duplicate picture positive; duplicate track negative; duplicate track positive; internegative; interpositive (color); kinescope print; kinescope picture positive; kinescope duplicate picture negative; magnetic track; magnetic track positive; original picture negative; original track negative; original track positive; paper positive; paper negative; picture master positive (b&w); picture positive work print; picture work print; preprint; print; re-recorded track negative; re-recorded track positive; re-recorded magnetic track; reversal original; reversal print; successive exposure negative; successive exposure picture master positive; sync magnetic track; track master positive; track positive; work print; work magnetic track; work track; work track negative; work track positive [adapted from AMIM2 and UCLA FATA]
Photographic. Photoprint (direct positive); Photoprint from negative; Photographic negative; Slide/transparency [source: rulib]
Text or graphic (paper). book; manuscript; newsprint; journal; map; plate [source: rulib]
Three-dimensional object. Manmade object; Naturally occurring artifact or biofact; Combination [source: rulib]
Repeatable
Y





Source Metadata


Name
frame
Group Label
Frame
Schema
rulib
Definition
Frame is a parent element for subelements Height and Width, which together describe the size of the frame.
Repeatable
Y
Name
frameHeight
Label
Frame - Height
Schema
rulib
Definition
The vertical dimension; the distance from the bottom of the object to the top, inclusive of an integral border or mount, but exclusive of the outer container. If the object has no clear top or bottom, consider the longer dimension to be the height.
Format
Give the height of the object in centimeters, to the next whole centimeter up. Abbreviate centimeters as cm.
Example(s)
22 cm.
Repeatable
Y
Name
frameWidth
Label
Frame - Width
Schema
rulib
Definition
The horizontal dimension; the distance from one side of the object to the other, inclusive of an integral border or mount, but exclusive of the outer container. If the object has no clear top or bottom, consider the shorter dimension to be the width.
Format
Give the width of the object in centimeters, to the next whole centimeter up. Abbreviate centimeters as cm.
Example(s)
25 cm.
Repeatable
Y





Source Metadata


Name
gauge
Label
Gauge
Schema
AES 4.4.2.1.2.9 (gauge)
Definition
The width of the film stock or videotape. For photographic materials, the width of the original roll film from which the individual negative or print was cut.
Controlled Vocabulary
Photographic. 35 mm; roll film 616; roll film 620; roll film 220; roll film 135 [source: rulib]
Film. Standard 8mm; Super 8mm; 9.5mm; 16mm; Super 16mm; 28mm; 35mm; Super 35 (Superscope 235); 35mm 8-perf (VistaVision); 55mm; 65mm; Imax (15/70 and 8/70); 70mm; Other [source: MIC Archive Directory]
Videotape. 1/4-inch; 1/2-inch; 3/4-inch; 1-inch; 2-inch; 6.35mm; 8mm [source: Wheeler]
Audiotape. 1/8-inch; 1/4-inch; 1/2-inch; 1-inch; 2-inch [source: rulib]
Repeatable
N





Source Metadata


Name
grooveCharacteristics
Group Label
Groove Characteristics
Schema
rulib
Definition
grooveCharacteristics is a parent element for three subelements pertaining to the grooves of an analog disc or cylinder: grooveOrientation, grooveWidth, and grooveCreationMethod.
Repeatable
N
Name
grooveCharacteristicsGrooveOrientation
Label
Groove Characteristics - Orientation
Schema
AES 4.4.16.4.7 (grooveOrientation)
Definition
Indicates whether audio object's groove is LATERAL or VERTICAL. Analog discs with speeds of 33-1/3 rpm or 78 rpm have a lateral groove orientation. Cylinders have a vertical groove orientation.
Controlled Vocabulary
Analog disc. lateral; vertical
Cylinder. vertical
Repeatable
N
Name
grooveCharacteristicsGrooveWidth
Label
Groove Characteristics - Width
Schema
AES 4.4.16.4.8 (grooveWidth)
Definition
Indicates the width of the grooves on an audio object.
Controlled Vocabulary
Analog disc. 25.4 micrometers; Other
Cylinder. 100 threads per inch; 150 threads per inch; 200 threads per inch; Other
Repeatable
N
Name
grooveCharacteristicsGrooveCreationMethod
Label
Groove Characteristics - Creation Method
Schema
AES 4.4.16.4.9 (grooveCreationMethod)
Definition
Indicates whether a groove was DIRECT_CUT or created through an INJECTION_MOULDING process. Analog discs with speeds of 33-1/3 rpm, 45 rpm, or 78 rpm are injection or press molded.
Controlled Vocabulary
DIRECT_CUT; INJECTION_MOULDING [source: AES]
Repeatable
N





Source Metadata


Name
image
Group Label
Image
Schema
rulib
Definition
Image is a parent element for two subelements: shape and orientation. These subelements describe the object's contour and proper orientation for viewing.
Repeatable
N
Name
imageShape
Label
Image - Shape
Schema
rulib
Definition
The spatial contour of the object.
Controlled Vocabulary
Oval; Rectangle; Square; Other [source: rulib]
Repeatable
N
Name
imageOrientation
Label
Image - Orientation
Schema
rulib
Definition
The direction in which a rectangular image would be positioned for normal viewing: either Landscape (width exceeds height) or Portrait (height exceeds width).
Controlled Vocabulary
Landscape; Portrait; Other [source: rulib]
Repeatable
N





Source Metadata


Name
inscription
Group Label
Inscription
Schema
rulib
Definition
Inscription is a parent element for three subelements: location, type, and value. Together these subelements describe any annotation (usually a dedication or caption) written or engraved upon the object.
Repeatable
N
Name
inscriptionLocation
Label
Inscription - Location
Schema
rulib
Definition
The physical location (front or back) of the inscription upon the object.
Controlled Vocabulary
Photographic. front; verso [source: rulib]
Text or graphic (paper). title page; title page verso; frontmatter; backmatter; Other [source: rulib]
Repeatable
N
Name
inscriptionType
Label
Inscription - Type
Schema
rulib
Definition
The particular kind of inscription, such as an autograph, or a dedication.
Controlled Vocabulary
Autograph; Caption; Dedication; Other [source: rulib]
Repeatable
N
Name
inscriptionValue
Label
Inscription - Value
Schema
rulib
Definition
A free-text field to accommodate the actual content of the inscription, or an explanatory note.
Example(s)
There are two inscriptions, one by Osa Johnson, the other illegible. The first reads "For your next African adventure-Osa Johnson."

"To Lucious H. Beers, Esqr. With the compliments of Edward H. Ripley- Sept 1912."
Repeatable
N
Name
inscriptionNote
Label
Inscription - Note
Schema
rulib
Definition
A note to add more specific location information or to capture other information about the inscription.
Controlled Vocabulary
n/a; free-text
Example(s)
Inscription on bottom left corner;
Inscription obscures photograph information;
Inscription illegible
Repeatable
N





Source Metadata


Name
layerDetail
Group Label
Layer Detail
Schema
AES 4.4.2.1.1.2.2.1.1 (layerType)
Definition
Layer Detail is a parent element describing the physical properties, role, and order of the various layers of the media object. It contains the following attribute and subelements:
Type
Thickness
Composition
Role
Order
Usage Note
Each of the subelements is used once within each layerDetail instance to describe the layer. Multiple instances of layerDetail, with each subelement, will provide a complete description of all the layers of the object.
Repeatable
Y
Name
layerDetailType
Label
Layer Detail - Type
Schema
AES 4.4.2.1.1.2.2.1.1.3.1 (roleType)
Definition
The primary purpose served by a particular layer of the media.
Usage Note
Allows the cataloger to specify multiple layers, in order to provide characteristics of each, such as the thickness of an emulsion.
Controlled Vocabulary
Film. Top coat; Emulsion; Subbing; Base; Backing; Non-curl coating [source: NFSA, Integrated Publishing]
Videotape. Backcoat; Basefilm; Binder; Magnetic coating [source: Wheeler]
Videodisc. Base; Reflective layer; Protective layer
Audiotape. backcoatLayer; substrateMaterialLayer; binderLayer; oxideCoatingLayer [source: AES]
Optical disc. substrateMaterialLayer; binderLayer; reflectiveLayer; protectiveLayer [source: AES]
Analog disc. substrateMaterialLayer; fillerLayer; surfaceLayer [source: AES]
Cylinder. substrateMaterialLayer; fillerLayer; surfaceLayer [source: AES]
Repeatable
N
Name
layerDetailThickness
Label
not applicable; does not appear on form
Schema
AES 4.4.2.1.1.2.2.1.1.1 (thickness)
Definition
LayerDetailThickness is a parent element for subelements Value and Unit. The thickness of the described media layer, i.e., the distance through the layer. Thickness is comprised of a decimal numeral followed by one of the following units of measure: Mil(s) (thousandths of an inch); millimeter(s); centimeter(s); micrometer(s); inch(es).
Repeatable
N
Name
layerDetailThicknessValue
Label
Layer Detail - Thickness
Schema
rulib
Definition
Within the Layer Detail thickness dimension, the number of units of measure.
Usage Note
To describe fractional values, prefer a decimal numeral unless common usage dictates otherwise ('3.5 mils' not '3-1/2 mils'). Use metric system measurements where practical. The term recorded here is designed to precede the Layer Detail Thickness Unit in public displays, resulting in a statement such as: 5 micrometer(s)
Format
Arabic numeral.
Example
5
Repeatable
N
Name
layerDetailThicknessUnit
Label
Layer Detail - Thickness Unit
Schema
rulib
Definition
The unit of measure used to describe the thickness of a layer.
Usage Note
The term recorded here is designed to follow the Layer Detail Thickness Value in public displays, resulting in a statement such as:
25 micrometer(s)
16.2 micrometer(s)
Controlled Vocabulary
mil(s) (thousandths of an inch); millimeter(s); centimeter(s); micrometer(s); inch(es)
Repeatable
N
Name
layerDetailComposition
Label
Layer Detail - Composition
Schema
AES 4.4.2.1.1.2.2.1.1.2 (composition attribute of layerType)
Definition
The makeup of the described media layer, such as 'nitrate' for the base layer of film.
Format
Input as free-text string except for sourceType Film when layerDetail type=base
Controlled Vocabulary
(only used for "sourceType"=Film when "layerDetailType"=base). nitrate; mixed (safety and nitrate); safety (undetermined); safety acetate (undetermined); safety (diacetate); safety (triacetate); safety (polyester); safety (mixed safety base, no nitrate); safety (unknown); paper; Other; unknown
Repeatable
N
Name
layerDetailRole
Label
Layer Detail - Role
Schema
AES 4.4.2.1.1.2.2.1.1.3 (role attribute of layerType)
Definition
The primary purpose the media layer serves in the overall media object, such as support layer, data layer, or protective layer.
Controlled Vocabulary
Film. Label layer; Protective layer; Recording layer; Support layer
Videotape. Label layer; Protective layer; Recording layer; Support layer
Videodisc. Label layer; Protective layer; Recording layer; Support layer
Audiotape, Optical disc, Analog disc, Cylinder. LABEL_LAYER; PROTECTIVE_LAYER; DATA_LAYER; PROTECTIVE_DATA_LAYER; SUPPORT_LAYER [source: AES]
Repeatable
N
Name
layerDetailOrder
Label
Layer Detail - Order
Schema
AES 4.4.2.1.1.2.2.1.1.4 (order attribute of layerType)
Definition
An integer indicating where the described media layer exists within the layered media object sandwich. Generally, layered media objects consist of either a mirrored layer structure, where a core exists in the center of the object with layers added to each side , or as a non-mirrored layer structure where a substrate or backing layer exists on one side of the object, with additional layers added in one direction only. In both cases the primary substrate layer shall be defined with an order of 0. All layers added on top of the substrate layer shall have their order incremented in steps of 1 according to the place within the overall layer sandwich that they occur. All layers beneath the primary substrate shall have their order decremented in steps of 1 according to the place within the overall layer sandwich that they occur.
Format
Integer
Repeatable
N





Source Metadata


Name
leafAttachment
Label
Leaf Attachment
Schema
rulib
Definition
Method by which the leaves of a bound object are attached.
Controlled Vocabulary
Glued; Loose (flat); Loose (rolled); Oversewn; Signature [source: rulib]
Repeatable
N





Source Metadata


Name
length
Group Label
Length
Schema
AES 4.4.2.1.2.10 (length)
Definition
Length is a parent element for subelements Value (a positive integer) and Unit (unit of measure, e.g., 'feet'). The measure of the object along its longest dimension.
Usage Note
Record the total length of the object itself, from end to end. For example, a film consisting of three 1000-foot reels would have a length of 3000 feet. Describe a cylinder in terms of its length from end to end. Otherwise, measure only that part of the object carrying the audio signal or image (the tape, wire, or strip of film), i.e., the length of the tape unwound from the cassette, the length of the wire unwound from the spool. When it is desirable to record an exact length of an object using two units of measure, repeat this element, for example, '25 feet, 8 frames.' For moving image or audio objects contained within an integral shell (cartridge, cassette) record the length of the shell in the shellDimensions element. Record dimensions of non-integral containers (jewel case, film can) in the outerContainer element.
Repeatable
N
Name
lengthValue
Label
Length - Value
Schema
AES
Definition
Within the length dimension, the number of units of measure.
Usage Note
The term recorded here is designed to precede the Length Unit in public displays, resulting in a statement such as:
25 feet, 8 frame(s)
775 meter(s)
Format
Arabic numeral, positive integer.
Repeatable
Y
Name
lengthUnit
Label
Length - Unit
Schema
AES
Definition
The unit of measure used in describing the length of an object.
Usage Note
Use metric system measurements where practical. The term recorded here is designed to follow the length value in public displays, resulting in a statement such as:
25 feet, 8 frame(s)
770 meter(s)
Controlled Vocabulary
Film. feet; meters; frames
Videotape; Audiotape; Wire recording. feet; meters; inches; centimeters; millimeters
Cylinder. inches; centimeters; millimeters
Repeatable
Y





Source Metadata


Section: Local Bib ID

Name
localBibID
Schema
rulib
Definition
A local bibliographic identifier, or unique character string which identifies the bibliographic (catalog) record in a particular computer-based system. The localBibID is comprised of a value and a type attribute. Do not confuse with the item's own unique identifier, such as an accession, inventory, or call number; for those numbers, use "shelvingLocator".
Repeatable
Y
Name
localBibID
Label
Local Bib ID - Value
Schema
rulib
Definition
A unique character string that identifies the bibliographic (catalog) record in a particular computer-based system.
Usage Note
The local Bib ID must be a persistent number, i.e., one that does not change over time.
Example(s)
MICUC00035998
ocm27359350
NJRG83-S1517
Repeatable
Y
Name
localBibIDType
Label
Local Bib ID - Type
Schema
rulib
Definition
The kind of identifier (a local number, an OCLC record number, etc.).
Controlled Vocabulary
OCLC; RLIN; UNID; OtherGlobal; Local [source: rulib]
Repeatable
Y





Source Metadata


Name
medium
Group Label
Medium
Label
Medium
Schema
rulib
Definition
The physical medium of which the object is composed. For photographic materials, Medium is the photographic process used to create the image. For text, graphic, and three-dimensional objects, Medium indicates the material of which the object is composed.
Controlled Vocabulary
Three-dimensional object. Stone; Wood; Clay; Cloth; Leather; Glass; Bone; Paper: Metal; Fur; Plastic; Mixed media; Other
Photographic (NOTE: in Release 1.0. all terms have been consolidated into a single list, regardless of the value in the 'format' field.).
  • If format = Photoprint (direct positive): Daguerrotype (copper/silver-plated); Ambrotype (glass); Tintype/Ferrotype/Melainotype (iron, japanned back); Unknown [source: rulib]
  • If format = Photoprint from negative: Salted paper print (Uncoated paper); Platinotype (Uncoated paper); Cyanotype (Uncoated paper); Unknown (Uncoated paper); Albumen print (Coated paper); Carbon print (Coated paper); Woodburytype (Photoglypty) (Coated paper); Collodion print (Coated paper); Gelatin POP print (Coated paper); Gelatin DOP print (Coated paper); Unknown (Coated paper) [source: rulib]
  • If format = Photographic negative: Acetate; Glass plate; Nitrate; Gelatin; Plastic; Unknown [source: rulib]
  • If format = Slide/transparency: Slide, transparency [source: rulib]
Text or graphic (paper). Coated; Leather; Linen; Newsprint; Onionskin; Pulp; Other; Leather; Cloth; Cardboard; Paper [source: rulib]
Repeatable
N





Source Metadata


Name
mount
Label
Mount
Schema
rulib
Definition
For moving images and audio recordings, a temporary support used to hold the media, and which is not an integral part of the media, such as a hub (for audiotape), a core, or a reel. Videotape is generally not associated with a mount. A mount is designed for temporary use and can be changed without difficulty. Do not confuse with shell, a non-removable enclosure such as the cartridge or cassette that holds a length of audiotape. Do not confuse with outerContainer, which is the enclosure housing media or the media in its shell, such as a film can, a CD jewel case, the sleeve of a record album, or a cardboard carton used to hold multiple videocassettes.
Controlled Vocabulary
Film. core (plastic)-2 inch; core (plastic)-3 inch; core (wooden)-2 inch; core (wooden)-3 inch; reel (plastic); reel (metal); Other; none [source: rulib]
Audiotape. large hub (NAB); small hub; pancake; Other
Wire recording. large reel (3-3/4 inch diameter); small reel (2-3/4 inch diameter); none; Other
Repeatable
N





Source Metadata


Name
digitalCharacteristicsSampling
Group Label
Sampling
Schema
rulib
Definition
Sampling is a parent element for three subelements pertaining to the analog-to-digital conversion process, wherein a continuous audio or video signal is analyzed and converted to digital samples.

Sampling subelements are for digital video formats are: samplingSize bitsPerSample wordSize

Sampling subelements for digital audio formats are: samplingRate bitsPerSample wordSize

In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N
Name
digitalCharacteristicsSamplingSamplingRate
Label
Sampling - Sampling Rate
Schema
rulib
Definition
Number of samples per second (kHz) for a single channel of audio.
Controlled Vocabulary
8 kHz; 11 kHz; 21.5 kHz; 22.050 kHz; 32 kHz; 44.096 kHz; 44.1 kHz; 48 kHz; 88.2 kHz; 96 kHz; 192 kHz; Other
Repeatable
N
Name
digitalCharacteristicsSamplingBitsPerSample
Label
Sampling - Bits Per Sample
Schema
AES 4.4.16.4.3 (bitDepth)
Definition
The bit depth, or number of bits per sample for the audio or video content of the object. Note that some formats wrap a sample in a larger word size than required for the sample data itself. This element describes the actual number of bits of the sample, whereas wordSize describes the number of bytes used to contain the sample.
Controlled Vocabulary
Videotape, Videodisc. 8-bit; 16-bit; 24-bit; 32-bit; 48-bit
Audiotape; Optical disc. 8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; Other [source: rulib]
Repeatable
N
Name
digitalCharacteristicsSamplingWordSize
Label
Sampling - Word Size
Schema
AES 4.4.16.4.5 (wordSize)
Definition
Number of bytes used to represent a single audio or video sample, which generally maps to bits per sample. Files with a bit depth of 24 will usually be expressed as a 3-byte word size; however some applications may store 24-bit video in a 4-byte word.
Format
Positive integer
Example(s)
3
4
Repeatable
N





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesChannels
Label
not applicable; does not appear on form
Schema
rulib
Definition
Channels is a parent element for two subelements: Number of Channels, and Channel Assignment. Channel Assignment has three attributes: Channel Number, Left-Right Position, and Front-Rear Position. The Channels elements describe the audio streams present on the resource, such as the number and position of channels.
Repeatable
Y
Name
soundQualitiesChannelsNumChannels
Label
Sound Qualities - Number of Channels
Schema
AES 4.4.15.3.3 (numChannels)
Definition
The number of audio streams present in the resource.
Format
Arabic numeral; non-negative integer between 1 and 48.
Example(s)
2
Repeatable
N
Name
soundQualitiesChannelsChannelAssignment
Label
not applicable; does not appear on form
Schema
AES 4.4.16.3.6.2 (channelAssignment)
Definition
Channel Assignment is a parent element for three attributes: Channel Number, Left-Right Position, and Front-Rear Position. Channel Assignment shall be used to indicate the area of the audio sound stage occupied by the audio stream.
Repeatable
N
Name
soundQualitiesChannelsChannelNumber
Label
Sound Qualities - Channel (for Left-Right)
or
Sound Qualities - Channel (for Front-Rear)
Schema
AES 4.4.15.3.6.2.2 (channelNum)
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the channelNum attribute based on the described audio object. For example, when describing a 24-track tape, the first channelNum would be 1. In the case of digital file-based audio objects, the first channelNum should be 0.
Format
Arabic numeral; non-negative integer.
Example(s)
1
Repeatable
N
Name
soundQualitiesChannelsLeftRightPosition
Label
Sound Qualities - Left-Right Position
Schema
AES 4.4.15.3.6.2.3 (leftRightPosition)
Definition
The pan position within the audio sound stage that the stream should nominally occupy during audio playback within the left-right axis. For panning within a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; decimal
Example(s)
-100.0
+100.0
Repeatable
N
Name
soundQualitiesChannelsFrontRearPosition
Label
Sound Qualities - Front-Rear Position
Schema
AES 4.4.15.3.6.2.4 (frontRearPosition)
Definition
A number indicating the pan position within the audio sound stage that the stream should nominally occupy during audio playback within the front-back axis. Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; non-negative decimal
Example(s)
0.0
200.0
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N





Source Metadata


Name
timeCode
Group Label
Time Code
Schema
rulib
Definition
Time Code is a parent element for one or two subelements, depending on the source type. All source types to which Time Code applies include subelement "type" to indicate the kind of timecode used. For videotape, videodisc, audiotape, andoptical disc, Time Code has a second subelement, "recordMethod". A time code is a sequence of numeric codes generated at regular intervals, typically by a timing system, for the purposes of synchronization or logging. For motion picture film, edge codes and Keykode are variations of time code which uniquely identify frames in a film stock. These are letters, numbers and symbols placed at regular intervals along the edge of 35 mm and 16 mm film to allow for frame-by-frame specific identification. [wikipedia, adapted]
Repeatable
N
Name
timeCodeType
Label
Time Code - Code Type
Schema
rulib
Definition
The specific kind of timecode.
Controlled Vocabulary
Simple timecode, SMPTE nondrop frame, SMPTE drop frame; keykode; barcode [source: rulib]
Repeatable
N
Name
timeCodeRecordMethod
Label
Time Code - Record Method
Schema
rulib
Definition
The method used to record the timecode on the media object.
Controlled Vocabulary
longitudinal (LTC); vertical interval (VITC); Other [source: rulib]
Repeatable
N





Source Metadata


Name
outerContainer
Group Label
Outer Container
Schema
rulib
Definition
Outer Container is a parent element for three subelements describing the container(s) housing the resource: value, unit, and dimensions. The outer container is defined as a non-integral, easily removable enclosure such as a 35mm can, a cardboard box, or a jewel case, in contrast with a shell, defined as an integral, non-removable enclosure such as a cartridge or cassette. Outer container is described in terms of the number and type of containers, and their dimensions. It is recorded for its shelving implications. If there are multiple nested containers (for example, a cardboard box holding several film cans), describe both if you consider it important. Otherwise, describe the outermost container.
Repeatable
Y
Name
outerContainerValue
Label
Outer Container - Value
Schema
rulib
Definition
The number of outer (non-integral) containers holding the resource being described.
Usage Note
The integer recorded here is designed to precede the Outer Container type and (optionally) dimensions in public displays, resulting in a statement such as:
3 cartons (14 x 14 x 8 in.)
1 jewel case
Format
An Arabic numeral, positive integer.
Example(s)
2
Repeatable
Y
Name
outerContainerUnit
Label
Outer Container - Unit
Schema
rulib
Definition
The type of outer (non-integral) container holding the resource being described, e.g., 35mm film can; cardboard carton.
Controlled Vocabulary
Photographic. Album; Carousel; Cased; Framed; Matted; Mounted; Mylar; Roll; Rolled; Sheet; None; Other [source: rulib]
Videotape; Videodisc; Audiotape; Optical disc; Analog disc; Wire recording. Box (cardboard); box (metal); box (plastic); case; Other; sleeve [source: rulib]
Cylinder. Paperboard box (unlined); Paperboard box (integral cotton lining); Wooden spindle box; Rectangular spindle pasteboard box; Edison spindle box; Library of Congress cylinder paperboard carton; Gaylord Bros. archival box; ENHS archival cylinder box; Perforated tin box; Metal Edge WCB1 acid-free paperboard box; ARSC archival cylinder box [source: Klinger]
Text or graphic (paper). Album; Bound volume; Binder; Box; Case; Envelope; Folder; Mylar [source: rulib]
Three-dimensional object. Album or scrapbook; Box; Shadow box; Frame; Installation case; Matte; Mount; Pedestal; Other [source: rulib]
Repeatable
Y
Name
outerContainerDimensions
Label
Outer Container - Dimensions
Schema
rulib
Definition
The measurements of the outer (non-integral) container holding the resource being described.
Format
Format as H x W x D, followed by an abbreviated unit of measure, e.g., in., cm. Use positive integers, rounding up. Height is the longest dimension of the object; width is the second longest; depth is the shortest.
Example(s)
12 x 12 x 8 in. Repeatable: Y





Source Metadata


Name
pictureQualities
Group Label
Picture Qualities
Schema
rulib
Definition
The Picture Qualities element describes the specific characteristics of the picture, including the process used to create those characteristics. Picture Qualities is a parent element for eight subelements. Not all subelements are used for all source types. Subelements are:
Aspect ratio (with "type" attribute) [film; videotape; videodisc]
Color [film; videotape; videodisc]
Color process [film]
Signal format [videotape; videodisc]
Resolution [videotape; videodisc]
Analog Video Data Encoding [videodisc]
Structure [videotape; videodisc]
Frame rate [videotape; videodisc]
Repeatable
N
Name
pictureQualitiesColor
Label
Picture Qualities - Color
Schema
rulib
Definition
The color characteristics of the resource. For specific color processes used for motion picture film (Kodacolor, Technicolor, etc.), use the "colorProcess" element.
Controlled Vocabulary
Film. black and white; black and white and color; black and white (tinted); black and white (tinted and toned); black and white (toned); black and white with color sequences; blue; color; color with black and white sequences; 2-color; 2-color IB; 3-color; 3-color IB; cyan; hand-colored; IB color; EC (color); EC (color), low-fade; green; lenticular color; magenta; red; sepia; stencil-colored; yellow; Other; not applicable [source: UCLA 26.1.4]
Photographic. Air brushed; Black and white; Black and white (tinted); Blue; Colored; Hand colored; Other; Sepia tone [source: rulib]
Videotape; Videodisc. black and white; color; black and white and color [source: rulib]
Repeatable
N
Name
pictureQualitiesColorProcess
Label
Picture Qualities - Color Process
Schema
rulib
Definition
The specific color process used in the making of a motion picture film.
Controlled Vocabulary
Film. Americolor; Brewster Color; Cinecolor; Cinemacolor; Cinecolorgraph; Color Film Process; Coloratura; Colorgraph; Colorvision; Cosmocolor; Douglass Color; Dunning Color; Eastman Color; Eastman Low-Fade (l.p.p.); Eastman Low-Fade (s.p.); Eastman Multilayer Stripping Film; Ektachrome; Ferrania Color; Fox Nature Color; Fujicolor; Fullcolor; Gaspar Color; Gevacolor; Gilmore color; Harriscolor; Keller-Dorian Color; Kelley Color; Kesda Color; Kinemacolor; Kislyn Color; Kodachrome [early 2-color process]; Kodacolor; Kodachrome [3-color process]; Magnachrome; Magnacolor; Morgana; Multicolor; Opticolor; Panacolor; Panchromotion; Photocolor; Polacolor; Polychromide; Prizma Color; Rotocolor; Sennett Color; Supercinecolor; Technicolor [2-color additive process]; Technicolor [2-color subtractive process]; Technicolor [2-color IB process]; Technicolor [3-color IB process]; Telco Color; Thomascolor; 3M Color; Trucolor [2-color process]; Trucolor [3-color process, DuPont and Eastman]; Vitacolor; Warner-Powrie [source: UCLA]
Photographic. n/a; free-text.
Repeatable
Y





Source Metadata


Name
pageAcidity
Label
Page Acidity
Schema
rulib
Definition
Indicates the object's level of acidity.
Controlled Vocabulary
Acid-free; Low to medium acid content; High acid content [source: rulib]
Repeatable
N





Source Metadata


Name
physicalPropertiesNote
Label
Physical Properties Note
Schema
rulib
Definition
A free text description or explanatory note about the physical properties of the resource.
Example(s)
Non-Dolby with Academy filter.
A-wind.
Gamma 2.20, emulsion 5302.
16 mm. film on 35-32 mm. stock.
Repeatable
Y





Source Metadata


Section: Preservation Event

Name
preservationEvent
Schema
rulib
Definition
A parent element for all elements comprising the Preservation Event. The Preservation Event elements, taken together, describe any action occurring in a particular place and time that pertains to a preservation or conservation of the resource. Record condition inspection and evaluation activities as conditionEvaluation events. The Preservation Event subelements include:
ID
Type [of event]
Label [event name]
Place
Date & Time
Detail [note]
Outcome
Associated Entity
   Identifier
   Name
   Role
   Affiliation
   Reference
   Detail
Associated Object
   Identifier
   Type [of object]
   Relationship
   Name
   Reference
   Detail [note]
Usage Note
Use the Preservation Event elements to track the preservation history of the resource and/or when you wish to link the bibliographic record (the description of the resource) to supporting documentation of preservation activities or information about an agent (e.g., archivist) related to the preservation. The Preservation Event elements allow you to bring together in one place all the information about the resource's preservation and conservation history. When there are multiple events of a single type, input each as a separate event.
Repeatable
Y
Name
preservationEventID
Label
not applicable; system-supplied; does not appear on form
Schema
rulib
Definition
A system-assigned unique identifier for the event itself. The preservationEventID is comprised of a value (the unique character string) and an authority attribute, which indicates the authoritative source for the identifier. The authority attribute is supplied by the system and does not appear on the form.
Usage Note
In a shared preservation environment, the identifier may be consortial rather than local. Currently this number is system-supplied.
Controlled Vocabulary
preservation event 001, preservation event 002, etc. [source: rulib]
Repeatable
N
Name
preservationEventIDAuthority
Label
not applicable; does not appear on form
Schema
rulib
Definition
The authoritative source for the Preservation Event ID.
Usage Note
The preservationEventIDAuthority is an attribute of the Preservation Event ID; it is supplied by the system and does not appear on the form.
Controlled Vocabulary
local [source: rulib]
Repeatable
N
Name
preservationEventType
Label
Preservation Event - Type
Schema
rulib
Definition
The kind of preservation event in the resource's lifecycle, such as binding repair.
Controlled Vocabulary
Binding repair; Cleaning; Color restoration; Conservation only (applying only those measures necessary to protect and stabilize the element in its existing form and integrity); Creation of preservation master; Creation of access copy/copies; Deacidification; Digital preservation/restoration; Film or tape rejuvenation (e.g., tape baking, unblocking); Inspection; Moisture removal (freezing; air drying); Mold removal; Noise removal; Photochemical preservation/restoration; Photochemical and digital preservation/restoration combined; Rebinding; Restoration (applying reconstructive measures designed to return the element to an earlier or its original form and character, by means of the removal of elements added since that time, or returning of elements lost over time); Routine repairs (tears, splices, etc.); Scratch removal; Spine repair; Tape removal; Other [source: rulib]
Repeatable
N
Name
preservationEventLabel
Label
Preservation Event - Label
Schema
rulib
Definition
A specific name for an event in the resource's lifecycle, supplied by the cataloger to provide more meaningful displays. Allows the organization to use its own local terminology in labeling an event. Labels should be succinct and descriptive.
Example(s)
Rice paper repair for spine tear.
Clamshell recase.
Videotape baking prior to digitization.
Repeatable
N
Name
preservationEventPlace
Label
Preservation Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include building, address, city, state, country. Free-text, although the organization can choose to support country codes, TGN, etc.
Example(s)
Flemington (N.J.)
Brazil
Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
preservationEventDateTime
Label
Preservation Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.
Format
Formatting is ISO 8601-W3C, i.e.:
YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
Year:
   YYYY (e.g., 1997)
Year and month:
   YYYY-MM (e.g., 1997-07)
Complete date:
   YYYY-MM-DD (e.g., 1997-07-16)
Complete date plus hours and minutes:
   YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
Complete date plus hours, minutes and seconds:
   YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
Complete date plus hours, minutes, seconds and a decimal fraction of a second:
   YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:
   YYYY = four-digit year
   MM = two-digit month (01=January, etc.)
   DD = two-digit day of month (01 through 31)
   hh = two digits of hour (00 through 23) (am/pm NOT allowed)
   mm = two digits of minute (00 through 59)
   ss = two digits of second (00 through 59)
   s = one or more digits representing a decimal fraction of a second
   TZD = time zone designator (Z or +hh:mm or -hh:mm)

Time zone offsets may be handled in either of two ways:
1. Times are expressed in local time, together with a time zone offset in hours and minutes. A time zone offset of "+hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes ahead of UTC (Coordinated Universal Time). A time zone offset of "-hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes behind UTC.
2. Times are expressed in UTC, with a special UTC designator ("Z").
Example(s)
1994-11-05T08:15:30-05:00 [method 1]
[corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time]
1994-11-05T13:15:30Z [method 2]
[corresponds to the same instant]
Repeatable
N
Name
preservationEventDetail
Label
Preservation Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the preservation event, such as circumstances surrounding repair or an explanation of the preservation event outcome.
Example(s)
Leader replacement required by platter projection while out on loan.
Repeatable
N
Name
preservationEventOutcome
Label
Preservation Event - Outcome
Schema
rulib
Definition
An indication of the relative success or failure of the preservation activity performed upon the object.
Controlled Vocabulary
Successful; Partially successful; No change; Unsuccessful (conditions worsened as result of activity) [source: rulib]
Repeatable
N
Name
preservationEventAssociatedEntity
Group Label
Preservation Event - Associated Entity
Schema
rulib
Definition
A parent element for all elements pertaining to an entity (person, corporate body, or conference) associated with the preservation event. For example, a film lab might be the agent associated with a Photochemical preservation/restoration event. The Associated Entity subelements of a Preservation Event include:
Identifier
Name
Role
Affiliation
Reference
Detail
Usage Note
Use the Associated Entity elements when you wish to link the bibliographic record (the description of the resource) to information about agents associated with a preservation activity performed upon resource. Linking information about associated agents (and related objects; see below) allows you to bring together in one place all the information about a resource's preservation.
Repeatable
Y
Name
preservationEventAssociatedEntityIdentifier
Label
Preservation Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated entity and distinguishes it from others. The preservationEventAssociatedEntityIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied.
Example(s)
500045890
nr 98021052
Repeatable
N
Name
preservationEventAssociatedEntityIdentifierType
Label
Preservation Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Preservation Event Associated Entity (global or local). A global identifier will reference an authority or biographical record intended to globally identify the agent, such as the LC Name Authority File record or a ULAN record maintained by the Getty.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
preservationEventAssociatedEntityName
Label
Preservation Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the preservation event.
Usage Note
Use the authoritative version of name, as found in an authority file, if possible, e.g. Agnew, Grace or Hunter Museum.
Format
In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Einstein, Daniel, 1951-
Ringling Museum of the Circus
Repeatable
N
Name
preservationEventAssociatedEntityRole
Label
Preservation Event - Associated Entity - Role
Schema
rulib
Usage Note
Choose the single most specific role appropriate for the event type. For example, for a donation event, choose the role of 'donor' for the person donating the material, even if that person performs other roles in other events or contexts. If an agent plays more than one role in the event, select the most prominent or important role and document the other role(s) in the associatedEntityDetail element (below).
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event.
Controlled Vocabulary
Archivist; Conservator; Contractor; Consultant; Digitizer; Digitizing Agency; Inspector; Preservation firm; Restorer; Other [source: rulib]
Repeatable
N
Name
preservationEventAssociatedEntityAffiliation
Label
Preservation Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Select the most specific term appropriate for the event type.
Format
In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
preservationEventAssociatedEntityReference
Label
Preservation Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent. May be a reference to an authority record, organization website, biographical record or other record associated with identifying and documenting the entity.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
preservationEventAssociatedEntityDetail
Label
Preservation Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated agent, often indicating the agent's role and association within the event.
Example(s)
Sound preservation was done at Chace Audio; remainder of preservation work completed at YCM Laboratories.
Repeatable
N
Name
preservationEventAssociatedObject
Group Label
Preservation Event - Associated Object
Schema
rulib
Definition
A parent element for all elements pertaining to an object associated with the preservation event. Usually the object will be a document. For example, a lab invoice might be an object associated with a Photochemical preservation/restoration event. The Associated Object subelements of a Preservation Event include:
Identifier
Type
Relationship
Name
Reference
Detail
Usage Note
Use the Associated Object elements when you wish to link the bibliographic record (the description of the resource) to supporting documentation. This document may be a digital supporting document, such as a consultant's invoice or documentation of the preservation procedure, or other associated resource, such as resource preserved at the same time using the same procedure, to enable you to track the results of the procedure over time. This reference documents associations related to preservation that may not be relevant to those who ultimately discover and use the resource for its information. Linking associated documents (and related agents; see above) allows you to bring together in one place all the information about a resource's preservation.
Repeatable
Y
Name
preservationEventAssociatedObjectIdentifier
Label
Preservation Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others. The preservationEventAssociatedObjectIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the object repository or an authoritative number that is globally assigned, such as an ISBN. Otherwise, the number is system supplied.
Example(s)
0765575139
Repeatable
N
Name
preservationEventAssociatedObjectIdentifierType
Label
Preservation Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Preservation Event Associated Object (global or local). A global identifier will generally be assigned and maintained by an agency tasked with maintaining a global registry. Examples include ISBN and DOI.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
preservationEventAssociatedObjectType
Label
Preservation Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the preservation event.
Controlled Vocabulary
Correspondence; Document; Invoice; Other; Policy; Procedure; Report; Research; Resource [source: rulib]
Repeatable
N
Name
preservationEventAssociatedObjectRelationship
Label
Preservation Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the "role" subelement for Associated Entity.
Controlled Vocabulary
Documents; Has documentation; Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires; Other.
Repeatable
N
Name
preservationEventAssociatedObjectName
Label
Preservation Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users. Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right. When creating a name, be succinct and descriptive.
Example(s)
Inspection report for 2009 annual inventory
Claris lab invoice for mold testing
Repeatable
N
Name
preservationEventAssociatedObjectReference
Label
Preservation Event - Associated Object - Reference
Schema
rulib
Definition
URL or other locator for information about the object. The associatedObjectReference may link directly to the object, to a metadata surrogate or to information, such as shelving locator, for the object. It is comprised of a value and a type attribute.
Example(s)
http://www.myarchive.org/inspection_reports/20081112
Repeatable
N
Name
preservationEventAssociatedObjectReferenceType
Label
Preservation Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of reference (physical or digital). This may be a URL that links to a digital representation of the object or a locator (such as a shelving locator) to a physical object. This may also be a resolvable reference to a metadata surrogate for the associated object.
Controlled Vocabulary
physical; digital
Repeatable
N
Name
preservationEventAssociatedObjectDetail
Label
Preservation Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or association of the associated object within the event.
Example(s)
Report of in-house film cleaning is unsigned, performing archivist unknown.
Second notice invoice for videocassette baking. Repeatable: N within the element





Source Metadata


Name
preservationNote
Label
Preservation Note
Schema
rulib
Definition
A free-text description or explanatory note concerning preservation.
Usage Note
Use this field to record any additional information about preservation which is not appropriate for, or specific to, any of the other preservation elements.
Example(s)
Original picture source was the archive's own original camera negative, except for reel 3, which was borrowed from the Library of Congress.
Repeatable
N





Source Metadata


Section: Provenance Event

Name
provenanceEvent
Schema
rulib
Definition
A parent element for all elements comprising the Provenance Event. The Provenance Event elements, taken together, describe any action occurring in a particular place and time that pertains to the origin and history of successive ownership or custodianship, such as creation, acquisition, exchange, deaccession, etc. The Provenance Event subelements include:
ID
Type [of event]
Label [event name]
Place
Date & Time
Detail [note]
Associated Entity
   Identifier
   Name
   Role
   Affiliation
   Reference
   Detail
Associated Object
   Identifier
   Type [of object]
   Relationship
   Name
   Reference [URL or other locator]
   Detail [note]
Usage Note
Use the Provenance Event elements to track the provenance of a resource, and/or when you wish to link the bibliographic record (the description of the resource) to supporting documentation of provenance (e.g., an accession record or digitized custody record, such as a deed of gift) or information about an agent (e.g., donor) related to the provenance. The Provenance Event elements allow you to bring together in one place all the information about the resource's origin and history of successive ownership or custodianship. When there are multiple events of a single type, input each as a separate event.
Repeatable
Y
Name
provenanceEventID
Label
not applicable; system-supplied; does not appear on form
Schema
rulib
Definition
A system-assigned unique character string that identifies this particular event and distinguishes it from others. The provenanceEventID is comprised of a value (the unique character string) and an authority attribute, which indicates the authoritative source for the identifier. (The authority attribute is supplied by the system and does not appear on the form.)
Controlled Vocabulary
provenance event 001, provenance event 002, etc. [source: rulib]
Repeatable
N
Name
provenanceEventIDAuthority
Label
not applicable; does not appear on form
Schema
local
Definition
The authoritative source for the Provenance Event ID.
Usage Note
The provenanceEventIDAuthority is an attribute of the Provenance Event ID; it is supplied by the system and does not appear on the form.
Controlled Vocabulary
rulib [source: rulib]
Repeatable
N
Name
provenanceEventType
Label
Provenance Event - Type
Schema
rulib
Definition
The kind of provenance event in the resource's lifecycle, such as acquisition.
Controlled Vocabulary
Acquisition; Appraisal; Audit; Capture; Creation; Deaccession; Deposit; Donation; Exchange; Gift; Inventory; Issue (publication, broadcast, or release); Loan; Missing; Origination; Processing; Purchase; Transfer of Ownership; Other [source: rulib]
Repeatable
N
Name
provenanceEventLabel
Label
Provenance Event - Label
Schema
rulib
Definition
A specific name for an event in the resource's lifecycle, supplied by the cataloger to provide more meaningful displays. Allows the organization to use its own local terminology in labeling an event. Labels should be succinct and descriptive.
Usage Note
Optional within the element.
Example(s)
2009 Annual weeding
Repeatable
N
Name
provenanceEventPlace
Label
Provenance Event - Place
Schema
rulib
Definition
The location where the specified event occurred. Can include building, address, city, state, country. Free-text, although the organization can choose to support country codes, TGN, etc.
Example(s)
Flemington (N.J.)
Brazil
Library of Congress Madison Building, Washington, D.C.
Repeatable
N
Name
provenanceEventDateTime
Label
Provenance Event - Date & Time
Schema
rulib
Definition
The date (year, month, date) and/or time (in timecode format) when the specified event occurred.
Format
Formatting is ISO 8601-W3C, i.e.:
YYYY-MM-DD or YYYY-MM-DDThh:mm:ssTZD

Use the components as indicated below, with exactly this punctuation. Note that the "T" appears literally in the string, to indicate the beginning of the time element, as specified in ISO 8601.
Year:
   YYYY (e.g., 1997)
Year and month:
   YYYY-MM (e.g., 1997-07)
Complete date:
   YYYY-MM-DD (e.g., 1997-07-16)
Complete date plus hours and minutes:
   YYYY-MM-DDThh:mmTZD (e.g., 1997-07-16T19:20+01:00)
Complete date plus hours, minutes and seconds:
   YYYY-MM-DDThh:mm:ssTZD (e.g., 1997-07-16T19:20:30+01:00)
Complete date plus hours, minutes, seconds and a decimal fraction of a second:
   YYYY-MM-DDThh:mm:ss.sTZD (e.g., 1997-07-16T19:20:30.45+01:00)

where:
   YYYY = four-digit year
   MM = two-digit month (01=January, etc.)
   DD = two-digit day of month (01 through 31)
   hh = two digits of hour (00 through 23) (am/pm NOT allowed)
   mm = two digits of minute (00 through 59)
   ss = two digits of second (00 through 59)
   s = one or more digits representing a decimal fraction of a second
   TZD = time zone designator (Z or +hh:mm or -hh:mm)

Time zone offsets may be handled in either of two ways:
1. Times are expressed in local time, together with a time zone offset in hours and minutes. A time zone offset of "+hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes ahead of UTC (Coordinated Universal Time). A time zone offset of "-hh:mm" indicates that the date/time uses a local time zone which is "hh" hours and "mm" minutes behind UTC.
2. Times are expressed in UTC, with a special UTC designator ("Z").
Example(s)
1994-11-05T08:15:30-05:00 [method 1]
[corresponds to November 5, 1994, 8:15:30 am, US Eastern Standard Time]
1994-11-05T13:15:30Z [method 2]
[corresponds to the same instant]
Repeatable
N
Name
provenanceEventDetail
Label
Provenance Event - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the provenance event, such as circumstances surrounding an acquisition.
Example(s)
Acquired through the FIAF Reel Emergency Project.
Repeatable
N
Name
provenanceEventAssociatedEntity
Group Label
Provenance Event - Associated Entity
Schema
rulib
Definition
The Associated Entity subelement under Provenance Event is a parent element for all elements pertaining to an entity (person, corporate body, or conference) associated with the provenance event. For example, a donor might be the agent associated with an acquisition event. The Associated Entity subelements of a Provenance Event include:
Identifier
Name
Role
Affiliation
Reference
Detail
Usage Note
Use the Associated Entity elements when you wish to link the bibliographic record (the description of the resource) to information about agents associated with the provenance of the resource. Linking information about associated agents (and related objects; see below) allows you to bring together in one place all the information about a resource's provenance.
Repeatable
Y
Name
provenanceEventAssociatedEntityIdentifier
Label
Provenance Event - Associated Entity - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated entity and distinguishes it from others. The provenanceEventAssociatedEntityIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the name authority, if there is one. Otherwise, the number is system supplied.
Example(s)
500045890
nr 98021052
Repeatable
N
Name
provenanceEventAssociatedEntityIdentifierType
Label
Provenance Event - Associated Entity - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Provenance Event Associated Entity (global or local). A global identifier will reference an authority or biographical record intended to globally identify the agent, such as the LC Name Authority File record or a ULAN record maintained by the Getty.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
provenanceEventAssociatedEntityName
Label
Provenance Event - Associated Entity - Name
Schema
rulib
Definition
The name of a person, corporate body, or conference associated with the provenance event.
Usage Note
Use the authoritative version of name, as found in an authority file, if possible, e.g. Agnew, Grace or Hunter Museum.
Format
In general, personal names are entered in inverted order, e.g., Agnew, Grace, whereas corporate names are entered in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Einstein, Daniel, 1951-
Ringling Museum of the Circus
Repeatable
N
Name
provenanceEventAssociatedEntityRole
Label
Provenance Event - Associated Entity - Role
Schema
rulib
Definition
The function performed by the agent, relative to the particular event; indicates the relationship between the agent and the event. For example, the role of a person associated with a 'donation' event would likely be 'donor.'
Usage Note
Choose the single most specific role appropriate for the event type. For example, for a donation event, choose the role of 'donor' for the person donating the material, even if that person performs other roles in other events or contexts. If an agent plays more than one role in the event, select the most prominent or important role and document the other role(s) in the associatedEntityDetail element (below).
Controlled Vocabulary
Actor; Adapter; Author of afterword, colophon, etc.; Annotator; Bibliographic antecedent; Applicant; Author in quotations or text abstracts; Architect; Arranger; Artist; Assignee; Associated name; Attributed name; Auctioneer; Author of dialog; Author of introduction; Author of screenplay; Author; Binding designer; Bookjacket designer; Book designer; Book producer; Binder; Bookplate designer; Bookseller; Conceptor; Choreographer; Collaborator; Client; Calligrapher; Collotyper; Commentator; Composer; Compositor; Conductor; Censor; Contestant-appellee; Collector; Compiler; Contestant; Contestant-appellant; Copyright claimant; Complainant-appellee; Copyright holder; Complainant; Complainant-appellant; Creator; Correspondent; Corrector; Consultant; Consultant to a project; Costume designer; Contributor; Contestee-appellee; Cartographer; Contractor; Contestee; Contestee-appellant; Curator; Commentator for written text; Defendant; Defendant-appellee; Defendant-appellant; Degree grantor; Dissertant; Delineator; Dancer; Donor; Depositor; Draftsman; Director; Designer; Distributor; Dedicatee; Dedicator; Dubious author; Editor; Engraver; Electrotyper; Engineer; Etcher; Expert; Facsimilist; Film editor; Former owner; Funder; Forger; Graphic technician; Honoree; Host; Illustrator; Illuminator; Inscriber; Inventor; Instrumentalist; Interviewee; Interviewer; Librettist; Libelee-appellee; Libelee; Lender; Libelee-appellant; Libelant-appellee; Libelant; Libelant-appellant; Landscape architect; Licensee; Licensor; Lithographer; Lyricist; Metadata contact; Moderator; Monitor; Metal-engraver; Musician; Narrator; Opponent; Originator; Organizer of meeting; Other; Owner; Patron; Publishing director; Publisher; Proofreader; Photographer; Platemaker; Printer of plates; Papermaker; Process contact; Production personnel; Performer; Programmer; Producer; Printer; Patent applicant; Plaintiff-appellee; Plaintiff; Patent holder; Plaintiff-appellant; Rubricator; Recording engineer; Recipient; Redactor; Renderer; Researcher; Reviewer; Respondent-appellee; Respondent; Respondent-appellant; Research team head; Research team member; Scientific advisor; Scenarist; Scribe; Sculptor; Secretary; Signer; Singer; Speaker; Sponsor; Surveyor; Standards body; Stereotyper; Thesis advisor; Transcriber; Translator; Type designer; Typographer; Vocalist; Writer of accompanying material; Woodcutter; Wood-engraver; Witness [source: MARC Code Lists-Relators]
Repeatable
N
Name
provenanceEventAssociatedEntityAffiliation
Label
Provenance Event - Associated Entity - Affiliation
Schema
rulib
Definition
The name of an organization with which the agent is associated. Affiliation refers to a corporate body with whom an entity is professionally or formally affiliated at the time of the event.
Usage Note
Use only when the affiliation is relevant to the event or used to provide identification or authority to the related agent. Select the most specific term appropriate for the event type.
Format
In general, enter the name in direct order, e.g., Buddy Holly Center. If possible, use the name as established in a national or international authority file, such as Library of Congress Authorities. When establishing a name for the first time, if possible formulate the name according to an established content standard such as the Anglo-American Cataloging Rules (AACR2).
Example(s)
Martin and Osa Johnson Safari Museum
Repeatable
N
Name
provenanceEventAssociatedEntityReference
Label
Provenance Event - Associated Entity - Reference
Schema
rulib
Definition
URL or other locator for information about the agent. May be a reference to an authority record, organization website, biographical record or other record associated with identifying and documenting the entity.
Example(s)
http://www.buddyhollycenter.org/
Repeatable
N
Name
provenanceEventAssociatedEntityDetail
Label
Provenance Event - Associated Entity - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated agent, often a description of the agent's role and association within the event.
Example(s)
The original owner of the collection.
Repeatable
N
Name
provenanceEventAssociatedObject
Group Label
Provenance Event - Associated Object
Schema
rulib
Definition
A parent element for all elements pertaining to an object associated with the provenance event. Usually the object will be a document. For example, the deed of gift might be an object associated with an acquisition event. The Associated Object subelements of a Provenance Event include:
Identifier
Type
Relationship
Name
Reference
Detail
Usage Note
Use the Associated Object elements when you wish to link the bibliographic record (the description of the resource) to supporting documentation. This document may be a digital supporting document, such as a purchase catalog or deed of gift, or other associated resource, such as resource acquired at the same time from the same entity. This reference documents associations related to provenance that may not be relevant to those who ultimately discover and use the resource for its information. Linking associated documents (and related agents; see above) allows you to bring together in one place all the information about a resource's provenance.
Repeatable
Y
Name
provenanceEventAssociatedObjectIdentifier
Label
Provenance Event - Associated Object - Identifier
Schema
rulib
Definition
A unique character string that identifies this particular associated object and distinguishes it from others. The provenanceEventAssociatedObjectIdentifier is comprised of a value (the unique character string) and two attributes: type and authority.
Usage Note
Use the identifier assigned by the object repository or an authoritative number that is globally assigned, such as an ISBN. Otherwise, the number is system supplied.
Example(s)
0765575139
Repeatable
N
Name
provenanceEventAssociatedObjectIdentifierType
Label
Provenance Event - Associated Object - Identifier Type
Schema
rulib
Definition
The kind of identifier assigned to the Provenance Event Associated Object (global or local). A global identifier will generally be assigned and maintained by an agency tasked with maintaining a global registry. Examples include ISBN and DOI.
Controlled Vocabulary
global; local [source: rulib]
Repeatable
N
Name
provenanceEventAssociatedObjectType
Label
Provenance Event - Associated Object - Type
Schema
rulib
Definition
The kind of object associated with the provenance event.
Controlled Vocabulary
Catalog; Correspondence; Deed of gift; Document; Invoice; Other; Policy; Procedure; Report; Research; Resource [source: rulib]
Repeatable
N
Name
provenanceEventAssociatedObjectRelationship
Label
Provenance Event - Associated Object - Relationship
Schema
rulib
Definition
Documents the relationship of the associated object to the event. Similar in purpose to the "role" subelement for Associated Entity.
Controlled Vocabulary
Documents; Has documentation; Is part of; Has part; Is format of; Has format; Is referenced by; References; Is basis for; Is based on; Requires; Other
Repeatable
N
Name
provenanceEventAssociatedObjectName
Label
Provenance Event - Associated Object - Name
Schema
rulib
Definition
Any name or title you wish to assign to the associated object in order to clearly identify it to staff and end users. Where applicable, use the main or authoritative ("uniform") title you would assign if you were cataloging the object in its own right. When creating a name, be succinct and descriptive.
Example(s)
Purchase Catalog, Jane Doe collection
Gift inventory, John Smith donation
Repeatable
N
Name
provenanceEventAssociatedObjectReference
Label
Provenance Event - Associated Object - Reference
Schema
rulib
Definition
URL or other locator for information about the object. The associatedObjectReference is comprised of a value and a type attribute.
Example(s)
http://www.myarchive.org/press_releases/20081112
Repeatable
N
Name
provenanceEventAssociatedObjectReferenceType
Label
Provenance Event - Associated Object - Reference Type
Schema
rulib
Definition
The type of reference (physical or digital). This may be a URL that links to a digital representation of the object or a locator (such as a shelving locator) to a physical object. This may also be a resolvable reference to a metadata surrogate for the associated object.
Controlled Vocabulary
physical; digital
Repeatable
N
Name
provenanceEventAssociatedObjectDetail
Label
Provenance Event - Associated Object - Detail
Schema
rulib
Definition
A free-text explanatory note about or describing the associated object, usually describing the role and/or association of the associated object within the event.
Example(s)
Correspondence was initiated by curator Jane Doe and continued by her successor after January 1, 2006.
Repeatable
N





Source Metadata


Name
provenanceNote
Label
Provenance Note
Schema
rulib
Definition
A free-text description or explanatory note concerning provenance.
Usage Note
Use this field to record any additional information about provenance which is not appropriate for, or specific to, any of the other provenance elements.
Example(s)
This object is of uncertain origins and provenance but early family correspondence suggests it was an award for meritorious service, granted by the landowner.
Repeatable
N





Source Metadata


Name
shape
Label
Shape
Schema
rulib
Definition
The spatial contour of the object.
Controlled Vocabulary
Round; Other
Repeatable
N





Source Metadata


Name
shellDimensions
Label
Shell Dimensions
Schema
rulib [adapted from AES]
Definition
The measurements of a recording's shell. The shell is defined as an integral, non-removable enclosure such as the cartridge or cassette, in contrast with an easily removable container such as a jewel box or sleeve.
Format
Format as H x W x D, followed by an abbreviated unit of measure, e.g., in., cm. Use positive integers, rounding up. Height is the longest dimension of the object; width is the second longest; depth is the shortest.
Example(s)
7-1/4 x 3-1/2 in.
3-7/8 x 2-1/2 in.
Repeatable
N





Source Metadata


Section: Shelving

Name
shelving
Schema
rulib
Definition
Shelving is a parent element for two subelements: locator (with a "type" attribute) and note. The "shelving" elements concern the unique identifier for the item itself, such as a shelving location, accession number, or call number. Do not confuse with "localBibID", which identifies the record, rather than the item. Do not confuse with "classification", which is associated with the intellectual work (and which classifies it, often according to subject), rather than the particular physical item. Do not confuse with "identifier".
Usage Note
This number can be used by either people or the system to track an item's movements (inventory, loans), and actions taken on it (condition evaluations, etc.).
Repeatable
Y
Name
shelvingLocator
Label
Shelving - Locator
Schema
rulib
Definition
A unique number used to identify the item itself, such as a shelving location, accession number, or call number. The shelvingLocator is comprised of a value (a unique character string) and a type attribute, which indicates the kind of item identifier (accession number, shelf location, etc.).
Example(s)
M27888
Repeatable
Y
Name
shelvingLocatorType
Label
Shelving - Locator Type
Schema
rulib
Definition
A term indicating the kind of item identifier, or shelving locator. This might be an accession number, a shelf location, an inventory number, etc.
Controlled Vocabulary
Accession number; Call number; Other [source: rulib]
Repeatable
Y
Name
shelvingNote
Label
Shelving - Note
Schema
rulib
Definition
A free-text description or explanatory note concerning shelving location or physical access.
Example(s)
Formerly shelved at the annex.
Missing from shelf, February 29, 2007.
Repeatable
N





Source Metadata


Name
soundIntegration
Label
Sound Integration
Schema
rulib
Definition
For moving image materials, indicates whether picture and sound occur together on the same physical piece.
Usage Note
If a moving image is part silent and part sound, describe it as composite.
Controlled Vocabulary
Composite (sound and pic on physical media); Sound only; Pic only [source: rulib]
Repeatable
N





Source Metadata


Name
speed
Group Label
Speed
Schema
AES 4.4.16.4.2
Definition
Speed is a parent element for two subelements: speedDesignated and varispeedAdjustment. The playback speed of the described object. Do not confuse with SAMPLE RATE.
Repeatable
Y
Name
speedSpeedDesignated
Label
Speed - Speed Designated
Schema
AES 4.4.16.4.2.4 (speedDesignated)
Definition
The nominal playback speed for the described audio object.
Usage Note
The speedDesignated value varies by format but is comprised of a decimal number followed by a unit of measure, e.g., rpm (revolutions per minute), ips (inches per second), or fps (feet per second). When designated speed varies within the resource or cannot be determined, use one of the following terms if applicable: varying; unknown.
Controlled Vocabulary
Film. 16 fps; 18 fps; 24 fps; 25 fps; varying; Other [source: rulib]
Audiotape. 15/32 ips; 15/16 ips; 1-7/8 ips; 3-3/4 ips; 7.5 ips; 15 ips; 30 ips; 45 ips; varying; Other [source: rulib]
Analog disc. 16-2/3 rpm; 33-1/3 rpm; 45 rpm; 78 rpm; 120 rpm; varying; Other [source: rulib]
Cylinder. 80 rpm; 120 rpm; 125 rpm; 140 rpm; 160 rpm; 180 rpm; 185 rpm; varying; Other [source: rulib]
Wire recording. 24 ips; 36 ips; 48 ips; varying; Other [source: rulib]
Repeatable
N
Name
speedVarispeedAdjustment
Label
Speed - Varispeed Adjustment
Schema
AES 4.4.16.4.2.5 (varispeedAdjustment)
Definition
Any required refinement of the nominal playback speed for the described object.
Usage Note
Expressed as a percentage of the nominal playback speed.
Format
A positive integer followed by the word 'percent'
Example(s)
90 percent
110 percent
Repeatable
N





Source Metadata


Name
sourceType
Label
Source Type
Schema
rulib
Definition
The class of object, as identified primarily by its physical makeup. Determines which elements and vocabularies will be displayed in source metadata. For example, if you choose 'analog disc' as source type, elements such as diameter and groove characteristics will display. If you choose 'film,' elements such as length and color characteristics will display instead.
Usage Note
The value found in this field determines which elements and vocabularies will appear on the input form under source metadata. For example, if 'videodisc' is selected, the 'diameter' data element will appear, whereas if audiotape is selected, 'length' will appear instead. The system defaults to a controlled vocabulary. If your records use a different set of source type terms, use the Utility Configuration module to map them to OpenMIC's system default values to enable the correct elements to appear for each physical format.
Controlled Vocabulary
Analog disc; Audiotape; Cylinder; Film; Optical disc; Photographic; Text or graphic (paper); Three-dimensional object; Videodisc; Videotape; Wire recording [source: rulib]
Repeatable
N





Source Metadata


Name
stockBrand
Label
Stock Brand
Schema
AES 4.4.2.1.1.2.2.4 etc. (stockBrand)
Definition
The manufacturer and product name for the described object. Where both manufacturer and product names are available, include both in the form "Manufacturer Product_Name." When only manufacturer name is available, include it, e.g., Kodak; Fuji; Ampex.
Controlled Vocabulary
Film. Agfa; Ansco; DuPont; Eastman Kodak; Fuji; Other [source: rulib]
Videotape. Ampex; BASF; Fuji; 3M; JVC [source: MAVIS]
Audiotape. Agfa; Ampex; BASF; Emtec; Maxell; Other; Quantegy; Scotch; TDK [source: rulib]
Cylinder. Edison; Columbia; Busy-Bee (O'Neill-James); Indestructible; U.S. Everlasting (U.S. Phonograph Co.); Lambert; Pathe; Edison Bell; Sterling (Russell Hunting) [source: Seubert]
Wire recording. Armour; Silvertone; Webster; unknown; Other [source: rulib]
Repeatable
N





Source Metadata


Name
totalThickness
Group Label
Total Thickness
Schema
AES 4.4.2.1.2.11 (thickness)
Definition
TotalThickness is a parent element for subelements Value (a decimal number) and Unit (unit of measure, e.g., '5 micrometers'). The dimension through the object, as opposed to its length or width, in other words, the measure of the object along its shortest dimension. Total Thickness is comprised of a decimal numeral and a specified unit of measure.
Usage Note
For moving image or audio objects contained within an integral shell (cartridge, cassette) record here only the thickness of the media itself. Record the thickness of the shell in the shellDimensions element. Record thickness of non-integral containers (jewel case, film can) in the outerContainer element. Record thickness of individual layers, such as an emulsion layer, in the Layer Detail elements.
Repeatable
N
Name
totalThicknessValue
Label
Total Thickness - Thickness Value
Schema
rulib
Definition
Within the Total Thickness dimension, the number of units of measure.
Usage Note
To describe fractional values, prefer a decimal numeral unless common usage dictates otherwise ('3.5 mils' not '3-1/2 mils'). Use metric system measurements where practical. The term recorded here is designed to precede the Total Thickness Unit in public displays, resulting in a statement such as: 5 micrometer(s)
Format
Arabic numeral.
Example
4
Repeatable
N
Name
totalThicknessUnit
Label
Total Thickness - Thickness Unit
Schema
rulib
Definition
The unit of measure used to describe the thickness of an object.
Usage Note
The term recorded here is designed to follow the Total Thickness Value in public displays, resulting in a statement such as:
25 micrometer(s)
16.2 micrometer(s)
Controlled Vocabulary
mil(s) (thousandths of an inch); millimeter(s); centimeter(s); micrometer(s); inch(es)
Repeatable
N





Source Metadata


Name
useType
Label
Use Type
Schema
AES 4.4.10.2 (useTypeType)
Definition
A term broadly categorizing the item's intended use, whether for access, preservation, etc.
Controlled Vocabulary
ORIGINAL_MASTER; PRESERVATION_MASTER; PRODUCTION_MASTER; SERVICE; PREVIEW; OTHER [source: AES]
Repeatable
N





Source Metadata


Name
pictureQualities
Group Label
Picture Qualities
Schema
rulib
Definition
The Picture Qualities element describes the specific characteristics of the picture, including the process used to create those characteristics. Picture Qualities is a parent element for eight subelements. Not all subelements are used for all source types. Subelements are:
Aspect ratio (with "type" attribute) [film; videotape; videodisc]
Color [film; videotape; videodisc]
Color process [film]
Signal format [videotape; videodisc]
Resolution [videotape; videodisc]
Analog Video Data Encoding [videodisc]
Structure [videotape; videodisc]
Frame rate [videotape; videodisc]
Repeatable
N
Name
pictureQualitiesAspectRatioValue
Label
Picture Qualities - Aspect Ratio
Schema
rulib
Definition
For a single frame of a moving image, the proportional relationship between image width and height.
Controlled Vocabulary
4:3; 4:3 (16:9 letterbox); 4:3 (16:9 anamorphic); 16:9; 5.5:3; 7:3 (Panavision or Conemascope); 2.35:1; 1.85:1 [source: rulib]
Repeatable
Y
Name
pictureQualitiesAspectRatioType
Label
Picture Qualities - Aspect Ratio Type
Schema
rulib
Definition
Indicates whether the aspect ratio pertains to the image as it was shot (captured), or the image as it was intended to be viewed (for example, when projected).
Controlled Vocabulary
capture; presentation [source: rulib]
Repeatable
Y
Name
pictureQualitiesColor
Label
Picture Qualities - Color
Schema
rulib
Definition
The color characteristics of the resource. For specific color processes used for motion picture film (Kodacolor, Technicolor, etc.), use the "colorProcess" element.
Controlled Vocabulary
Film. black and white; black and white and color; black and white (tinted); black and white (tinted and toned); black and white (toned); black and white with color sequences; blue; color; color with black and white sequences; 2-color; 2-color IB; 3-color; 3-color IB; cyan; hand-colored; IB color; EC (color); EC (color), low-fade; green; lenticular color; magenta; red; sepia; stencil-colored; yellow; Other; not applicable [source: UCLA 26.1.4]
Photographic. Air brushed; Black and white; Black and white (tinted); Blue; Colored; Hand colored; Other; Sepia tone [source: rulib]
Videotape; Videodisc. black and white; color; black and white and color [source: rulib]
Repeatable
N
Name
pictureQualitiesSignalFormat
Label
Picture Qualities - Signal Format
Schema
rulib
Definition
The signal format of the video object.
Controlled Vocabulary
ATSC; PAL; SECAM; NTSC (composite color); composite monochrome; analog component; digital component; Other
Repeatable
N
Name
pictureQualitiesResolution
Label
Picture Qualities - Resolution
Schema
rulib
Definition
For analog moving images, the level of detail of the image, expressed in number of horizontal lines per picture height.
Controlled Vocabulary
220; 240; 250; 270; 280; 330; 380; 400; 425; 440; 500; 520; 540; Other [source: Video Resolution]
Repeatable
N
Name
pictureQualitiesAnalogVideoDataEncoding
Label
Picture Qualities - Analog Video Data Encoding
Schema
rulib
Definition
Primarily used for standard home video laserdiscs produced before digital encoding and compression schemes were available or practical. Indicates the rotation speed of the disc.
Controlled Vocabulary
CAA; CAV; CLV; Other [source: rulib]
Repeatable
N
Name
pictureQualitiesStructure
Label
Picture Qualities - Structure
Schema
AV Prototype (scan)
Definition
Temporal sampling structure for coding of the video. Typical analog NSTC video is interlaced. HD and digital formats can be either interlaced or progressive, often indicated by the notation of the video resolution (480i is interlaced, 720p is progressive).
Controlled Vocabulary
progressive; interlaced
Repeatable
N
Name
pictureQualitiesFrameRate
Label
Picture Qualities - Frame Rate
Schema
rulib
Definition
The number of frames per second at which the video source was captured.
Format
Decimal number.
Example(s)
30
Repeatable
N





Source Metadata


Name
digitalCharacteristicsSampling
Group Label
Sampling
Schema
rulib
Definition
Sampling is a parent element for three subelements pertaining to the analog-to-digital conversion process, wherein a continuous audio or video signal is analyzed and converted to digital samples.

Sampling subelements are for digital video formats are: samplingSize bitsPerSample wordSize

Sampling subelements for digital audio formats are: samplingRate bitsPerSample wordSize

In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N
Name
digitalCharacteristicsSamplingSamplingSize
Label
Sampling - Sampling Size
Schema
rulib
Definition
Sampling format as expressed as luminance-chrominance ratio.
Controlled Vocabulary
4:1:1; 4:2:0; 4:2:2; 4:4:4; Other
Repeatable
N
Name
digitalCharacteristicsSamplingBitsPerSample
Label
Sampling - Bits Per Sample
Schema
AES 4.4.16.4.3 (bitDepth)
Definition
The bit depth, or number of bits per sample for the audio or video content of the object. Note that some formats wrap a sample in a larger word size than required for the sample data itself. This element describes the actual number of bits of the sample, whereas wordSize describes the number of bytes used to contain the sample.
Controlled Vocabulary
Videotape, Videodisc. 8-bit; 16-bit; 24-bit; 32-bit; 48-bit
Audiotape; Optical disc. 8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; Other [source: rulib]
Repeatable
N
Name
digitalCharacteristicsSamplingWordSize
Label
Sampling - Word Size
Schema
AES 4.4.16.4.5 (wordSize)
Definition
Number of bytes used to represent a single audio or video sample, which generally maps to bits per sample. Files with a bit depth of 24 will usually be expressed as a 3-byte word size; however some applications may store 24-bit video in a 4-byte word.
Format
Positive integer
Example(s)
3
4
Repeatable
N





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesChannels
Label
not applicable; does not appear on form
Schema
rulib
Definition
Channels is a parent element for two subelements: Number of Channels, and Channel Assignment. Channel Assignment has three attributes: Channel Number, Left-Right Position, and Front-Rear Position. The Channels elements describe the audio streams present on the resource, such as the number and position of channels.
Repeatable
Y
Name
soundQualitiesChannelsNumChannels
Label
Sound Qualities - Number of Channels
Schema
AES 4.4.15.3.3 (numChannels)
Definition
The number of audio streams present in the resource.
Format
Arabic numeral; non-negative integer between 1 and 48.
Example(s)
2
Repeatable
N
Name
soundQualitiesChannelsChannelAssignment
Label
not applicable; does not appear on form
Schema
AES 4.4.16.3.6.2 (channelAssignment)
Definition
Channel Assignment is a parent element for three attributes: Channel Number, Left-Right Position, and Front-Rear Position. Channel Assignment shall be used to indicate the area of the audio sound stage occupied by the audio stream.
Repeatable
N
Name
soundQualitiesChannelsChannelNumber
Label
Sound Qualities - Channel (for Left-Right)
or
Sound Qualities - Channel (for Front-Rear)
Schema
AES 4.4.15.3.6.2.2 (channelNum)
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the channelNum attribute based on the described audio object. For example, when describing a 24-track tape, the first channelNum would be 1. In the case of digital file-based audio objects, the first channelNum should be 0.
Format
Arabic numeral; non-negative integer.
Example(s)
1
Repeatable
N
Name
soundQualitiesChannelsLeftRightPosition
Label
Sound Qualities - Left-Right Position
Schema
AES 4.4.15.3.6.2.3 (leftRightPosition)
Definition
The pan position within the audio sound stage that the stream should nominally occupy during audio playback within the left-right axis. For panning within a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; decimal
Example(s)
-100.0
+100.0
Repeatable
N
Name
soundQualitiesChannelsFrontRearPosition
Label
Sound Qualities - Front-Rear Position
Schema
AES 4.4.15.3.6.2.4 (frontRearPosition)
Definition
A number indicating the pan position within the audio sound stage that the stream should nominally occupy during audio playback within the front-back axis. Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; non-negative decimal
Example(s)
0.0
200.0
Repeatable
N
Name
soundQualitiesTrackLayout
Label
Sound Qualities - Track Layout
Schema
rulib
Definition
The format of the audio tracks.
Controlled Vocabulary
1 (full track); 2 (half track); 3; 4 (quarter track); 5; 6; 8; 12; 16; 24; 32; 48; Other
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N
Name
soundQualitiesNoiseReduction
Label
Sound Qualities - Noise Reduction
Schema
rulib
Definition
Any inherent noise reduction processing that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
Film, Videotape. Dolby A; Dolby SR; DBX Type I; DBX Type II; Ultra Stereo; unknown; Other
Videodisc; Audiotape. Dolby A; Dolby B; Dolby C; Dolby S; Dolby SR; DBX; flat; Other; none
Analog disc. Dolby A; DBX; flat; Other; none
Repeatable
N
Name
soundQualitiesEqualization
Label
Sound Qualities - Equalization
Schema
AES 4.4.16.4.12 (equalization)
Definition
Indicates any inherent equalization curve that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
AES; NAB; RIAA; FFRR; FFSS; IECI; CCIR; Ortho Acoustic; flat (no curve)
Repeatable
N





Source Metadata


Name
timeCode
Group Label
Time Code
Schema
rulib
Definition
Time Code is a parent element for one or two subelements, depending on the source type. All source types to which Time Code applies include subelement "type" to indicate the kind of timecode used. For videotape, videodisc, audiotape, andoptical disc, Time Code has a second subelement, "recordMethod". A time code is a sequence of numeric codes generated at regular intervals, typically by a timing system, for the purposes of synchronization or logging. For motion picture film, edge codes and Keykode are variations of time code which uniquely identify frames in a film stock. These are letters, numbers and symbols placed at regular intervals along the edge of 35 mm and 16 mm film to allow for frame-by-frame specific identification. [wikipedia, adapted]
Repeatable
N
Name
timeCodeType
Label
Time Code - Code Type
Schema
rulib
Definition
The specific kind of timecode.
Controlled Vocabulary
Simple timecode, SMPTE nondrop frame, SMPTE drop frame; keykode; barcode [source: rulib]
Repeatable
N
Name
timeCodeRecordMethod
Label
Time Code - Record Method
Schema
rulib
Definition
The method used to record the timecode on the media object.
Controlled Vocabulary
longitudinal (LTC); vertical interval (VITC); Other [source: rulib]
Repeatable
N





Source Metadata


Name
digitalCharacteristicsVideoDataEncoding
Label
Video Data Encoding
Schema
rulib
Definition
Indicates the encoding scheme used. In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Format
Free-text. The list of video encoding schemes is too long for inclusion.
Example(s)
MPEG-2, MJPEG2000
Repeatable
N





Source Metadata


Name
pictureQualities
Group Label
Picture Qualities
Schema
rulib
Definition
The Picture Qualities element describes the specific characteristics of the picture, including the process used to create those characteristics. Picture Qualities is a parent element for eight subelements. Not all subelements are used for all source types. Subelements are:
Aspect ratio (with "type" attribute) [film; videotape; videodisc]
Color [film; videotape; videodisc]
Color process [film]
Signal format [videotape; videodisc]
Resolution [videotape; videodisc]
Analog Video Data Encoding [videodisc]
Structure [videotape; videodisc]
Frame rate [videotape; videodisc]
Repeatable
N
Name
pictureQualitiesAspectRatioValue
Label
Picture Qualities - Aspect Ratio
Schema
rulib
Definition
For a single frame of a moving image, the proportional relationship between image width and height.
Controlled Vocabulary
4:3; 4:3 (16:9 letterbox); 4:3 (16:9 anamorphic); 16:9; 5.5:3; 7:3 (Panavision or Conemascope); 2.35:1; 1.85:1 [source: rulib]
Repeatable
Y
Name
pictureQualitiesAspectRatioType
Label
Picture Qualities - Aspect Ratio Type
Schema
rulib
Definition
Indicates whether the aspect ratio pertains to the image as it was shot (captured), or the image as it was intended to be viewed (for example, when projected).
Controlled Vocabulary
capture; presentation [source: rulib]
Repeatable
Y
Name
pictureQualitiesColor
Label
Picture Qualities - Color
Schema
rulib
Definition
The color characteristics of the resource. For specific color processes used for motion picture film (Kodacolor, Technicolor, etc.), use the "colorProcess" element.
Controlled Vocabulary
Film. black and white; black and white and color; black and white (tinted); black and white (tinted and toned); black and white (toned); black and white with color sequences; blue; color; color with black and white sequences; 2-color; 2-color IB; 3-color; 3-color IB; cyan; hand-colored; IB color; EC (color); EC (color), low-fade; green; lenticular color; magenta; red; sepia; stencil-colored; yellow; Other; not applicable [source: UCLA 26.1.4]
Photographic. Air brushed; Black and white; Black and white (tinted); Blue; Colored; Hand colored; Other; Sepia tone [source: rulib]
Videotape; Videodisc. black and white; color; black and white and color [source: rulib]
Repeatable
N
Name
pictureQualitiesSignalFormat
Label
Picture Qualities - Signal Format
Schema
rulib
Definition
The signal format of the video object.
Controlled Vocabulary
ATSC; PAL; SECAM; NTSC (composite color); composite monochrome; analog component; digital component; Other
Repeatable
N
Name
pictureQualitiesResolution
Label
Picture Qualities - Resolution
Schema
rulib
Definition
For analog moving images, the level of detail of the image, expressed in number of horizontal lines per picture height.
Controlled Vocabulary
220; 240; 250; 270; 280; 330; 380; 400; 425; 440; 500; 520; 540; Other [source: Video Resolution]
Repeatable
N
Name
pictureQualitiesStructure
Label
Picture Qualities - Structure
Schema
AV Prototype (scan)
Definition
Temporal sampling structure for coding of the video. Typical analog NSTC video is interlaced. HD and digital formats can be either interlaced or progressive, often indicated by the notation of the video resolution (480i is interlaced, 720p is progressive).
Controlled Vocabulary
progressive; interlaced
Repeatable
N
Name
pictureQualitiesFrameRate
Label
Picture Qualities - Frame Rate
Schema
rulib
Definition
The number of frames per second at which the video source was captured.
Format
Decimal number.
Example(s)
30
Repeatable
N





Source Metadata


Name
digitalCharacteristicsSampling
Group Label
Sampling
Schema
rulib
Definition
Sampling is a parent element for three subelements pertaining to the analog-to-digital conversion process, wherein a continuous audio or video signal is analyzed and converted to digital samples.

Sampling subelements are for digital video formats are: samplingSize bitsPerSample wordSize

Sampling subelements for digital audio formats are: samplingRate bitsPerSample wordSize

In the database, this element is a subelement of digitalCharacteristics. Digital Characteristics elements apply to digital files and to digital physical objects such as digital videotape. Digital Characteristics elements are displayed only when the value in the analog/digital flag element is either FILE_DIGITAL or PHYS_DIGITAL.
Repeatable
N
Name
digitalCharacteristicsSamplingSamplingSize
Label
Sampling - Sampling Size
Schema
rulib
Definition
Sampling format as expressed as luminance-chrominance ratio.
Controlled Vocabulary
4:1:1; 4:2:0; 4:2:2; 4:4:4; Other
Repeatable
N
Name
digitalCharacteristicsSamplingBitsPerSample
Label
Sampling - Bits Per Sample
Schema
AES 4.4.16.4.3 (bitDepth)
Definition
The bit depth, or number of bits per sample for the audio or video content of the object. Note that some formats wrap a sample in a larger word size than required for the sample data itself. This element describes the actual number of bits of the sample, whereas wordSize describes the number of bytes used to contain the sample.
Controlled Vocabulary
Videotape, Videodisc. 8-bit; 16-bit; 24-bit; 32-bit; 48-bit
Audiotape; Optical disc. 8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; Other [source: rulib]
Repeatable
N
Name
digitalCharacteristicsSamplingWordSize
Label
Sampling - Word Size
Schema
AES 4.4.16.4.5 (wordSize)
Definition
Number of bytes used to represent a single audio or video sample, which generally maps to bits per sample. Files with a bit depth of 24 will usually be expressed as a 3-byte word size; however some applications may store 24-bit video in a 4-byte word.
Format
Positive integer
Example(s)
3
4
Repeatable
N





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesChannels
Label
not applicable; does not appear on form
Schema
rulib
Definition
Channels is a parent element for two subelements: Number of Channels, and Channel Assignment. Channel Assignment has three attributes: Channel Number, Left-Right Position, and Front-Rear Position. The Channels elements describe the audio streams present on the resource, such as the number and position of channels.
Repeatable
Y
Name
soundQualitiesChannelsNumChannels
Label
Sound Qualities - Number of Channels
Schema
AES 4.4.15.3.3 (numChannels)
Definition
The number of audio streams present in the resource.
Format
Arabic numeral; non-negative integer between 1 and 48.
Example(s)
2
Repeatable
N
Name
soundQualitiesChannelsChannelAssignment
Label
not applicable; does not appear on form
Schema
AES 4.4.16.3.6.2 (channelAssignment)
Definition
Channel Assignment is a parent element for three attributes: Channel Number, Left-Right Position, and Front-Rear Position. Channel Assignment shall be used to indicate the area of the audio sound stage occupied by the audio stream.
Repeatable
N
Name
soundQualitiesChannelsChannelNumber
Label
Sound Qualities - Channel (for Left-Right)
or
Sound Qualities - Channel (for Front-Rear)
Schema
AES 4.4.15.3.6.2.2 (channelNum)
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the channelNum attribute based on the described audio object. For example, when describing a 24-track tape, the first channelNum would be 1. In the case of digital file-based audio objects, the first channelNum should be 0.
Format
Arabic numeral; non-negative integer.
Example(s)
1
Repeatable
N
Name
soundQualitiesChannelsLeftRightPosition
Label
Sound Qualities - Left-Right Position
Schema
AES 4.4.15.3.6.2.3 (leftRightPosition)
Definition
The pan position within the audio sound stage that the stream should nominally occupy during audio playback within the left-right axis. For panning within a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; decimal
Example(s)
-100.0
+100.0
Repeatable
N
Name
soundQualitiesChannelsFrontRearPosition
Label
Sound Qualities - Front-Rear Position
Schema
AES 4.4.15.3.6.2.4 (frontRearPosition)
Definition
A number indicating the pan position within the audio sound stage that the stream should nominally occupy during audio playback within the front-back axis. Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front. The "channelNumber" attribute allows the cataloger to correlate each pan position with its corresponding channel.
Format
Arabic numeral; non-negative decimal
Example(s)
0.0
200.0
Repeatable
N
Name
soundQualitiesTrackLayout
Label
Sound Qualities - Track Layout
Schema
rulib
Definition
The format of the audio tracks.
Controlled Vocabulary
1 (full track); 2 (half track); 3; 4 (quarter track); 5; 6; 8; 12; 16; 24; 32; 48; Other
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N
Name
soundQualitiesNoiseReduction
Label
Sound Qualities - Noise Reduction
Schema
rulib
Definition
Any inherent noise reduction processing that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
Film, Videotape. Dolby A; Dolby SR; DBX Type I; DBX Type II; Ultra Stereo; unknown; Other
Videodisc; Audiotape. Dolby A; Dolby B; Dolby C; Dolby S; Dolby SR; DBX; flat; Other; none
Analog disc. Dolby A; DBX; flat; Other; none
Repeatable
N
Name
soundQualitiesEqualization
Label
Sound Qualities - Equalization
Schema
AES 4.4.16.4.12 (equalization)
Definition
Indicates any inherent equalization curve that must be applied to the described audio object during playback to properly recover the recorded sound.
Controlled Vocabulary
AES; NAB; RIAA; FFRR; FFSS; IECI; CCIR; Ortho Acoustic; flat (no curve)
Repeatable
N





Source Metadata


Name
timeCode
Group Label
Time Code
Schema
rulib
Definition
Time Code is a parent element for one or two subelements, depending on the source type. All source types to which Time Code applies include subelement "type" to indicate the kind of timecode used. For videotape, videodisc, audiotape, andoptical disc, Time Code has a second subelement, "recordMethod". A time code is a sequence of numeric codes generated at regular intervals, typically by a timing system, for the purposes of synchronization or logging. For motion picture film, edge codes and Keykode are variations of time code which uniquely identify frames in a film stock. These are letters, numbers and symbols placed at regular intervals along the edge of 35 mm and 16 mm film to allow for frame-by-frame specific identification. [wikipedia, adapted]
Repeatable
N
Name
timeCodeType
Label
Time Code - Code Type
Schema
rulib
Definition
The specific kind of timecode.
Controlled Vocabulary
Simple timecode, SMPTE nondrop frame, SMPTE drop frame; keykode; barcode [source: rulib]
Repeatable
N
Name
timeCodeRecordMethod
Label
Time Code - Record Method
Schema
rulib
Definition
The method used to record the timecode on the media object.
Controlled Vocabulary
longitudinal (LTC); vertical interval (VITC); Other [source: rulib]
Repeatable
N





Source Metadata


Name
wireDiameter
Label
Wire Diameter
Schema
AES 4.4.2.1.2.8 (diameter)
Definition
The diameter of the wire as seen from straight on, i.e. looking down the wire from one end to the other.
Repeatable
N





Source Metadata


Name
soundQualities
Group Label
Sound Qualities
Schema
rulib
Definition
Sound Qualities is a parent element for six subelements (some with their own subelements and attributes). Not all elements are used for all source types. These elements describe the characteristics of the sound, such as mono or stereo, track layout, etc.:
Track Medium
Channels
Track Layout
Sound Field
Noise Reduction
Equalization
Repeatable
N
Name
soundQualitiesSoundField
Label
Sound Qualities - Sound Field
Schema
rulib
Definition
The aural space arrangement of the sound recording, such as mono or stereo.
Controlled Vocabulary
Film, Videotape, Videodisc, Audiotape, Optical disc, Analog disc. mono; stereo; joint stereo; quadrophonic; 5.1; 7.1; Other
Cylinder, Wire recording. mono
Repeatable
N





Technical Metadata


Section: Application Specific Data

Name
appSpecificData
Schema
rulib
Definition
Indicates the existence of embedded private application data within the described video or sound object.

appSpecificData has the following components:
  • Subelements:
    • appSpecificDataName
    • appSpecificDataVersion
Controlled Vocabulary
n/a
Repeatable
N
Name
appSpecificDataName
Label
Application Specific Data - Name
Schema
rulib
Definition
Name of the application that has deposited private data into the video or sound object as a data string.
Usage Note
Indicates the existence of embedded private application data within the described video object.
Controlled Vocabulary
Free Text
Repeatable
N
Name
appSpecificDataVersion
Label
Application Specific Data - Version
Schema
rulib
Definition
Version of the application that has deposited private data into the video or sound object as a data string.
Usage Note
Indicates the existence of embedded private application data within the described video object.
Controlled Vocabulary
Free Text
Repeatable
N





Technical Metadata


Name
audioDataBlockSize
Label
Audio Data Block Size
Schema
AES
Definition
Used to indicate the size of each data block of the described audio object in bytes.
Controlled Vocabulary
Integer string, expressed in bytes
Repeatable
N





Technical Metadata


Name
audioDataEncoding
Label
Audio Data Encoding
Schema
AES
Definition
Indicates the method used to encode the audio object. Most modern audio files will use PCM encoding.
Controlled Vocabulary
PCM; DSD; Other
Repeatable
N





Technical Metadata


Section: Basic Image Characteristics

Name
basicImageCharacteristics
Schema
NISO MIX
Definition
Provides basic size and color information.

basicImageCharacteristics has the following components:
  • Subelements:
    • imageWidth
    • imageHeight
    • photometricInterpretation
    • orientation
Repeatable
N
Name
imageWidth
Label
Basic Image Characteristics - Image Width
Schema
NISO MIX
Definition
The horizontal, or x dimension of the image, in pixels
Controlled Vocabulary
positive integer
Repeatable
N
Name
imageHeight
Label
Basic Image Characteristics - Image Height
Schema
NISO MIX
Definition
The vertical, or y dimension of the image, in pixels
Controlled Vocabulary
positive integer
Repeatable
N
Name
photometricInterpretation
Group Label
Basic Image Characteristics - Photometric Interpretation
Schema
NISO MIX
Definition
Information about the color characteristics of the resource.

basicImageCharacteristics has the following components:
  • Subelements:
    • colorSpace
Controlled Vocabulary
N/A
Repeatable
N
Name
colorSpace
Label
Basic Image Characteristics - Photometric Interpretation - Color Space
Schema
NISO MIX
Definition
This field is used to indicate the color model of the decompressed image space
Controlled Vocabulary
WhiteIsZero, BlackIsZero, RGB, PaletteColor, TransparencyMask, CMYK, YCbCr, CIELab, ICCLab, DeviceGray, DeviceRGB, DeviceCMYK, CalGray, CalRGB, Lab, ICCBased, Separation, sRGB, e-sRGB, sYCC, Indexed, Pattern, DeviceN, YCCK, Other.
Repeatable
N
Name
orientation
Group Label
Basic Image Characteristics - Orientation
Schema
NISO MIX
Definition
Information about orientation of the image.

orientation has the following components:
  • Subelements:
    • displayOrientation
    • imageOrientation
Controlled Vocabulary
n/a
Repeatable
N
Name
displayOrientation
Label
Basic Image Characteristics - Orientation - Display Orientation
Schema
NISO MIX
Definition
Designates the orientation of the image.
Controlled Vocabulary
Normal; Normal, image flipped; Normal, rotated 180° Normal, image flipped, rotated 180° Normal, image flipped, rotated cw 90° Normal, rotated ccw 90° normal, rotated cw 90° unknown
Repeatable
N
Name
imageOrientation
Label
Basic Image Characteristics - Orientation - Image Orientation
Schema
NISO MIX
Definition
Designates the orientation of the image.
Controlled Vocabulary
Normal; Normal, image flipped; Normal, rotated 180° Normal, image flipped, rotated 180°, Normal, image flipped, rotated cw 90° Normal, rotated ccw 90° normal, rotated cw 90°, unknown
Repeatable
N





Technical Metadata


Section: Bit Rate Reduction

Name
bitRateReduction
Schema
AES
Definition
Information about the compression applied to a moving image or sound object.

bitRateReduction has the following components:
  • Subelements:
    • compression
    • codec
    • creatingApplication
    • dataRate
    • dataRateMode
Controlled Vocabulary
n/a
Repeatable
N
Name
bitRateReductionCompression
Group Label
Bit Rate Reduction - Compression
Definition
Identifies the compression characteristics of the file.

bitRateReductionCompression has the following components:
  • Subelements:
    • bitRateReductionCompressionType
    • bitRateReductionCompressionRatio
Controlled Vocabulary
N/A
Repeatable
N
Name
bitRateReductionCompressionType
Label
Bit Rate Reduction - Compression - Compression Type
Definition
Indicates whether the master file is compressed or uncompressed. If compressed and the compression ratio is known, enter the value in Compression ratio.
Usage Note
Uncompressed should be the default value.
Controlled Vocabulary
Compressed; Uncompressed; Unknown
Repeatable
N
Name
bitRateReductionCompressionRatio
Label
Bit Rate Reduction - Compression - Compression Ratio
Definition
Designates the ratio of compressed file size to uncompressed data.
Usage Note
Should be a positive Integer. For purposes of recording this number, the original size is assumed to be 1, so only the first half of the ratio will be recorded.
Controlled Vocabulary
Free text
Example(s)
10 (for a 10:1 compression ratio); 30 (for a 30:1 compression ratio)
Repeatable
N
Name
bitRateReductionCodec
Group Label
Bit Rate Reduction - Codec
Schema
AES
Definition
Defines the codec (compression algorithm) used to process the audio or video data.

bitRateReductionCodec has the following components:
  • Subelements:
    • codecName
    • codecVersion
    • codecQuality
Controlled Vocabulary
N/A
Repeatable
N
Name
bitRateReductionCodecName
Label
Bit Rate Reduction - Codec - Codec Name
Schema
AES 4.4.16.4.13.2 (codecName)
Definition
Name of the codec (compression algorithm) used to the process the audio or video data.
Controlled Vocabulary
For Item Type "MovingImage": BMP; Conexant YUV 4:1:1 (Y41P, CXY1); Conexant YUV 4:2:0; Conexant YUV 4:2:2 (CPLA, CXY2); IRAW; RAW; YUVP; YV12; YV16; CorePNG; H.264 (MPEG-4 AVC, MPEG-4 Part 10); Huffyuv; Lagarith; LCL; MJPEG2000; MSU; TSCC; AVS; Blackbird FORscene; Cinepak; DV (IEC 61834); Dirac; Firebird Original FORscene; H.261; H.263; MPEG-4 ASP; H.264 (MPEG-4 AVC, MPEG-4 Part 10); Indeo 3/4/5; KVCD; MJPEG (Motion JPEG); MPEG-1 Video; MPEG-2 Video; MPEG-4 ASP; MPEG-4 AVC; VP3; VP6; VP7 (TrueMotion S); Pixlet; RealVideo; Snow Wavelet Codec; Tarkin; Ogg-Theora; VC-1 SMTPE; Windows Media Video; ASF; WAX [source: rulib]
For Item Type "Sound": ATRAC; Advanced Audio Codec (AAC); AC3; ALAC; MPEG-1, Layer 3 (MP3); ACELP; CELP; A-law; μ-law; MDCT; Fourier Transform; FLAC; WavPack; Shorten; Speex; Ogg Vorbis; Windows Media Audio; Musepack [source:rulib]
Repeatable
N
Name
bitRateReductionCodecNameVersion
Label
Bit Rate Reduction - Codec - Codec Name Version
Schema
rulib
Definition
Version of the codec (compression algorithm) used to the process the audio data.
Usage Note
Format as 1.0, 1.1, etc.
Controlled Vocabulary
Free Text
Repeatable
N
Name
bitRateReductionCodecQuality
Label
Bit Rate Reduction - Codec - Codec Quality
Schema
rulib
Definition
Indication of whether the codec is lossy or lossless. Lossy codecs compress data by removing portions of the original, reducing the quality.
Controlled Vocabulary
lossy; code regenerating
Repeatable
N
Name
bitRateReductionCreatingApplication
Group Label
Bit Rate Reduction - Creating Application
Schema
PREMIS
Definition
Information about bit rate reduction creator application.

bitRateReductionCreatingApplication has the following components:
  • Subelements:
    • bitRateReductionCreatingApplicationName
    • bitRateReductionCreatingApplicationVersion
    • bitRateReductionCreatingApplicationDateCreated
Controlled Vocabulary
n/a
Repeatable
N
Name
bitRateReductionCreatingApplicationName
Label
Bit Rate Reduction - Creating Application - Creating Application Name
Schema
PREMIS
Definition
The name of the application used to create the object in its current format.
Usage Note
The proper name of the application package should be used. The numeric version of the application will be filled into creatingApplication version.
Example(s)
Microsoft Word; XMLSpy; Oracle
Controlled Vocabulary
free text
Repeatable
N
Name
bitRateReductionCreatingApplicationVersion
Label
Bit Rate Reduction - Creating Application - Version
Schema
PREMIS
Definition
The numeric version of the creating application used when the object was created.
Usage Note
Required whenever the creatingApplication Name is applied. Should be a numeric value with decimal points to indicate sub releases and revisions, with alphabetic characters to indicate beta or release candidate versions. Consult your Application documentation on how to obtain the numeric version number.
Controlled Vocabulary
free text
Example(s)
2.0, 1.1.5, 3.0LE
Repeatable
N
Name
bitRateReductionCreatingApplicationDateCreated
Label
Bit Rate Reduction - Creating Application - Date Created
Schema
PREMIS
Definition
The actual or approximate date the object was created by the creating application.
Usage Note
Format is YYYY-MM-DD.
Controlled Vocabulary
Date string
Example(s)
2000-12-01
Repeatable
N
Name
bitRateReductionDataRate
Label
Bit Rate Reduction - Data Rate
Schema
rulib
Definition
Also known as bit rate; the rate at which data is presented within the codec.
Usage Note
Often a numeric unit expressed in bits per second (bps), kilobits per second (kbps) or possibly even megabits per second (Mbps).
Example(s)
128kbps, 512kbps, 1.4Mbps
Controlled Vocabulary
Free Text
Repeatable
N
Name
bitRateReductionDataRateMode
Label
Bit Rate Reduction - Data Rate Mode
Schema
rulib
Definition
Indicates whether the stream data has been processed to achieve a fixed (constant) or variable bit rate.
Controlled Vocabulary
fixed; variable
Repeatable
N





Technical Metadata


Name
byteOrder
Label
Byte Order
Schema
AES
Definition
Specifies the "Endianness" of digital data. Computer processors are optimized for processing data in a specific order, leading to certain codecs being optimized for specific byte orders to better accommodate these processors.
Controlled Vocabulary
little endian; big endian
Repeatable
N





Technical Metadata


Name
characterEncoding
Label
Character Encoding
Schema
rulib
Definition
"A character encoding system consists of a code that pairs a sequence of characters from a given character set (sometimes incorrectly referred to as code page) with something else, such as a sequence of natural numbers, octets or electrical pulses, in order to facilitate the transmission of data (generally numbers and/or text) through telecommunication networks and/or storage of text in computers." (Wikipedia). Often used interchangeably with character set.
Controlled Vocabulary
ASCII (ISO 646), Unicode, UTF-8 (Unicode), Other, Unknown
Repeatable
N





Technical Metadata


Section: Compression

Name
compression
Definition
Identifies compression characteristics of the file.

compression has the following components:
  • Subelements:
    • compressionType
    • compressionRatio
Controlled Vocabulary
N/A
Repeatable
N
Name
compressionType
Label
Compression - Compression Type
Schema
rulib
Definition
Indicates whether the master file is compressed or uncompressed. If compressed and the compression ratio is known, enter the value in Compression ratio.
Usage Note
Uncompressed should be the default value.
Controlled Vocabulary
Compressed; Uncompressed; Unknown
Repeatable
N
Name
compressionRatio
Label
Compression - Compression Ratio
Schema
NISO MIX
Definition
Designates the ratio of compressed file size to uncompressed data.
Usage Note
Should be a positive Integer. For purposes of recording this number, the original size is assumed to be 1, so only the first half of the ratio will be recorded.
Controlled Vocabulary
Free text
Example(s)
10 (for a 10:1 compression ratio); 30 (for a 30:1 compression ratio)
Repeatable
N





Source Metadata


Name
contentModel
Label
digital object content type
Schema
rulib
Definition
This field is used to indicate the type of object. It is not explicit in Technical Metadata, but tied with Source Metadata.
Usage Note
This field is displayed as a menu on the Record List screen when the "Create New Record" button is selected.
Controlled Vocabulary
Article; Audio; Book; Dataset; Document; ETD; Manuscript; Map; Newsletter; OralHistory; Pamphlet; Periodical; Photograph; Record; Transcript; Video.
Repeatable
N





Technical Metadata


Section: Creating Application

Name
creatingApplication
Schema
PREMIS
Definition
Information about file creator application.
Usage Note
When the item type is "Moving Image" or "Sound," use only for born digital files or uncompressed file capture. Compressed file capture should not be documented in this element but rather in the data element "Bit Rate Reduction - Creating Application."

creatingApplication has the following components:
  • Subelements:
    • creatingApplicationName
    • creatingApplicationVersion
    • creatingApplicationDateCreated
Controlled Vocabulary
n/a
Repeatable
N
Name
creatingApplicationName
Label
Creating Application - Creating Application Name
Schema
PREMIS
Definition
The name of the application used to create the object in its current format.
Usage Note
The proper name of the application package should be used. The numeric version of the application will be filled into creatingApplication version.
Controlled Vocabulary
free text
Example(s)
Microsoft Word; XMLSpy; Oracle
Repeatable
N
Name
creatingApplicationVersion
Label
Creating Application - Version
Schema
PREMIS
Definition
The numeric version of the creating application used when the object was created.
Usage Note
Required whenever the creatingApplication Name is applied. Should be a numeric value with decimal points to indicate sub releases and revisions, with alphabetic characters to indicate beta or release candidate versions. Consult your Application documentation on how to obtain the numeric version number.
Controlled Vocabulary
free text
Example(s)
2.0, 1.1.5, 3.0LE
Repeatable
N
Name
creatingApplicationDateCreated
Label
Creating Application - Date Created
Schema
PREMIS
Definition
The actual or approximate date the object was created by the creating application.
Usage Note
Format is YYYY-MM-DD.
Controlled Vocabulary
Date string
Example(s)
2000-12-01
Repeatable
N





Technical Metadata


Name
dateCreated
Label
Digitization Date/Time
Schema
NISO
Definition
The Date on which the digital still image was created.
Usage Note
Format is YYYY-MM-DD. This is the same date as generalCaptureInformationDateCreated.
Controlled Vocabulary
free text, according to required format.
Example(s)
2000-12-01
Repeatable
N





Technical Metadata


Name
duration
Label
Duration
Schema
METS
Definition
The elapsed time of the entire item in playback.
Usage Note
This value should be expressed in ISO 8601 format, i.e. HH:MM:SS/1000
Controlled Vocabulary
Free text
Example(s)
A 1 hour, 26 minute, 32 second video object would be entered as 01:26:32.00
Repeatable
N





Technical Metadata


Name
firstSampleOffset
Label
First Sample Offset
Schema
AES
Definition
Indicates the number of bytes immediately prior to the first byte of audio data; used to determine the location of the first valid sound byte in the file. Expressed as a long integer.
Usage Note
If the audio object has no header data, firstSampleOffset shall have a value of 0.
Controlled Vocabulary
Long Integer string
Repeatable
N





Technical Metadata


Name
firstValidByteOfBlock
Label
First Valid Byte Of Block
Schema
AES
Definition
The firstValidByteOfBlock element shall give the local address within the block of the first byte of the first audio sample. The local address range shall be understood to range from byte 0 to byte audioDataBlockSize - 1.
Usage Note
Used only when non-audio data is also included within the audio data block. Use with lastValidByteOfBlock and audioBlockSize elements to describe a region of valid audio samples within the block. If firstValidByteOfBlock is present then the lastValidByteOfBlock and audioDataBlockSize elements shall be required.
Controlled Vocabulary
Integer string
Repeatable
N





Technical Metadata


Name
formatColors
Label
Format Colors
Schema
PBcore v. 1.1
Definition
The overall color, grayscale, or black and white nature of a media item, as a single occurrence or combination of occurrences in or throughout the media item.
Usage Note
Indicates the possible color, grayscale, or black and white color schemes or combinations for a media item. If the media item is primarily color, grayscale, or black and white, then use one of these three simple terms from the picklist. If the media item has a primary color scheme, but includes significant embedded sequences of another color set, then a color combination from the picklist can be used to show the primary and secondary color schemes. The descriptor "formatColors" is not intended to measure or identify specific color metrics of pixels in a static image or moving image, but describes the media item in a more generalized way in order to inform consumers what to expect during media delivery and/or playback.
Controlled Vocabulary
B&W; Grayscale; Color; B&W with grayscale sequences; B&W with color sequences; Grayscale with B&W sequences; Grayscale with color sequences Color with B&W sequences; Color with grayscale sequences; Other
Repeatable
N





Technical Metadata


Section: Frame

Name
frame
Schema
rulib
Definition
Information about the video frame.

frame has the following components:
  • Subelements:
    • frameHeight
    • frameWidth
    • frameAspectRatio
    • frameRate
    • frameStructure
Controlled Vocabulary
n/a
Repeatable
N
Name
frameHeight
Label
Frame - Height
Schema
rulib
Definition
The height, in pixels, of the video frame
Usage Note
should be a positive integer in pixels
Controlled Vocabulary
Free text (numeric value)
Repeatable
N
Name
frameWidth
Label
Frame - Width
Schema
rulib
Definition
The width, in pixels, of the video frame
Usage Note
should be a positive integer in pixels
Controlled Vocabulary
Free text (numeric value)
Repeatable
N
Name
frameRate
Label
Frame - Rate
Schema
rulib
Definition
The number of frames per second at which the video source was captured.
Usage Note
Can be any real numeric value
Example(s)
Typical NTSC video has a frame rate of 29.97 frames per second (often estimated at 30 fps). Most feature films have a frame rate of 24 frames per second. Digital Video (DV formats) can be shot at either rate.
Controlled Vocabulary
Free text (numeric value)
Repeatable
N
Name
frameAspectRatio
Label
Frame - Aspect Ratio
Schema
rulib
Definition
The desired aspect ratio for the image on screen.
Usage Note
Some video objects produced for display on non-square pixel monitors (i.e. analog TV sets) have a desired aspect ratio that differs from the actual ratio of horizontal to vertical pixels.
Controlled Vocabulary
4:3; 4:3 (16:9 letterbox); 4:3 (16:9 anamorphic); 16:9; 5:5.3; 7:3 (Panavision or Cinemascope); 2.35:1; 1.85:1
Example(s)
Typical NTSC video has an aspect ratio of 4:3. Most HD video (i.e. 1080i, 1080p) has an aspect ratio of 16:9.
Repeatable
N
Name
frameStructure
Label
Frame - Structure
Schema
rulib (METS has dtv_scan)
Definition
The temporal scanning structure of the video object.
Controlled Vocabulary
interlaced; progressive
Example(s)
Typical analog NSTC video is interlaced. HD and digital formats can be either interlaced or progressive, often indicated by the notation of the video resolution (480i is interlaced, 720p is progressive).
Repeatable
N





Technical Metadata


Name
generation
Label
Generation
Schema
rulib
Definition
This field indicates the generational version of the original work the object represents. Technical metadata is used to document all technical and physical characteristics of digital files, including born digital source files. A resource may have both a born digital source file and a digital preservation master cataloged in separate instances of technical metadata. Provenance information about a digital source file will be captured in source metadata, however.
Controlled Vocabulary
Digital Preservation Master; Born Digital Source, Digital Preservation Master with colorbar; Digital Preservation Master with colorbar and sound check
Repeatable
N





Technical Metadata


Section: General Capture Information

Name
generalCaptureInformation
Schema
NISO MIX
Definition
General information about image capture.

generalCaptureInformation has the following components:
  • Subelements:
    • dateCreated
    • imageProducer
    • captureDevice
    • scannerCapture
    • digitalCameraCapture
Controlled Vocabulary
n/a
Repeatable
N
Name
generalCaptureInformationDateCreated
Label
General Capture Information - Date Created
Schema
NISO MIX
Definition
The Date on which the digital still image was created.
Usage Note
Format is YYYY-MM-DD. This is the same date as Digitization Date/Time.
Controlled Vocabulary
free text, according to formatting principle
Example(s)
2000-12-01
Repeatable
N
Name
imageProducer
Label
General Capture Information - Image Producer
Schema
NISO MIX
Definition
Identifies the organization-level producers of the image.
Usage Note
Identifies the name of the service provider or production unit responsible for creating the image file.
Controlled Vocabulary
Free Text
Example(s)
University of Michigan Digital Library Production Services;
Harvard College Library Digital Imaging Group;
Luna Imaging, Inc.
Repeatable
Y
Name
captureDevice
Label
General Capture Information - Capture Device
Schema
NISO MIX
Definition
Designates the classification of the device used to created the image data.
Controlled Vocabulary
transmission scanner; reflection print scanner; digital still camera; still from video; digital video camera
Repeatable
N
Name
scannerCapture
Group Label
General Capture Information - Scanner Capture
Schema
NISO MIX
Definition
Information about an image captured by a scanner.

scannerCapture has the following components:
  • Subelements:
    • scannerManufacturer
    • scannerModel
    • maximumOpticalResolution
    • scannerSensor
    • scanningSystemSoftware
Usage Note
Applies when the capture device is a transmission scanner or reflection print scanner.
Controlled Vocabulary
n/a
Repeatable
N
Name
scannerManufacturer
Label
General Capture Information - Scanner Capture - Scanner Manufacturer
Schema
NISO MIX
Definition
Identifies the manufacturer of the scanner used to create the image.
Controlled Vocabulary
Free text
Example(s)
Creo; Nikon; AGFA; Hewlett-Packard; Scitex; Canon
Repeatable
N
Name
scannerModel
Label
not applicable; does not appear on form
Schema
NISO MIX
Definition
Information about the scanner model.

scannerModel has the following components:
  • Subelements:
    • scannerModelName
    • scannerModelNumber
    • scannerModelSerialNumber
Controlled Vocabulary
n/a
Repeatable
N
Name
scannerModelName
Label
General Capture Information - Scanner Capture - Model Name
Schema
NISO MIX
Definition
Indicates the name of the model of the scanner used to create the image.
Controlled Vocabulary
Free Text
Example(s)
LIDE; Scanmaker; Artixscan
Repeatable
N
Name
scannerModelNumber
Label
General Capture Information - Scanner Capture - Model Number
Schema
NISO MIX
Definition
Indicates the number of the model of the scanner used to create the image.
Controlled Vocabulary
Free Text
Example(s)
50 (for model name LIDE); i800 (for model name Scanmaker); M1 (for model name Artixscan)
Repeatable
N
Name
scannerModelSerialNumber
Label
General Capture Information - Scanner Capture - Serial Number
Schema
NISO MIX
Definition
Identifies the serial number of the scanner used to create the image.
Controlled Vocabulary
Free Text
Repeatable
N
Name
maximumOpticalResolution
Label
General Capture Information - Scanner Capture - Max. Optical Resolution
Schema
NISO MIX
Definition
Indicates the actual number of photo elements in the scanning sensor
Usage Note
For linear-sensor scanners (i.e. a flatbed image scanner), use any positive integer that represents the scanner's resolution in dots per inch (dpi). For area-sensor scanners (i.e. digital cameras), use: the sensor's longer dimension (positive integer) x smaller dimension (positive integer); Use real resolution, not interpolated.
Example(s)
400dpi; 3072 x 2048
Controlled Vocabulary
Free Text
Repeatable
N
Name
scannerSensor
Label
General Capture Information - Scanner Capture - Scanner Sensor
Schema
NISO MIX
Definition
Indicates the type of image sensor used in the scanning device.
Controlled Vocabulary
undefined; MonochromeLinear; ColorTriLinear; ColorSequentialLinear; Unknown
Repeatable
N
Name
scanningSystemSoftware
Label
not applicable; does not appear on form
Schema
NISO MIX
Definition
Information about the software used to do the scan.

scanningSystemsSoftware has the following components:
  • Subelements:
    • scanningSystemSoftwareName
    • scanningSystemSoftwareVersionNumber
Controlled Vocabulary
n/a
Repeatable
N
Name
scanningSystemSoftwareName
Label
General Capture Information - Scanner Capture - Scanning System Software Name
Schema
NISO MIX
Definition
Indicates the name of the software used to scan the image.
Controlled Vocabulary
Free Text
Example(s)
ScanGear; FuturixImager; The GIMP; VueScan
Repeatable
N
Name
scanningSystemSoftwareVersionNumber
Label
General Capture Information - Scanner Capture - Software Version
Schema
NISO MIX
Definition
Indicates the version of the software used to scan the image.
Controlled Vocabulary
Free Text
Repeatable
N
Name
digitalCameraCapture
Group Label
General Capture Information - Digital Camera Capture
Schema
NISO MIX
Definition
Information about an image captured by a digital camera.

scannerCapture has the following components:
  • Subelements:
    • digitalCameraManufacturer
    • digitalCameraModel
    • digitalCameraSensor
Usage Note
Applies when the capture device is a digital still camera or a digital video camera.
Controlled Vocabulary
n/a
Repeatable
N
Name
digitalCameraManufacturer
Label
General Capture Information - Digital Camera Capture - Camera Manufacturer
Schema
NISO MIX
Definition
Identifies the manufacturer of the camera used to create the image.
Controlled Vocabulary
Free text
Example(s)
PhaseOne; Nikon; Hassleblad; Leica; Sinar; Canon
Repeatable
N
Name
digitalCameraModel
Label
not applicable; does not appear on form
Schema
NISO MIX
Definition
Information about the model of digital camera.

scannerModel has the following components:
  • Subelements:
    • digitalCameraModelName
    • digitalCameraModelNumber
    • digitalCameraModelSerialNumber
Controlled Vocabulary
n/a
Repeatable
N
Name
digitalCameraModelName
Label
General Capture Information - Digital Camera Capture - Model Name
Schema
NISO MIX
Definition
Indicates the model name of the camera used to create the image.
Controlled Vocabulary
Free Text
Example(s)
EOS; PowerPhase
Repeatable
N
Name
digitalCameraModelNumber
Label
General Capture Information - Digital Camera Capture - Model Number
Schema
NISO MIX
Definition
Indicates the model number of the camera used to create the image.
Controlled Vocabulary
Free Text
Example(s)
40D; P45; H2; E7600; C2520B
Repeatable
N
Name
digitalCameraModelSerialNumber
Label
General Capture Information - Digital Camera Capture - Serial Number
Schema
NISO MIX
Definition
Identifies the serial number of the camera used to create the image.
Controlled Vocabulary
Free Text
Repeatable
N
Name
digitalCameraSensor
Label
General Capture Information - Digital Camera Capture - Sensor
Schema
NISO MIX
Definition
Indicates the type of image sensor used in the digital camera.
Controlled Vocabulary
undefined; MonochromeArea; OneChipColorArea; TwoChipColorArea; ThreeChipColorArea; ColorSequentialArea; MonochromeLinear; ColorTrilinear; ColorSequentialLinear; unknown
Repeatable
N





Technical Metadata


Name
lastValidByteOfBlock
Label
Last Valid Byte Of Block
Schema
AES
Definition
The lastValidByteOfBlock element shall give the local address within the block of the last byte of the last audio sample. The local address range shall be understood to range from byte 0 to byte audioDataBlockSize - 1.
Usage Note
Used only when non-audio data is also included within the audio data block. Use with firstValidByteOfBlock and audioBlockSize elements to describe a region of valid audio samples within the block. If lastValidByteOfBlock is present then the firstValidByteOfBlock and audioDataBlockSize elements shall be required.
Controlled Vocabulary
Integer string
Repeatable
N





Source Metadata


Section: Mime Types

Name
mimeTypes
Schema
Mime
Definition
"An Internet media type, originally called a 'MIME type' after MIME (Multipurpose Internet Mail Extensions, an Internet standard) and sometimes a 'Content-type' after the name of a header in several protocols whose value is such a type, is a two-part identifier for file formats on the Internet. The identifiers were originally defined in RFC 2046 for use in e-mail sent through SMTP, but their use has expanded to other protocols such as HTTP and SIP. A media type is composed of at least two parts: a type, a subtype, and one or more optional parameters." (Wikipedia)

mimeTypes has the following components:
  • Subelements:
    • mimeTypeForContainer
    • mimeTypeForFile
Usage Note
This element is defined in the database but is not currently available for entry by the user.
Repeatable
N
Name
mimeTypeForContainer
Label
Mime Types - Mime Type for (file/container)
Schema
Mime
Definition
Mime type for container.
Usage Note
The value of this subelement is supplied by the system.
Controlled Vocabulary
 
Repeatable
N
Name
mimeTypeForFile
Label
Mime Types - Mime Type
Schema
Mime
Definition
Media types assigned by the Internet Assigned Numbers Authority (IANA). While somewhat out of date and lacking the precision of file and encoding types, mime types are still used by browsers, email and other web applications.
Usage Note
The value of this subelement is supplied by the system. The vocabulary is editable by the Administrator. All mime media types are not included in the vocabulary, only those expected in the RUcore repository. Other administrators will want to edit this list.
Controlled Vocabulary
application/atom+xml; application/mp4; application/msword; application/mxf; application/ogg; application/pdf; application/postscript; application/rdf+xml; application/smil+xml; application/vnd.ms-excel; application/vnd.ms-powerpoint; application/vnd.visio; application/x-shockwave.flash; application/xhtml+xml; application/xml; application/zip; audio/ac3; audio/mp4; audio/mpeg; audio/mpeg4-generic; audio/ogg; audio/wav; image/gif; image/jp2; image/jpeg; image/png; image/tiff; text/html; text/rtf; text/tab-separated-values; text/vnd.latex-z; text/richtext; text/sgml; text/xml; video/DV; video/H261; video/H263; video/H263-1998; video/H263-2000; video/H264; video/JPEG; video/jpeg2000; video/MJ2; video/MP1S; video/MP2P; video/MP2T; video/MP4; video/MP4V-ES; video/mpeg; video/mpeg4-generic; video/ogg; video/quicktime; video/raw
Repeatable
N





Technical Metadata


Name
note
Label
Note
Schema
rulib
Definition
A free-text description or explanatory note for miscellaneous data concerning the technical characteristics of the object.
Usage Note
Use this field to record any additional information about the object which is not appropriate for any of the other Technical Metadata fields.
Example(s)
Authored in H.264 and transcoded to Mpeg-2 at a later time.
Repeatable
N





Technical Metadata


Section: Operating System

Name
operatingSystem
Schema
rulib
Definition
Identification of the operating system used when the object was created.

operatingSystem has the following components:
  • Subelements:
    • operatingSystemName
    • operatingSystemVersion
Controlled Vocabulary
n/a
Repeatable
N
Name
operatingSystemName
Label
Operating System - Operating System Name
Schema
rulib
Definition
The name of the operating system used when the object was created.
Usage Note
The proper name of the operating system should be used. The numeric version of the operating system will be filled into operatingSystemVersion.
Controlled Vocabulary
free text
Example(s)
Microsoft Windows 2000; Microsoft Windows XP; Mac OS X Leopard; Ubuntu Linux Gutsy Gibbon
Repeatable
N
Name
operatingSystemVersion
Label
Operating System - Version
Schema
rulib
Definition
The numeric version of the operating system used when the object was created.
Usage Note
Required whenever the operatingSystemName is applied. Should be a numeric value with decimal points to indicate sub releases and revisions, with alphabetic characters to indicate beta or release candidate versions. Consult your Application documentation on how to obtain the numeric version number.
Controlled Vocabulary
free text
Example(s)
Microsoft Windows XP will typically be listed as version 5.1.2600, while Windows Vista may list itself as 6.0.6000. Mac OS X releases typically have version numbers such as 10.4.11, 10.5.2, etc.
Repeatable
N





Technical Metadata


Name
preservationLevel
Label
Preservation Level
Schema
PREMIS
Definition
This field is used to indicate level of service or length of time an object will be preserved.
Usage Note
By default, "full" is used.
Controlled Vocabulary
bit level, full
Repeatable
N





Technical Metadata


Name
signalFormat
Label
Signal Format
Schema
N
Definition
Signal format of the video source item.
Controlled Vocabulary
PAL; SECAM; NTSC (composite color); composite monochrome; analog component; digital component; other
Repeatable
N





Technical Metadata


Name
soundPresent
Label
Sound Present
Schema
AES
Definition
Specifies whether a sound track is present within a video object.
Controlled Vocabulary
yes; no
Repeatable
N





Technical Metadata


Section: Sound Qualities

Name
soundQualities
Schema
AES
Definition
Sound Qualities describe the characteristics of the sound, such as mono or stereo, track layout, etc.

soundQualities has the following components:
  • Subelements:
    • channels
    • soundField
    • noiseReduction
    • equalization
Repeatable
N
Name
channels
Group Label
Sound Qualities - Channels
Schema
AES
Definition
Channel information about audio in a moving image object.

audioChannels has the following components:
  • Subelements:
    • numChannels
    • channelAssignment
Controlled Vocabulary
n/a
Repeatable
N
Name
numChannels
Label
Sound Qualities - Channels - Number of Channels
Schema
AES
Definition
The number of audio channels present in the audio object.
Controlled Vocabulary
Postive Integer
Example(s)
A Monaural (mono) audio stream is typically 1 channel, stereo is typically 2.
Repeatable
N
Name
channelAssignment
Label
not applicable; does not appear on form
Schema
AES
Definition
The area of the audio sound stage occupied by the channel, or a non-spatial attribute of the channel (e.g. language)

channelAssignment has the following components:
  • Subelements:
    • channelNumber
    • leftRightPosition
    • frontRearPosition
Controlled Vocabulary
Free text
Repeatable
Y
Name
channelNumber
Label
Sound Qualities - Channels - Channel Number
Schema
AES
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to channelNumber based on the described audio object. For example, when describing a 24-track tape, the first channelNumber would be 1. In the case of digital file-based audio objects, the first channelNumber should be 0.
Usage Note
Apply a natural numbering scheme, based on the audio object. Each channel number should be unique.
Controlled Vocabulary
Positive Integer
Example(s)
When describing a 24-track tape, the first channel number should be "1." In the case of digital file-based audio objects, the first channel number should be "0."
Repeatable
Y
Name
leftRightPosition
Label
Sound Qualities - Channels - Left-Right Position
Schema
AES
Definition
This is a decimal number indicating the pan position within the audio sound stage that the enclosing stream should normally occupy during audio playback within the left-right axis.
Usage Note
For panning with a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center.
Controlled Vocabulary
Positive Integer
Repeatable
Y
Name
frontRearPosition
Label
Sound Qualities - Channels - Front-Rear Position
Schema
AES
Definition
This is a decimal number indicating the pan position within the audio sound stage that the enclosing stream should normally occupy during audio playback within the front-back axis.
Usage Note
Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front.
Controlled Vocabulary
Positive Integer
Repeatable
Y
Name
soundField
Label
Sound Qualities - Sound Field
Schema
AES
Definition
Indicates aural space arrangement of the sound recording
Controlled Vocabulary
mono; stereo; joint stereo; quadraphonic; 5.1; 7.1; other
Repeatable
N
Name
noiseReduction
Label
Sound Qualities - Noise Reduction
Schema
AES
Definition
The noiseReduction element shall be used to indicate any inherent noise reduction processing that must be applied to the described audio object during playback to properly recover the recorded sound. This element shall not be used to describe de-noising operations that may have been applied to the audio object. If no noise reduction decoding is necessary for proper playback of the described audio object, then the noiseReduction element shall be omitted.
Controlled Vocabulary
Free Text
Repeatable
N
Name
equalization
Label
Sound Qualities - Equalization
Schema
AES
Definition
The equalization element shall be used to indicate any inherent equalization curve that must be applied to the described audio object during playback to properly recover the recorded sound. Where possible, this information should be given by its internationally recognized standard name. If no equalization is required for proper playback of the described audio object, then the equalization element shall be omitted.
Controlled Vocabulary
Free Text
Repeatable
N





Technical Metadata


Section: Sound Sampling

Name
soundSampling
Schema
AES
Definition
Sampling information about a sound object.

soundSampling has the following components:
  • Subelements:
    • bitsPerSample
    • samplingRate
    • wordSize
Controlled Vocabulary
n/a
Repeatable
N
Name
bitsPerSample
Label
Sound Sampling - Sampling Bits per Sample
Schema
METS
Definition
Bit depth, the number of bits per sample.
Controlled Vocabulary
8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; other
Repeatable
N
Name
samplingRate
Label
Sound Sampling - Sampling Rate
Schema
AES
Definition
Sampling rate of the master audio file in kHz
Controlled Vocabulary
8 kHz; 11kHz; 21.5kHz; 22.050kHz; 32kHz; 44.096kHz; 44.1kHz; 48kHz; 88.2kHz; 96kHz; 192kHz; other
Repeatable
N
Name
wordSize
Label
Sound Sampling - Word Size
Schema
rulib
Definition
Number of bytes used to represent a single audio sample, which generally maps to bits per sample or audio bits per sample.
Controlled Vocabulary
free text
Example(s)
Files with a bit depth of 24 will usually be expressed as a 3-byte word size, however some applications may store 24-bit video in a 4-byte word.
Repeatable
N





Technical Metadata


Section: Sound

Name
sound
Schema
AES
Definition
Audio information about a moving image object.

sound has the following components:
  • Subelements:
    • audioDataEncoding
    • channels
    • soundField
    • soundSampling
    • note
Controlled Vocabulary
n/a
Repeatable
N
Name
audioDataEncoding
Label
Sound - Audio Data Encoding
Schema
AES
Definition
Indicates the method used to encode the audio object. Most modern audio files will use PCM encoding. Use for the encoding applied to the original sound element or track placed in a composite video file.
Usage Note
Use for the original encoding of a sound track or element, before it is encoded with one or more video files as a composite video file. All other data elements in "sound" refer to the final sound encoding in the composite video.

A video file may have a sound track encoded as MP3 (MPEG-1, level 3) and spoken word track originally encoded as a WAV file. This is a repeatable data element. Add a separate encoding scheme for each track and explain in a note.
Controlled Vocabulary
free-text
Repeatable
Y
Name
channels
Group Label
Sound - Channels
Schema
AES
Definition
Channel information about audio in a moving image object.

channels has the following components:
  • Subelements:
    • numChannels
    • channelAssignment
Controlled Vocabulary
n/a
Repeatable
N
Name
numChannels
Label
Sound - Channels - Number of Channels
Schema
AES
Definition
The number of audio channels present in the audio object.
Controlled Vocabulary
Positive Integer
Example(s)
A Monaural (mono) audio stream is typically 1 channel, stereo is typically 2.
Repeatable
N
Name
channelAssignment
Label
not applicable; does not appear on form
Schema
AES
Definition
The area of the audio sound stage occupied by the channel, or a non-spatial attribute of the channel (e.g. language).

channelAssignment has the following components:
  • Subelements:
    • channelNumber
    • leftRightPosition
    • frontRearPosition
Controlled Vocabulary
Free text
Repeatable
Y
Name
channelNumber
Label
Sound - Channels - Channel Number
Schema
AES
Definition
A number assigned to a particular channel in order to map it to its position in the audio sound stage (e.g., pan position within the left-right axis). A natural numbering scheme should be applied to the "channelNum" attribute based on the described audio object. For example, when describing a 24-track tape, the first "channelNum" would be 1. In the case of digital file-based audio objects, the first "channelNum" should be 0.
Usage Note
Apply a natural numbering scheme, based on the audio object. Each channel number should be unique.
Controlled Vocabulary
Positive Integer
Example(s)
When describing a 24-track tape, the first channel number should be "1." In the case of digital file-based audio objects, the first channel number should be "0."
Repeatable
N
Name
leftRightPosition
Label
Sound - Channels - Left-Right Position
Schema
rulib
Definition
This is a decimal number indicating the pan position within the audio sound stage that the enclosing stream should normally occupy during audio playback within the left-right axis.
Usage Note
For panning with a single left-right axis (such as in the case of stereo speakers), the position is specified by a linear displacement to the left or right. Positive values shall indicate a displacement to the right (where +100.0 is fully right); negative values shall indicate a displacement to the left (where -100.0 is fully left). A default value of 0.0 shall indicate that the audio is panned to the center.
Controlled Vocabulary
Positive Integer
Repeatable
Y
Name
frontRearPosition
Label
Sound - Channels - Front-Rear Position
Schema
AES
Definition
This is a decimal number indicating the pan position within the audio sound stage that the enclosing stream should normally occupy during audio playback within the front-back axis.
Usage Note
Front-to-rear position shall be specified by linear displacement from the front (0.0) to the rear (200.0). A default value of 0.0 shall indicate that the audio is panned to the front.
Controlled Vocabulary
Positive Integer
Repeatable
Y
Name
soundField
Label
Sound - Sound Field
Schema
rulib
Definition
Indicates aural space arrangement of the sound recording
Controlled Vocabulary
mono; stereo; joint stereo; quadraphonic; 5.1; 7.1; other
Repeatable
N
Name
soundSoundSampling
Group Label
Sound - Sound Sampling
Schema
AES
Definition
Sampling information about audio in a moving image object.

soundSoundSampling has the following components:
  • Subelements:
    • samplingRate
    • soundBitsPerSample
    • soundWordSize


In addition to the above audio attributes, the group on the form that is labeled "Audio Sampling" also includes "numberOfChannels," which is a subelement of element "channels."
Controlled Vocabulary
n/a
Repeatable
N
Name
soundSamplingRate
Label
Sound - Sound Sampling - Sampling Rate
Schema
rulib
Definition
Sampling rate of the master audio file in kHz
Controlled Vocabulary
8 kHz; 11kHz; 21.5kHz; 22.050kHz; 32kHz; 44.096kHz; 44.1kHz; 48kHz; 88.2kHz; 96kHz; 192kHz; other
Repeatable
N
Name
soundBitsPerSample
Label
Sound - Sound Sampling - Sound Bits Per Sample
Schema
METS
Definition
Bit depth, the number of bits per sample.
Controlled Vocabulary
8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; other
Repeatable
N
Name
soundWordSize
Label
Sound - Sound Sampling - Word Size
Schema
AES
Definition
Number of bytes used to represent a single audio sample, which generally maps to bits per sample or audio bits per sample.
Controlled Vocabulary
free text
Example(s)
Files with a bit depth of 24 will usually be expressed as a 3-byte word size, however some applications may store 24-bit video in a 4-byte word.
Repeatable
N
Name
note
Label
Sound - Note
Schema
rulib
Definition
Free-text note to explain the sound element(s) in a composite video file. Use, for example, to explain the encoding of multiple sound elements, such as music and spoken word sound tracks or two mono spoken word sound tracks, that have been added to a composite video file before final encoding.
Controlled Vocabulary
free-text
Repeatable
N





Technical Metadata


Section: Spatial Metrics

Name
spatialMetrics
Schema
NISO MIX
Definition
The metrics of the 2-dimensional (x and y axis) pixel sampling surface.

spatialMetrics has the following components:
  • Subelements:
    • samplingFrequencyPlane
    • samplingFrequencyUnit
    • xSamplingFrequency
    • ySamplingFrequency
Repeatable
N
Name
samplingFrequencyPlane
Label
Spatial Metrics - Sampling Frequency Plane
Schema
NISO MIX
Definition
A data element that designates the reference plane location for which xSamplingFrequency and ySamplingFrequency are designated.
Usage Note
1 (camera/scanner focal plane) is difficult to determine without knowledge of the physical sensor sampling frequency. 2 (object plane) is the default value and is used when the source and digital object have the same object plane. 3 (source object plane) is frequently used for intermediaries, such as microfilm where the sampling frequencies for x and y would be for the source object rather than the film intermediary.
Controlled Vocabulary
1 (camera/scanner focal plane); 2 (object plane); 3 (source object plane)
Repeatable
N
Name
samplingFrequencyUnit
Label
Spatial Metrics - Sampling Frequency Unit
Schema
NISO MIX
Definition
Unit of Measurement for the subelements xSamplingFrequency and ySamplingFrequency.
Usage Note
1 (no absolute unit of measurement) is used for images with a non-square aspect ratio but no meaningful absolute dimensions or when source measurements are unknown, because of an intermediary format, such as 35 mm negative film.
Controlled Vocabulary
1 (no absolute unit of measurement); 2 (inch); 3 (centimeter)
Repeatable
N
Name
xSamplingFrequency
Label
Spatial Metrics - Sampling Frequency (x)
Schema
NISO MIX
Definition
Number of pixels per SamplingFrequencyUnit in the image width.
Controlled Vocabulary
free-text; positive integer
Repeatable
N
Name
ySamplingFrequency
Label
Spatial Metrics - Sampling Frequency (y)
Schema
NISO MIX
Definition
Number of pixels per SamplingFrequencyUnit in the image length.
Controlled Vocabulary
free-text; positive integer
Repeatable
N





Technical Metadata


Section: Storage

Name
storage
Schema
rulib
Definition
This element represents a virtual permanent location. It is used for storage on a physically separate medium (e.g., on a DVD) or within a repository or mass storage system.

storage has the following components:
  • Subelements:
    • storageMedium
    • storageContentLocation
Controlled Vocabulary
n/a
Repeatable
N
Name
storageMedium
Label
Storage - Medium
Schema
PREMIS
Definition
Information about the physical medium on which an object is stored.
Usage Note
This field is typically used when an object is being stored in a container in addition to a mass storage system.
Controlled Vocabulary
DVD; CD-ROM; Magnetic Tape; Hard Disk
Repeatable
N
Name
storageContentLocation
Label
Storage - Content Location
Schema
RULIB
Definition
Designates the storage location of the object within a digital storage system.

storageContentLocation has the following components:
  • A value (the actual location)
  • Attributes:
    • storageContentLocationType
Controlled Vocabulary
Free Text
Repeatable
N
Name
storageContentLocationType
Label
Storage - Content Location Type
Schema
rulib
Definition
Designates the type of physical storage for the object.
Usage Note
'hdl' is the abbreviation for handle. An organization can add any global locator, such as doi or ark. Local represents a URI or other storage locator that is purely local in nature and cannot be globally resolved.
Controlled Vocabulary
hdl; local
Repeatable
N





Technical Metadata


Name
system
Label
System
Schema
RULIB
Definition
Describes media type contained within a file.
Usage Note
This should not be confused with codec, or which container types can accommodate multiple varieties.
Controlled Vocabulary
For Item Type "Text": text (ascii); western character set; MRC-8; Unicode; UCS-4; UTF-8; Other; Unknown
For Item Types "Still Image", "Physical Object": TIFF; JPEG; JPEG2000; DJVU; Other; Unknown
For Item Type "Moving Image": Flash Video; MS Video; QuickTime; RealMedia; WindowsMedia; Markov; other
For Item Type "Sound": ATRAC; MSAudio; RealMedia; WindowsMedia; WindowsMediaAudio; QuickTime; Ogg; Other; Unknown





Technical Metadata


Section: Time Code

Name
timeCode
Schema
rulib
Definition
A time code is a sequence of numeric codes generated at regular intervals, typically by a timing system, for the purposes of synchronization or logging.

timeCode has the following components:
  • Subelements:
    • codeType
    • recordMethod
Repeatable
N
Name
timeCodeType
Label
Time Code - Time Code Type
Schema
rulib
Definition
The specific kind of timecode.
Controlled Vocabulary
Simple timecode, SMPTE nondrop frame, SMPTE drop frame; keykode; barcode [source: rulib]
Repeatable
N
Name
timeCodeRecordMethod
Label
Time Code - Time Code Record Method
Schema
rulib
Definition
The method used to record the timecode on the media object.
Controlled Vocabulary
longitudinal (LTC); vertical interval (VITC); Other [source: rulib]
Repeatable
N





Technical Metadata


Name
videoDataEncoding
Label
Video Data Encoding
Schema
METS
Definition
Indicates the encoding scheme used for video.
Example(s)
128kbps, 512kbps, 1.4Mbps
Repeatable
N





Technical Metadata


Section: Video Sampling

Name
videoSampling
Schema
AES
Definition
Sampling information about video in a moving image object.

videoSampling has the following components:
  • Subelements:
    • samplingSize
    • samplingWordSize
    • samplingBitsPerSample
Repeatable
N
Name
samplingSize
Label
Video Sampling - Sampling Size
Schema
AES
Definition
The sampling format of a moving image object, as expressed by luminance-chrominance ratio.
Controlled Vocabulary
4:1:1; 4:2:0; 4:2:2; 4:4:4; other
Repeatable
N
Name
samplingWordSize
Label
Video Sampling - Word Size
Schema
rulib
Definition
Number of bytes used to represent a single video sample, which generally maps to bits per sample.
Controlled Vocabulary
free text
Example(s)
Files with a bit depth of 24 will usually be expressed as a 3-byte word size, however some applications may store 24-bit video in a 4-byte word.
Repeatable
N
Name
samplingBitsPerSample
Label
Video Sampling - Sampling Bits per Sample
Schema
rulib
Definition
Bit depth, the number of bits per sample.
Controlled Vocabulary
8-bit; 10-bit; 16-bit; 20-bit; 24-bit; 32-bit; 48-bit; other
Repeatable
N





 
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